Computers Are Your Future © 2005 Prentice-Hall, Inc.

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 2 Computers Are Your Future Chapter 3 Application Software: Tools for Productivity

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 3 You Will Learn About How system software supports application software The most popular types of horizontal applications The advantages and disadvantages of standalone programs, integrated programs, and suites The advantages of Web technology and file compatibility The concept of software versions The differences between types of software The essential concepts and skills of using application software

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 4 Application Software Application software refers to programs that enable the user to be productive when using the computer. Two types of application programs:  Horizontal applications  Vertical applications

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 5 Personal Productivity Word Processing Spreadsheets Address Books Multimedia/Graphics Desktop Publishing Photo Editing 3D Rendering Internet Web Browsers Home/Education Personal Finance Tax Preparation Reference Games Horizontal Applications Horizontal applications are used across divisions of a company and are popular with consumers.

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 6 Personal Productivity Database Spreadsheet Word Processor

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 7 Multimedia/Graphics Photo Editing 3D Rendering Desktop Publishing

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 8 Internet Web Browser

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 9 Home/Education Personal Finance Tax Preparation Reference Games

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 10 Vertical Applications: Tailor Made Programs Vertical applications are used for specialized fields. Vertical applications Types of vertical applications:  Billing programs  Inventory tracking programs  Point of Sale software  Custom software

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 11 Vertical Application

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 12 Integrated Programs and Suites: The All-in-One Approach Standalone programs are fully self-contained.  Examples:  Microsoft Word  Microsoft Excel Integrated programs contain modules that share the same interface.  Example:  Microsoft Works Software suites contain standalone programs that share resources with each other.  Examples:  Microsoft Office  Corel WordPerfect Office  Lotus Smart Suite

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 13 Software Suite Individual applications share a common program code. Popular office suites offer a word processor, spreadsheet, database, presentation, and other programs.

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 14 Web Technology: A New Way to Share Files Web technology refers to applications that enable the user to create documents that are compatible with the formats used on the Internet.  The most common format is Hypertext Markup Language (HTML). Microsoft’s.NET is designed to create universal communications between computers.

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 15 System Requirements System requirements refers to the minimum level of equipment needed to run a program.  Platform– PC or MAC  Microprocessor  Drive– 3.5 Floppy or CD-ROM  RAM  Available hard disk space Sample Minimum System Requirements IBM compatible PC with a 486 PC processor or better (Pentium® recommended) Microsoft Windows® MB RAM (16 MB recommended) Hard disk space (standard installation approx. 100 MB) CD-ROM drive (2x or better) Mouse or other pointing device

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 16 Software Version Software producers include a version number with their products. Version numbers identify the release of the program being used. Recent releases have numbers greater than earlier releases (Recent Ver. 6.0; Earlier Ver. 1.0).  Whole numbers are major revisions (1.0, 2.0, 3.0, etc.).  Decimal numbers refer to maintenance releases or updates and fixes (1.1, 1.2, 1.3, etc.).

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 17 Software Upgrades Software upgrading is the process of keeping the application program current. Types of upgrades:  Patch – Small changes in the program.  Service release – Major changes in the program.

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 18 Distribution and Documentation Two methods of software distribution:  Shrink-wrapped boxes containing CDs or floppy disks.  Downloading program files using the Internet. Documentation includes tutorials and reference manuals that explain how to use the program.  ReadMe files – Helpful information about the program.  Help screens – On-screen program documentation.

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 19 Software Licenses and Registration A software license gives the user the right to install and use the program on one computer. Organizations purchase a site license to install a program on many computers.

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 20 Commercial Software, Shareware, Freeware and Public Domain Software Most computer software is copyrighted. Software piracy – Infringing on a program’s copyright.  Copyrighted software can not be:  Copied  Altered  Used on more than one computer. Types of copyrighted software:  Commercial – Buy before using it  Shareware – Try it before you buy it  Freeware – Free software, but it can’t be copied and/or sold Public domain software is not copyrighted. There are no restrictions on using, copying, altering, or selling the software.

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 21 Installing and Managing Application Software Installing Applications: üInstall the software on the hard drive.  Installation utilities guide you through the process.  Installation changes the registry of the operating system. üUse an uninstall utility to remove a program from the hard drive.  Do not just delete a program from your files.

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 22 Launching Applications: Launching a program transfers program code from the hard disk to the memory. The program’s default window appears on the screen. Applications can be launched by clicking on the Start menu, pointing to All Programs, and choosing the application. Installing and Managing Application Software

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 23 Understanding the Application’s Window Click on the parts of the window for more information.

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 24 Title Bar The name of the application and the name of the file being worked on. Window controls enable the window to be maximized, minimized, restored or closed.

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 25 Window Borders The size of the window can be changed by dragging the vertical, horizontal, or corner borders.

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 26 Menu Bar The menu bar contains the names of pull-down menus. Pull-down menus contain commands that can be used with the application.

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 27 Toolbars The toolbars contain icons that represent the most commonly used commands

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 28 Application Workspace The application workspace displays the document you are working on.

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 29 Scroll Bars, Scroll Boxes, Scroll Arrows Scroll bars, boxes, and arrows are used to move through the document.

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 30 Status Bar The status bar displays information about the program.

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 31 Understanding Menus File – Options for creating, opening, closing, saving, and printing documents Edit – Options for copying, cutting, pasting, finding, and replacing text and undo/redo actions View – Options for choosing how the document is displayed, and managing toolbars, Insert – Options for adding pictures, clip art, sounds, hyperlinks, and objects into the document Format – Options for modifying font, paragraphs, borders, shading, bullets, styles, and themes Tools – Options for useful utilities including spell- checker, thesaurus, and program preferences Table – Options for creating, modifying, and deleting tables Window – Options for modifying, opening, and creating a new window Help – Options for getting help with the program Click on the menu items above to view the menu options. A menu contains words that identify tasks within an application.

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 32 Using Popup Menus A popup menu or context menu appears when the right mouse button is clicked.  The menu shows commands that are available.

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 33 Creating Documents Creating new documents:  The user starts a new blank document or chooses a template (preformatted model). Opening an existing document:  An existing document is loaded into memory.  The user may update or edit the document. Choosing Options: Choosing Options  Options change the way a program operates or is displayed.  Default settings are in effect until they are overridden by the user. Using Wizards: Using Wizards  A wizard guides the user through lengthy or complex operations.

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 34 Creating Documents Saving the document:  The document is transferred from computer memory to a storage device.  A filename for the document is created. Exiting the application program:  Exit the program by choosing the exit command from the File menu.  The program provides a reminder to save the work. Shutting down the system  The computer needs to be shut down properly.  Do not turn the power off without going through the shut down process.

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 35 Choosing Options Options are your preferences for the way you want the program to operate.

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 36 Using Wizards A wizard is a series of dialog boxes that guides you through a step-by-step procedure.

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 37 Chapter 3 Summary Horizontal and vertical are two categories of application software. Horizontal programs are popular with consumers. Vertical programs are designed for specialized uses. Types of horizontal applications include:  Personal productivity  Multimedia and graphics  Internet programs  Home/educational software Copyrighted software includes:  Commercial programs  Shareware  Freeware

Computers Are Your Future Chapter 3 © 2005 Prentice-Hall, IncSlide 38 Chapter 3 Summary continued Public domain software is not copyrighted. The version number of software refers to a major upgrade and a decimal number refers to a maintenance upgrade. Office suites are composed of integrated standalone programs. Web technology refers to the capability of software to create documents that are accessible through the Internet. To use the computer successfully it is necessary to possess the concepts and skills in using, installing, and launching application programs.