Business Objects XIR2 License Allocation University of Michigan Administrative Information Services BusinessObjects XI R2 License Distribution Dale Robertson February 21, 2007

Business Objects XIR2 License Allocation February 21, Overview Review of the new BusinessObjects license distribution model Summary of Sample Information Packet Assignment: UL needs to inform MAIS which license to give each user (WebI, InfoView); or, delete user University of Michigan Administrative Information Services

Business Objects XIR2 License Allocation February 21, New License Distribution Model “6 / 4” split based on current users University of Michigan Administrative Information Services Reporter =WebI +InfoView

Business Objects XIR2 License Allocation February 21, How did MAIS determine the number of licenses of each type? MAIS purchased licenses based on:  input received from t ADDAG Web Reporting InStranet team t Business Intelligence Tools team  usage statistics t Approx one third of users have not logged on in over 6 months t Approx one quarter have not logged on in over a year The Baseline is a starting point, not an end point University of Michigan Administrative Information Services

Business Objects XIR2 License Allocation February 21, Sample Information Packet Materials Needed and Action Item License Distribution by unit DW Access (sample) License Distribution Worksheet (sample) Scenarios (sample) InfoView and Web Intelligence (WebI)  “ Which users need which kind of license?” University of Michigan Administrative Information Services

Business Objects XIR2 License Allocation February 21, License Adjustment Worksheet Choices Grant WebI Grant InfoView Grant InfoView now but WebI is preferred Grant WebI now but InfoView is preferred Delete *ALL* DW access Delete BO only; keep data access University of Michigan Administrative Information Services

Business Objects XIR2 License Allocation February 21, Billing for License Maintenance Fees University of Michigan Administrative Information Services This distribution process does not include the submission of maintenance fees. Billing will be done ~ 6 months after upgrade For your information:  WebI Maintenance Fee: $44.90  InfoView Maintenance Fee: $27.38

Business Objects XIR2 License Allocation February 21, What’s next? University of Michigan Administrative Information Services On February 20 th, Access Services sent out packets to Financial ULs with current information *ALL* Unit Liaisons in each unit must:  Determine which license to give each user  Complete the License Distribution Worksheet  Return License Distribution Worksheet by March 19 th