Microsoft Access Project Four Reports, Forms, and Combo Boxes

MOUS Objectives Create a query for a report Create a query for a report Use the Report Wizard to create a report Use the Report Wizard to create a report Use the Report window to modify a report design Use the Report window to modify a report design Move between Design view and Print Preview Move between Design view and Print Preview

MOUS Objectives Recognize sections in a report Recognize sections in a report Save and close a report Save and close a report Print a report Print a report Create a report with grouping and subtotals Create a report with grouping and subtotals Use the Form Wizard to create an initial form Use the Form Wizard to create an initial form

MOUS Objectives Use the Form window to modify a form design Use the Form window to modify a form design Place a calculated field on a form Place a calculated field on a form Place a title on a form Place a title on a form View data using a form View data using a form

Introduction Grouping Grouping Subtotal Subtotal Alisa Vending Services Alisa Vending Services

Project Four Opening the Database Opening the Database

Report Creation Creating a Query Creating a Query

Report Creation Creating a Report Creating a Report

Report Creation Using Design View Using Design View Report Sections Report Sections

Report Creation Changing Properties Changing Properties Property sheetProperty sheet

Report Creation Enlarging Controls Enlarging Controls

Report Creation Saving and Closing a Report Saving and Closing a Report Close Report WindowClose Report Window Say yes to saveSay yes to save

Report Creation Printing a Report Printing a Report Select ReportSelect Report Right ClickRight Click Select Print on Shortcut menuSelect Print on Shortcut menu

Grouping in a Report Creating a Second Report Creating a Second Report Group headerGroup header Group footerGroup footer SubtotalSubtotal

Reviewing the Report Design Removing Unwanted Controls Removing Unwanted Controls

Reviewing the Report Design Enlarging the Page Header Section Enlarging the Page Header Section

Reviewing the Report Design Changing Column Headings Changing Column Headings

Reviewing the Report Design Moving and Resizing Controls Moving and Resizing Controls

Reviewing the Report Design Previewing a Report Previewing a Report Click Print PreviewClick Print Preview

Reviewing the Report Design Saving and Closing a Report Saving and Closing a Report Click Close, Click Yes to saveClick Close, Click Yes to save Printing a Report Printing a Report Select reportSelect report Right-click, select print from shortcut menuRight-click, select print from shortcut menu

Report Design Considerations The purpose of any report is to provide specific information The purpose of any report is to provide specific information Be sure to allow sufficient white space between groups Be sure to allow sufficient white space between groups Use different fonts and sizes by changing appropriate properties Use different fonts and sizes by changing appropriate properties Be consistent when creating reports Be consistent when creating reports

Creating and Using Custom forms Beginning the Form Creation Beginning the Form Creation

Creating and Using Custom forms Modifying the Form Design Modifying the Form Design

Creating and Using Custom forms Adding a New Field Adding a New Field

Creating and Using Custom forms Changing the Format of a Field Changing the Format of a Field

Creating and Using Custom forms Combo Boxes Combo Boxes

Creating and Using Custom forms Adding a Title Adding a Title

Creating and Using Custom forms Enhancing a Title Enhancing a Title

Creating and Using Custom forms Changing Tab Stops Changing Tab Stops

Creating and Using Custom forms Saving and Closing a Form Saving and Closing a Form

Creating and Using Custom forms Opening a Form Opening a Form Using a Form Using a Form Closing a Form Closing a Form

Form Design Considerations Remember some using form may be looking at it for several hours Remember some using form may be looking at it for several hours Place the fields in logical groupings Place the fields in logical groupings If data that a user will enter comes from paper form, make screen form resemble the paper form as closely as possible If data that a user will enter comes from paper form, make screen form resemble the paper form as closely as possible