MIS Nodal Officer Meeting 26 Nov, 2011

AGENDA MIS operationalization: FY and FY Matching of opening and closing balance. Status of wage list and pay order generation. Entry of Measurement Book. Slow Work Completion rate: Issues related to Data Entry for woks completed. Updation of photos of works (Pre, Mid and Post). Updation of jobcard with respect to workers Aadhaar number, accounts, photos, Status of RSBY, BPL, SC/ ST/ Others, Small and Marginal farmers.

AGENDA Discussion  Checks in the MIS (NregaSoft) for restricting erroneous entries.  Issues faced during data entry in NREGASoft.  Verification of MIS data entry using digital signature.  Labour Budget  New circular issued since last meeting (20 th Sep, 2011) relating to NREGASoft.  Progress in pilot states on e–FMS and readiness of other states.  e-MMS: Discussion of operational model at field level.  GIS initiatives taken by States/UTs under MGNREGA.  IVRS initiative with special focus on registering demand under MGNREGA.  Job Cards: Verification/ Revision after five years.

Not Reported Districts in MIS Arunachal Pradesh: All districts except Kurung Kumay Jammu & Kashmir: Kargil & Leh Manipur: Bishnupur & Tamenlong Nagaland: All Districts D and N Haveli

Difference between MIS and MPR –FY 10-11

Difference between MIS and MPR –FY (upto Sep, 11)

Actual performnace as per MPR (upto Oct, 11)

8 Difference between Closing Balance (FY ) and Opening Balance (FY )

Low work completion rate (FY ) Total works takenup: 58.8 lakh Total completed works: 2.63 lakh (4.5%)

Works near to completion

Works where no expenditure booked in last 4 months

Status of Information on MIS :Applicants A/C No., HH Photos Uploaded

Job card verification & Renewal after 5 year Issue : States to share the process & action taken

Other issues for dicussion All States/ districts to report on monthly basis on following MPR Bank and Post office State level MPR Transparency and Accountability Capacity Building- Staffing Capacity Building –Training Labour Budget (FY ) Entry of more than 100 days on employment to HH Categories of Administrative expenditure

Timely payment of wages

Transaction Groups Demand registration Attendance recording MB recording Muster Payment Calculation of wages to be paid Wage list generation Generation of Payment order Crediting A/Cs of Wage earners

Real Time Transaction Based (RTTB) system under MGNREGA MoRD in consultation with 4 states is pilot testing RTTB system to address the issue of delay in payments and making the MIS transaction based. These are Orissa, Gujarat, Karnataka & Rajasthan. It is proposed to carry out the project in two Phases.

Real Time Transaction Based: PHASE-I Phase-I will encompass the implementation of Electronic Fund Transfer leveraging the Core Banking infrastructure (NEFT/RTGS) of commercial banks. States will be required to identify one or more Key banks, which will hold MGNREGA funds in a Central Account with them. There can be one or more Central Accounts i.e. the State may choose to keep one Central Account at the State level or different Central Accounts for each District.

Real Time Transaction Based: PHASE-I On receipt of digitally signed Wage List these banks will debit the Central Account and credit the account of the worker. The Wage List will be generated through NREGASoft on daily basis for all those Payment Orders that have been approved by the authorized signatory using digital signatures on NREGASoft. The same solution to be used for payment of material and administrative expenses.

PRE-REQUISITES for eFMS The States to: –Agree to make all MGNREGS payments through a Central Account being operated at the State level/ District Level. –Internet connectivity should be available at least at Block level. –Provide at least two operational PCs at every Block with connectivity. –Agree to generate all Payment Orders using NREGASoft. –Adopt Digital Signatures for approving payments.

Activities to be undertaken by States : eFMS Identification of Key Bank(s) by the State. Agreement / MoU between the State & the Key Bank(s) to enable a seamless electronic payment mechanism. Co-ordination with the selected Key Bank(s) for Interfacing NREGASoft with the Bank’s CBS. Updation /verification of bank accounts of stake holders. Identification of payment level & signatories. Issuance of Digital Signatures to all Approving Authorities Training the Approving Authorities on the usage of Digital Signatures. Positioning adequate technical manpower at State / District for handholding.

