HRM 601 Organizational Behavior Session 7 Group Processes In Organizations

Types of Groups Formal Groups –Command group : formal group determined by structure –Task group: formal group organized for a specific task –Committees: handles problems outside of regular assignments Informal groups –Social groups: people who enjoy each other’s company (chat groups) –Interest groups: groups that develop informally around a common interest (news groups, listserv members)

Characteristics of Groups Size –small groups: good communication, satisfaction –large groups: can specialize; coordination, communication problems Composition –homogenous groups: qualities in common –heterogeneous groups: few qualities in common Status

Attraction to Groups Social and emotional needs –social affirmation –recognition –security –prestige Instrumental function –goal achievement

Cohesiveness Mutual attractiveness of a group to its members Causes 1. member similarity 4. isolation 2. group size 5. competition 3. high entrance 6. shared standards success Cohesiveness

Outcomes of Cohesiveness Group goals support the organization Group goals undermine the organization 1. Increased activity & communication 2. Conformity to norms 3. Goal achieve -ment 4. Satisfaction 1. Communication detracts from work 2. Conformity restricts productivity 3. Goals support group at expense of organization Cohesiveness

Disadvantages to Cohesiveness Changing course of action is difficult due to high levels of commitment Socialization can detract from work issues and productivity Group goals can replace organizational goals

Turning the Group Around Build a record of success Build the vision Build a sense of team feeling Create a competitive edge Take the group on a retreat

NORMS Defined -- Agreed upon and often informal rules that guide group members behavior Formal norms --More important to continuity of the organization, written codes of conduct Informal -- Implicit but unwritten Agreed upon -- Continuing consensus among group members

DIMENSIONS OF NORMS Behavioral -- Specifies what to do, when to do it and how much is appropriate Evaluative -- Specifies approval or disapproval by the group. The group sanctions (positive and negative) can be explicit or implicit

CHARACTERISTICS OF NORMS Range of tolerated behaviors -- approved behavior is actually over a range that deviates from the prototype of the norm Intensity -- Strength of approval -- disapproval. Some norms have sharp approval and disapproval, others are mild. Crystallization -- Group consensus

TYPICAL ORGANIZATIONAL NORMS Performance norms Dress norms Reward allocation norms Commitment norms

NORM DEVELOPMENT Precedents over time Transfers from other situations Critical events Explicit rules

ROLES Defined -- Group position that has a set of expected behaviors –Formal role -- job description –Informal role -- what your work group expects of you beyond job description, what you add on your own –Role taking makes organizational life orderly and predictable

ROLE CHARACTERISTICS Role expectations -- behavior expected of someone in a particular position Role incumbent -- the person currently filling the position. Incumbent can shrink or expand role to a certain point. Role ambiguity -- unclear expectations about role behavior. Creates confusion for the incumbent

ROLE CHARACTERISTICS, CONT. Role conflict -- conflicting role demands Sender conflict Inter-role conflict Person-role conflict

TYPICAL ORGANIZATIONAL ROLES Task specialist -- Person who because of experience, skill, or knowledge has edge in task competency Maintenance specialist -- human relations guru

GROUP PROCESS MODEL Potential Performance + Process Gains- Process Losses = Actual Group Performance

PROCESS GAINS New ways to motivate workers New technologies Information systems that improve coordination & communication Addition of information, ideas, direction, opinion Improved leadership

PROCESS LOSSES Coordination problems Communication problems Motivation problems Lack of information, ideas, direction, opinion Problematic leadership

SOCIAL FACILITATION Presence of others Arousal Performance level Impaired if task is not familiar or is very difficult Improved if task is familiar or is very easy

SOCIAL LOAFING Tendency of individual to exert less effort when working in groups Six people doing a task is not 6 times faster than one person

CONFORMITY Conformity — Yielding to the group by changing behavior or attitude to match the group's. Conformity includes yielding because of private acceptance or because of compliance Compliance — Conformity to a group norm to obtain group rewards and avoid costs

POWER OF NORMS Informational power -- provide information as to what is appropriate and correct in an ambiguous or a new situation. Reward and punitive power -- adherence to group norms provides social approval and diminishes effort. Violation of norm brings social disapproval

ASCH CONFORMITY TASK STANDARD LINECOMPARISON LINES A B C

FACTORS THAT INFLUENCE CONFORMITY Group size Unanimity of opinion Group status, attractiveness Support for non-conformity Competence

HIGH PERFORMANCE TEAMS The members: Build teams with regard to skills and experience needed and Do not place someone on a team who is resistant The situation: Clarify goals and then Train and train again Rewards: Use appropriate performance measures and Link individual rewards to team performance Group influence: Encourage communication, cooperation, and participation