SLIDE 1IS 257 – Fall 2007 The MARC Format and Catalog Records University of California, Berkeley School of Information IS 245: Organization of Information In Collections

SLIDE 2IS 257 – Fall 2007 Review History of Cataloging Codes ISBD areas ISBD punctuation

SLIDE 3IS 257 – Fall 2007 ISBD Areas Title and Statement of Responsibility Edition Material or type of publication specification Publication, Distribution (etc.) Physical Description Series Notes Standard Numbers

SLIDE 4IS 257 – Fall 2007 ISBD Punctuation Title Proper (GMD) = Parallel title : other title info / First statement of responsibility ; others. -- Edition information. -- Material. -- Place of Publication : Publisher Name, Date. -- Material designation and extent ; Dimensions of item. -- (Title of Series / Statement of responsibility). -- Notes. -- Standard numbers: terms of availability (qualifications).

SLIDE 5IS 257 – Fall 2007 Bibliographic Record Introduction to cataloging and classification / Bohdan S. Wynar. -- 8th ed. / Arlene G. Taylor. -- Englewood, Colo. : Libraries Unlimited, (Library science text series).

SLIDE 6IS 257 – Fall 2007 Today MARC History MARC Format Access to MARC records –MELVYL –OCLC

SLIDE 7IS 257 – Fall 2007 MARC History NUC and LC Card Distribution Service Initial study for tape distribution began in 1964 At first the service was English monographs only. Eventually formats for many other types of material and over 130 roman alphabet languages plus many non-roman languages

SLIDE 8IS 257 – Fall 2007 MARC History MARC was intended to be a communications format for the exchange of bibliographic information on tape. Based on the ISO 2709 Standard Format for Information Exchange and the ANSI Z39.2 Information Interchange Format

SLIDE 9IS 257 – Fall 2007 MARC History MARC Bibliographic Format –Format integration MARC Holdings format MARC Authorities format MARC Classification format MARC Community Information format Much of MARC available from MARC 21 is the current version

SLIDE 10IS 257 – Fall 2007 MARC Bibliographic Materials The MARC bibliographic format contains data elements for the following types of material: Books –textual material that is monographic in nature.

SLIDE 11IS 257 – Fall 2007 MARC Bibliographic Materials Computer files –information encoded in a manner that allows it to be processed by a computer or related machine, including both data stored in machine-readable form and the programs used to process that data.

SLIDE 12IS 257 – Fall 2007 MARC Bibliographic Materials Maps –all types of cartographic materials, including sheet maps and globes.

SLIDE 13IS 257 – Fall 2007 MARC Bibliographic Materials Music – printed music, manuscript music, nonmusical sound recordings, and musical sound recordings.

SLIDE 14IS 257 – Fall 2007 MARC Bibliographic Materials Serials –items with a recurring pattern of publication, e.g., periodicals, newspapers, yearbooks.

SLIDE 15IS 257 – Fall 2007 MARC Bibliographic Materials Visual materials –projected media, two-dimensional graphics, three-dimensional artifacts or naturally occurring objects, and kits. Used for archival visual materials when format or medium is being emphasized.

SLIDE 16IS 257 – Fall 2007 MARC Bibliographic Materials Mixed materials –primarily archival and manuscript collections of a mixture of forms of material. Material may be monographic or serial in nature.

SLIDE 17IS 257 – Fall 2007 Structure of MARC Records LABEL or LEADER (24 bytes) –Number of Characters in record –Record status code –Type of record code –Bibliographic level –Record structure information (indicators, subfield size, base address of data –Encoding level –ISBD, AACR II compliance –Linked record code –Entry map for directory

SLIDE 18IS 257 – Fall 2007 Structure of MARC Records Directory –A series of 12 byte units, one for each field in the record –Three bytes for field tag –Four bytes for total number of bytes in the field (including indicators, field terminator and subfield codes.) –Five bytes for the location of first byte of the field relative to the base address of data

SLIDE 19IS 257 – Fall 2007 Structure of MARC Records Variable Control fields (001, ) –“Fixed fields” (e.g. 007 and 008) Variable Data fields ( ) Locally defined fields (9xx)

SLIDE 20IS 257 – Fall 2007 Structure of MARC Records 0XX = Control information, numbers, codes 1XX = Main entry 2XX = Titles, edition, imprint 3XX = Physical description, etc. 4XX = Series statements 5XX = Notes 6XX = Subject access fields 7XX = Name, etc. added entries or series; linking 8XX = Series added entries; holdings and locations 9XX = Reserved for local implementation

