Recordkeeping Metadata Seminar ASA/ARANZ Archives and Communities 2005 Conference New Zealand 6 October 2005 Investigating metadata interoperability in the Clever Recordkeeping Metadata Project Karuna Bhoday, Joanne Evans, Sue McKemmish, Andi Sumartono and Sergio Viademonte

2 Imagining automated metadata re-use Consumer Registry Finds service Service Descriptions Points to description Translation Service Describes service Locate service Exchange messages Source: Based on diagram from /

3 Clever Recordkeeping Metadata Project Chief Investigator Professor Sue McKemmish, Monash University Partner Investigators Professor Anne Gilliland-Swetland, UCLA Adrian Cunningham, National Archives of Australia Industry Partners and Collaborators National Archives of Australia State Records Authority of New South Wales Australia Society of Archivists, Committee on Descriptive Standards

4 Create once, use many times How to enable recordkeeping metadata interoperability? Practical Perspectives Overcome barriers to implementation of recordkeeping and resource discovery standards Demonstrate the business case for recordkeeping metadata Research Perspectives Explore role of recordkeeping metadata in support of business and recordkeeping processes Impact on recordkeeping and archiving functions Requirements for meta-tools for recordkeeping metadata management

5 Web Management System Traditional recordkeeping architectures Records Management Application Archival Management Application Subject Portals Community Archives Archival Gateways Business Systems Desktop Applications

6 Recordkeeping metadata brokering Records Management Application Archival Management Application Subject Portals Community Archives Web Management Systems Archival Gateways and Desktop Applications Metadata Broker Business Information Systems

7 Recordkeeping metadata brokering (cont.) Records Management Application Archival Management Application Subject Portals Community Archives Web Management Systems Archival Gateways and Desktop Applications Metadata Broker Business Information Systems

8 Service oriented architectures Open systemsOpen standards Open communication protocols Service Oriented Architecture StandardsMetadata

9 Web services technologies Consumer UDDI Registry Finds service WSDL Service Descriptions Points to description Service Describes service Locate service Exchange messages - SOAP Source: Source: Source: Based on diagram from /

10 CRKM Metadata Broker Metadata registry Authoritative information on metadata schemas, elements and translations in human readable and machine processable forms Repository Machine processable representations of metadata schemas, elements and translations Temporary store of metadata instances undergoing translation Source metadata Target metadata Translation services

11 Metadata broker as web services cluster Translation Service Web Service Layer Intranet Metadata Registry Web Service Layer AGEMS Request to translate AGEMS to RKMSCA AGEMS – RKMSCA Crosswalk Service Web Service Layer Metadata Broker Client Request the AGEMS – RKMSCA crosswalk RKMSCA

12 To make this happen …  Stop assuming existing standards are interoperable RKMS Date Created Transacted Registered AGLS Date Created Modified Valid Issued RKMS Identifier AGLS Identifier

13 To make this happen …  Rigorously define metadata interoperability in terms of element semantics, their value domains and encoding schemes  Develop concrete recordkeeping metadata standards based on dynamic metadata models with multiple entities  Develop machine processable versions of standards representing both the syntax and semantics

14 To make this happen …  Implement the metadata broker concept  Build operational web services to enable metadata translation  Re-engineer and re-position recordkeeping and archiving processes in line with a continuum view  Realise the vision – Create Once, Use Many Times

15 For more information See the Clever Recordkeeping Metadata Project web site at:- research/rcrg/research/crm/index.htmlhttp:// research/rcrg/research/crm/index.html