Enterprise Email & Provisioning Project Sande Johnson-Byers Assistant Vice President for Information Technology April 2, 2010.

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Presentation transcript:

Enterprise & Provisioning Project Sande Johnson-Byers Assistant Vice President for Information Technology April 2, 2010

Agenda Project Goals Project Team Structure Projected Timeline Progress Update Issues & Concerns

Project Goals Build framework for converting to Oracle Identity Management system Develop foundation for new eProvisioning system

Project Goals (cont) Replace Novell GroupWise system with Microsoft Convert students to Outlook Live Move faculty and staff to Microsoft Exchange Migrate File & Print from Novell to Microsoft

Project Team Structure

Project Team Structure (cont) Recommended External Steering Committee Members Sana AbhariPresident SGA Jason BantaHSC & Tier I Advisory Group Donna BartmanHuman Resources Mylantha BaunjokoStaff Senate Neil GibbsUndergraduate Affairs Administration Don FisherUniversity Hospital and UPA Jim GrahamATC & Faculty Senate Frank MianzoOffice of the VP for Student Affairs Barry ScottInternal Audit Chris WeaverOffice of the VP for Business Affairs

Projected Timeline Aug 2009 – Oct 2010Complete foundation for new eProvisioning system Begin provisioning Outlook Live accounts to newly admitted students (Contingent upon stabilization of SA/HR system after upgrade ) Spring 2011Migrate students to Outlook Live Summer 2011Conduct pilot of Exchange for faculty & staff Fall 2011Migrate faculty and staff to Exchange Spring 2012Begin migration of file and print services

Progress Update Developed and now testing new provisioning system Re-tested Outlook Live functionality due to changes since POC Defined requirements for applications to: Integrate address books between Outlook Live & GroupWise (later Exchange) Allow choice of system so incoming mail is directed to Preferred Address (PEA)

Progress Update (cont) Purchased tools to migrate from GroupWise to Exchange Met with Legal & University Archives Reviewed Outlook Live agreement with Microsoft

Progress Update (cont) Investigating: Best practices in higher education for migrating from GroupWise to Exchange (migration process, timeline, etc.) Central Archive solution Developing: Migration strategies Communication strategies Training & support plans

Issues & Concerns Financing the project Satisfying desire to increase quotas Maintaining business continuity during migration Migrating archives (stored in multiple locations) Continuing integration of address books with U of L Hospital and UPA Ensuring appropriate access to conduct e-discovery in Outlook Live

Questions?