List of circulars issued since last PRC

Circulars –Entry of TIN numbers in MIS (NREGASoft), dated 29 th June, –Photographs of works under MGNREGA in public domain, dated 13 th July, –Clarification on opening new works and slow execution of works during Kharif season, dated 27 th July, –Allowing cash payments in LWE affected districts of Chhattisgarh, dated 28 th July, –Introduction of BC model for speedy disbursal of wage, dated 2 nd August, –Sharing of State MIS date with States, dated 1 st Sept, –Measures for timely wage payment by Post Offices, 16 th Aug, 11 & 5 th Sept, 11. –Alert for RSBY for the HHs completing 15 days of work, dated 22 nd Sept, –Modification in rules for manpower at GP level in respect to IAP district (75:25 and recruitment to be made at district level and should be resident of district), dated 26 th September –Wage list and payment advise to be generated using MIS(NREGASoft), (30 th Sep, 11) –Clarification on payment of compensation under MGNREGA, dated 17 th October, –Permission for CC road under road connectivity, 18 October, –Suggestive structure for strengthening of MIS unit at State, District and Block level. –Submission of progress report on the progress of BC Model, dated 4 th November, 11.

Notifications/ Amendments MGNREGA Audit of Scheme Rules 2011, dated 30 th June, Deletion of para 13(b) of Schedule I, dated 30 th June, 2011 Revision of Wage rates for Punjab, dated 28 th July, Amendment to Rule 7 of National Rural Employment Guarantee Fund Rules, 2006, dated 18 th August, Inclusion of beneficiaries of Forest Right Act; amendment to para I(iv) of Schedule I, dated 22 nd Sept, Convergence with TSC, dated 30 th Sept, Construction of play ground in IAP districts, dated 21 st October, 2011.

Electronic Muster and Measurement System (eMMS) Towards transparency and accountability at work site

Presentation Outline 1.Work inputs 2.Live e muster 3.Live e check muster 4.Live e measurements 5.Live e check measurements 6.Pay order generation

e - Work Inputs GPS Coordinates & Digital Snap: e - Work Inputs Module is to capture Work Requirements and survey information from the field using Mobile Application. e-Muster: E – Muster Module is to capture entire muster from the worksite and transferring that data online to central server using Mobile Application. e-Check Muster with GPS Coordinates: E – Check Muster is for mandal level resource to cross check the musters using mobile based application and this application will allow user to dynamically load muster into his mobile phone. e - Measurement with GPS Coordinates & Digital Snap: “TA e – Measurement” Module will help Tech Assistant to foreword measurements LIVE along with GPS coordinates ensuring perfect measurements. e - Check Measurement with GPS Coordinates& Digital Snap: The check Measurement officer will receive measurement details using GPRS network to his mobile phone for verification. The check measurement reports & GPS coordinates will be sent directly to stage server. Solution: e – Muster

Pay order integration Muster details and measurement details are integrated at the mandal computer centers to enable immediate pay order generation ensuring quick payment to the wage seeker. Image Processing: Image processing module will receive all the digital content from the mobile applications and it will store them in central server in compressed format. GIS (Geographical Information system): Design, Development and deployment with custom layers and spatial data objects to identify different layers on the maps and maps will be directly integrated with digital snapshots. Exception Alerts & Auto Escalations: Exception and escalation alerts are generated when ever there any differences in the verification reports, reports not sent in time, if action not taken then it will be auto escalated to the next level

Solution: E - Muster Architecture

Work flow of e - Muster involves the following steps 1.Application Distribution GPRS PUSH Bluetooth Wireless distribution at MCC 2. Application having the following content Job Card ID Name Age Sex 3. Updation of contents to Application happens through GPRS Advanced SMSML Blue casting 4. Data transfer from muster application to server via GPRS/SMS with the following information Date & Time Muster GPS coordinates 5. Generation of random Verification list WORK FLOW OF E - MUSTER

6. Mobile Based e- Measurement Generated with following information Work ID Muster Sheet Number Pit number Image GPS coordinates 7. e- Check Measurement will provide Check Measurement officer with live Information of M- Book for that Work location with details for him to check. Measurements Images GPS coordinates 8. E - Check Muster Mobile application with the following information Date GPS Coordinates Time Verified Muster Report

1. LIVE muster Reporting 2. Enforcing Work timings 3. Enforce Group Management (Mate & Fixed) 4. Closing Muster as per the scheduled time 5. Creating Room for Verification officer to cross check with muster report 6. Muster Verification with Biometric and GPS 7. Verification with GEO FENCING 8. Auto Escalations with SMS Alerts 9. Doesn't need to re-type muster at mandal computer office 10. Low cost solution to Indian Market 11. AE doesn't need to wait for TA physical report 12. Reducing delays in Payments 13. Reducing Data Entry Job to save time and money 14. Improving VRP communication E - MUSTER System Benefits

GPRS NETWORK ARCHITECTURE: If GPRS Signals are available then the data gets transferred in the following way. GSM Architecture: If GPRS signals are not available then GSM signals are used for data transfer in the following way Radio Signals Architecture: If GSM signals are also not available then the data is transferred using Radio signals at MCC centers. NETWORK ARCHITECTURE OF E - MUSTER

ELECTRONIC MUSTER & MEASURMENT SYSTEM

E-Work Inputs E - Work Inputs Module is to capture Work Requirements and survey information from the field using Mobile Application ABOUT e- WORK INPUTS

E – MUSTER: “e - Muster" is a Mobile phone based application to transfer muster information live from the work location to stage server every day when the work starts with Work ID, Job card ID and attendance details of wage seekers from work location. ABOUT E - MUSTER

Mobile e-Muster will ensure that the attendance details from all work locations are logged live every day this will help in generating live muster reports and log live data regarding various works happening that day and the number of wage seekers working with details of the muster.