SLIDE 21IS 257 – Fall 2007 Raw MARC Record nam |CUBUGLAD97B| | dcu f eng u| $ags | $a(CU-BANC)ocm | $a(CU-BANC)GLAD97| $aI 19.16:105|10$aGilbert, Grove Karl,$d |10$aHydraulic -mining dâebris in the Sierra Nevada /$cby Grove Karl Gilbert|0 $aWashington :$bU. S. Gov't Print. Off.,$c1917| $a154 p. :$bill., maps, plates ;$c29 cm|1 $aGeological Survey professional paper,$vno.105| $aAt head of title: Department of the Interior| $aMany of the plates printed o n both sides of leaf| 0$aHydraulic mining.| 0$aGold mines and mining$zSierra Nevada (Calif. and Nev.).| $aUnited States$bDistrict of Columbia$dWashington$9(1917)| 0$aGeological Sur vey professional paper,$vno.105| $lBANC$x1$d\pf\$aF868.S5.7$b.G56| $lENGI$x220$aTN 421$b.G5| $nCU|

SLIDE 22IS 257 – Fall 2007 OCLC MARC OLUC da gilb,hydr Record 10 of 32 NO HOLDINGS IN UCB - 73 OTHER HOLDINGS OCLC: Rec stat: c Entered: Replaced: Used: > Type: a ELvl: I Srce: Audn: Ctrl: Lang: eng BLvl: m Form: Conf: 0 Biog: MRec: Ctry: dcu Cont: GPub: f Fict: 0 Indx: 1 Desc: i Ills: ad Fest: 0 DtSt: s Dates: 1917, < > gs < > DLC $c COA $d OCL < > QE75 $b.P9 no.105 < > I 19.16:105 < > $b < > UCBB < > Gilbert, Grove Karl, $d < > Hydraulic-mining d|ac|ebris in the Sierra Nevada / $c by Grove Karl Gilbert. < > Washington : $b U.S. Gov't Print. Off., $c < > p. : $b ill., maps, plates ; $c 29 cm. < > Geological Survey (U.S.). $t Professional paper - United States Geological Survey ; $v no. 105 < > At head of title: Department of the Interior. < > Many of the plates printed on both sides of leaf. < > Hydraulic mining. < > Gold mines and mining $z Sierra Nevada (Calif. and Nev.) <

SLIDE 23IS 257 – Fall 2007 DLA (MELVYL) MARC 1. ID BASE BW STS c REC am ENC I DCF i ENT INT REP GOV f CNF 0 FSC 0 INX 1 CTY dcu ILS ad MEI FIC 0 BIO MOD CSC CON LAN eng PD gs DLC $c COA $d OCoLC $d CU-WR 040 DLC $c COA $d m.c. $d CSFA 050 QE75 $b.P9 no I 19.16: I 19.16: Gilbert, Grove Karl, $d Gilbert, Grove Karl, $d Hydraulic-mining d_ebris in the Sierra Nevada / $c by Grove Karl Gilbert Hydraulic-mining d_ebris in the Sierra Nevada / $c by Grove Karl Gilbert 260 Washington : $b U.S. Gov't Print. Off., $c Washington : $b U. S. Gov't Print. Off., $c Washington : $b U. S. Gov't Print. Off., $c p. : $b ill., maps, plates ; $c 29 cm p. : $b ill., maps, plates ; $c 29 cm Geological Survey (U.S.) $t Professional paper - United States Geological Survey ; $v no Geological Survey professional paper $v no United States. Geological Survey. Professional paper -United States Geological Survey ; $v no At head of title: Department of the Interior. 500 Many of the plates printed on both sides of leaf. 500 At head of title: Department of the Interior 500 Many of the plates printed on both sides of leaf Hydraulic mining Gold mines and mining $z Sierra Nevada (Calif. and Nev.) Gold mines and mining $z Sierra Nevada Mountains 752 United States $b District of Columbia $d Washington $9 (1917) Geological Survey professional paper $v no Professional paper (Geological Survey (U.S.)) $v no Note: The full DLA format is no longer available in MELVYL

SLIDE 24IS 257 – Fall 2007 Sandburg - Raw MARC Record 01142cam a DLC s1993 caua j eng a a :c$15.95 aDLCcDLCdDLC alcac00aPS3537.A618bA a811/ aSandburg, Carl, d aArithmetic /cCarl Sandburg ; illustrated as an anamorphic adventure by Ted Rand. a1st ed. aSan Diego :bHarcourt Brace Jovanovich,cc1993. a1 v. (unpaged) :bill. (some col.) ;c26 cm. aOne Mylar sheet included in pocket. aA poem about numbers and their characteristics. Features anamorphic, or distorted, drawings which can be restored to normal by viewing from a particular angle or by viewing the image's reflection in the provided Mylar cone. 0aArithmeticxJuvenile poetry. 0aChildren's poetry, American. 1aArithmeticxPoetry. 1aAmerican poetry. 1aVisual perception.1 aRand, Ted,eill.

