Business Objects XI R2 Upgrade University of Michigan Administrative Information Services Business Objects XI R2 Upgrade Laura Bollettino May 24, 2006 Updated June 1, 2006

Business Objects XI R2 Upgrade May 24, Why Upgrade? Our current version (5.1.5) is no longer supported Users have asked MAIS to provide Data Warehouse reporting over the Web Positions U-M to create dashboards  Dashboard – a Web interface with indicators showing the status of various metrics

Business Objects XI R2 Upgrade May 24,

Business Objects XI R2 Upgrade May 24, University of Michigan Administrative Information Services

Business Objects XI R2 Upgrade May 24, Business Objects Version XI Release 2 (XI R2), which includes:  BusinessObjects InfoView: The Web- based interface for running reports  BusinessObjects Web Intelligence (WebI): The Web-based product for creating, editing, and drilling into reports New Version

Business Objects XI R2 Upgrade May 24, Run, create, and modify reports over the Web  Supports Safari 1.3 (Mac) Two types of licenses  Some users only run reports (InfoView only)  Some users create, modify, and drill into reports (Web Intelligence and InfoView) Note: This only affects BusinessObjects users – use of the Data Warehouse through any other tool is unaffected. What’s New in XI R2?

Business Objects XI R2 Upgrade May 24, Timeframe Planned XI R2 go-live July 24, 2006  Go/delay decisions on May 25 and June (current version) remains available for 3 months after XI R2 goes live Running and XI R2 simultaneously:  Allows users to finish reporting for business processes that began before go-live  Allows users flexibility in deciding when to switch  Enables users to run same report in and XI to verify accuracy of results

Business Objects XI R2 Upgrade May 24, Impact on Users Significant changes  InfoView & WebI have different look & feel than current version  Must convert reports in order to be able to edit them in WebI  Two types of licenses (InfoView vs. WebI) Medium changes  Won’t run BusinessObjects under Citrix  Some functionality changes: no import from Excel, no user objects Small changes  Hierarchical report categories  DocAnalyze not available for XI R2  BusinessObjects outage - not longer than a weekend

Business Objects XI R2 Upgrade May 24, Converting Reports Repository reports  MAIS will convert & make available at go-live User reports  Users will send reports to MAIS before go-live  MAIS will run Report Conversion Tool, which does part of the conversion  After go-live, users will do the rest of the conversion: modify report formatting, etc. as needed  More details on this process at Interchanges in June  Prepare now: t Think about which reports you need to use after the go-live t Delete reports you no longer need

Business Objects XI R2 Upgrade May 24, Communications Message to 3D list Message to BusinessObjects users Web site for Upgrade More communications to come

Business Objects XI R2 Upgrade May 24, Other Support for Users Interchanges  Report Conversion Interchanges for users who create, modify, and save reports t June 12 (Rackham), June 14 (Hospital), June 15 (North Campus)  InfoView & Web Intelligence Interchanges for all BusinessObjects users t July and August Labs after the upgrade to help with report conversion Training – eLearning  No required training for current BusinessObjects users Documentation and delta materials

Business Objects XI R2 Upgrade May 24, Unit Readiness Action Items Unit Liaisons  Help your users understand impact of the upgrade  Encourage users to attend Interchanges  Watch for communications Users  Plan to attend Interchanges  Think about which reports you need to use after the go-live  Delete reports you no longer need  Watch for communications

Business Objects XI R2 Upgrade May 24, Questions?