E - MUSTER Web Reports

E-Check Muster will help in proper monitoring of muster at the work location by the monitoring authorities and receive muster verification reports live from muster verification officers with GPS coordinates from the work location ABOUT E – CHECK MUSTER

With the help of e-Muster reports generated by the FA the Verification officer will receive Muster information for the work location that they are to check muster these muster reports are checked by the verification officers and approved along with GPS coordinates of the work location to ensure foolproof monitoring system.

The Technical Assistants will receive Muster details in order to take the measurements for the muster ids and send the measurement details live to the stage server along with the GPS coordinates of the measurement pits. ABOUT e – MEASUREMENTS

Technical Assistant will record the measurements pit wise and after completion of taking measurements he will take the GPS coordinates to submit the measurement details in the stage server this ensures that the measurements are work site coordinates helps in identifying pinpointing the measurement location.

The TA records the measurements from the work location and sends the reports through the mobile e-muster these readings are sent to the AE for Check Measurement purpose

E – Measurement Web Reports

The check measurement officer will receive the measurements taken by the Technical assistant for checking and his check reports are also recorded along with GPS coordinates About E – CHECK MEASUREMENT

The Technical Assistants reports are received by the AE to randomly check the measurements taken by the TA and the check reports are attached to GPS coordinates for sending to server and for pay order generation

E – CHECK MEASUREMENT Web Reports

The E-Muster reports are logged in the stage server and all reports are updated at the Mandal computer center to the NREG server to generate pay orders and payments are made, e – muster completes the cycle from Muster generation to pay order generation. ABOUT PAY ORDER INTIGRATION

PAY ORDER GENERATION WEB REPORTS

Design, Development and deployment with custom layers and spatial data objects to identify different layers on the maps and maps will be directly integrated with digital snapshots. Location & Digital snap integrated Geographical Information System is to provide advance analysis and monitoring solutions. Geographical Information System

Image Gallery will provide end to end progress of the work with digital snap shots and integrated with GIS maps Image Gallery

All the information from mobile applications will be transferred to the stage server, After Mandal computer operator’s verification, data will be directly transferred to NREGA Server without re-typing. ABOUT WEB INTEGRATION

WEB REPORTS VIEWING

Exception and escalation alerts are generated when ever there any differences in the verification reports, reports not sent in time, if action not taken then it will be auto escalated to the next level. Exception Alerts & Auto Escalations

Mobile Muster Exception Alerts: Exceptions arise if muster not reported as per schedule Mobile Muster Verification Alerts: Exceptions arise if no updates on verification within 24 Hrs If GPRS coordinated not matching If difference in Actual Muster and verification Report Mobile Measurement Alerts: Exceptions arise if measurements are not reported as per Schedule. If GPRS coordinates are not matching Check Measurement Alerts: Exceptions arise if reports are not updated in time within 24 Hrs If GPS coordinates not matching If there is difference in measurements TYPES OF EXCEPTION ALERTS

1.Job Cards: a)All the Job cards in the MIS should have photo. b)All the workers who demand for the work must have Bank/Post office Account number. c)Information on BPL, Small/ Marginal Farmer need to be updated for the workers registered. 2.Works Module: a)All works should have the Survey No./ Khata No. / Plot No. b)Technical Sanction should give the details of all the activities of the work with quantity ant the amount. It should also give the details of all kinds of materials required for the work with quantity and the amount. 3.Muster roll and MB Book: a)E- Musters should be generated from the system. b)Measurement book must be filled with every Muster roll. Action Points to Fully Operationalize MIS

4.Wage list : a)Wage list should be prepared from the system and then can be sent to Financial Institutions 5.Material Bills: All bills for material procured should have the registration / TIN number of the vendor. Scanned copy of the bills can be uploaded. 6.Financial Proposals: Financial Proposals can be sent online and their processing in MoRD can be viewed online. 7.Labour Budget: All Labour Budgets should be filled into MIS district wise and month wise as decided in the Empowered Committee meeting held for the the Labour Budget discussion. 8. All locations working in Offline mode should download the new NREGASoft Version 6.0. Action Points to Fully Operationalize MIS Issue : State to share initiatives taken for full MIS operationalization