SLIDE 25IS 257 – Fall 2007 Sandburg - Display format 01142cam a DLC s1993 caua j eng 010|a |a :|c$ |aDLC|cDLC|dDLC 042|alcac 05000|aPS3537.A618|bA |a811/.52| |aSandburg, Carl,|d |aArithmetic /|cCarl Sandburg ; illustrated as an anamorphic adventure by Ted Rand. 250|a1st ed. 260|aSan Diego :|bHarcourt Brace Jovanovich,|cc |a1 v. (unpaged) :|bill. (some col.) ;|c26 cm. 500|aOne Mylar sheet included in pocket. 520|aA poem about numbers and their characteristics. Features anamorphic, or distorted, drawings which can be restored to normal by viewing from a particular angle or by viewing the image's reflection in the provided Mylar cone. 6500|aArithmetic|xJuvenile poetry. 6500|aChildren's poetry, American. 6501|aArithmetic|xPoetry. 6501|aAmerican poetry. 6501|aVisual perception |aRand, Ted,|eill.

SLIDE 26IS 257 – Fall 2007 Sandburg - MARCXML 01142cam a DLC s1993 caua j eng : $15.95 DLC

SLIDE 27IS 257 – Fall 2007 Sandburg – MARCXML (cont.) lcac PS3537.A618 A / Sandburg, Carl, Arithmetic / Carl Sandburg ; illustrated as an anamorphic adventure by Ted Rand. 1st ed.

SLIDE 28IS 257 – Fall 2007 Sandburg – MARCXML (cont.) San Diego : Harcourt Brace Jovanovich, c v. (unpaged) : ill. (some col.) ; 26 cm. One Mylar sheet included in pocket. A poem about numbers and their characteristics. Features anamorphic, or distorted, drawings which can be restored to normal by viewing from a particular angle or by viewing the image's reflection in the provided Mylar cone. Arithmetic Juvenile poetry.

SLIDE 29IS 257 – Fall 2007 Sandburg – MARCXML (cont.) Children's poetry, American. Arithmetic Poetry. American poetry. Visual perception. Rand, Ted, ill.

SLIDE 30IS 257 – Fall 2007

SLIDE 31IS 257 – Fall 2007 Using OCLC to find MARC Records Logon to MELVYL from any screen type start from the database selection screen type oclc at the enter prompt enter the Authorization code xxx-xxx-xxx (use the real code as supplied in class at the password prompt, enter the password as supplied in class

SLIDE 32IS 257 – Fall 2007 Searching Use derived keys directly Use “fin index search_value” For Authority searches –cho AF; search

SLIDE 33IS 257 – Fall 2007 OCLC search keys (Numeric) an = OCLC Number (OL or AF) bn = ISBN (OL or AF) cd = CODEN (OL) gn = Government Document Number (OL) ln = LC Control Number (LCCN) (OL or AF) mn = Music Publisher Number (OL) sn = ISSN (OL or AF)

SLIDE 34IS 257 – Fall 2007 OCLC search keys (Derived) da = Derived Author/Title (OL) dc = Derived Corporate Name (OL) dn = Derived Name (AF) dp = Derived Personal Name (OL) ds = Derived Topical Term (AF) dt = Derived Title (OL or AF)

SLIDE 35IS 257 – Fall 2007 Derived Keys Format TYPE FORMAT EXAMPLE Name/title 4,4 mitc,gone Title 3,2,2,1 lif,in,th,f Personal name 4,3,1 bach,joh,s Corporate Name* =4,3,1 =ener,off,o Conference Name =4,3,1 =high,ene,p

SLIDE 36IS 257 – Fall 2007 OCLC Phrase Search Keys ti Title OL or AF pn Personal name AF co Corporate name AF cn Conference name AF su Subject AF

SLIDE 37IS 257 – Fall 2007 OCLC Searches: examples fin ln fin gn ga fin dt cat,of,th,m and yr and ft bks fin dp mich,jam,a and dt tal,of,th,s and yr 1946 and ft bks sca ti journal of the american med

SLIDE 38IS 257 – Fall 2007 Limiting results set ft bks and yr and act gon,wi,th,w/1964 –year : 1964 –decade : 19xx –range : –open ranges : or -1950