1 CA201 Word Application Changing the Appearance of Text Week # 3 By Tariq Ibn Aziz Dammam Community college

Tariq Aziz, Dammam Community College 2 Objectives In this chapter you will learn to: –Change the look of characters. –Change the look of paragraphs. –Create and modify lists. –Format text as you type. –Change the look of characters and paragraphs with styles.

Tariq Aziz, Dammam Community College 3 Changing the Look of Characters The text you type in a document is displayed in a particular font. You can vary a font’s basic design by changing the attributes. Collectively, the font and the attributes used to change its look are called character formatting.

Tariq Aziz, Dammam Community College 4 Font attribute Fonts attributes: –font sizes, (measured in point) –font styles, (Italic, bold and bold italic) –font effects, (underlining, small capital or shadow) –font colors –character spacing

Tariq Aziz, Dammam Community College 5 Animating Text You can apply effects that will make your text vibrant and visually alive To draw your reader’s attention

Tariq Aziz, Dammam Community College 6 Changing the Look of Paragraphs A paragraph is any amount of text that ends when you press the Enter key. You can enhance the appearance of a paragraph by changing –the way text is aligned, –modifying the spacing between paragraphs, –adding borders and shading around text

Tariq Aziz, Dammam Community College 7 Changing the Look of Characters and Paragraphs with Styles Styles come in two varieties: –character styles –paragraph styles

Tariq Aziz, Dammam Community College 8 Characters Styles You use character styles to format selected characters. Apply character styles to a single letter, a word, a paragraph, or the entire document.

Tariq Aziz, Dammam Community College 9 Paragraph Styles You use paragraph styles to format entire paragraphs. This type of style consists of: –indents, –alignment, –paragraph and line spacing, –bullets or numbering, and –tabs as well as character attributes to be applied to the entire paragraph.

Tariq Aziz, Dammam Community College 10 Finding and Replacing Formatting You can use the Find and Replace dialog box to search for a specific format and replace it with a different format.

Tariq Aziz, Dammam Community College 11 Tabs Stop

Tariq Aziz, Dammam Community College 12 Indent Marker

Tariq Aziz, Dammam Community College 13 Alignment Button

Tariq Aziz, Dammam Community College 14 Paragraph Formatting Collectively, the settings used to vary the look of paragraphs are called paragraph formatting. you can use the Format Painter button to quickly copy the formatting of one paragraph to another.

Tariq Aziz, Dammam Community College 15 Creating and Modifying Lists To organize lists in a document, you can format the information in a bulleted or numbered list. –such as lists of events, –names, –numbers, or –procedures

Tariq Aziz, Dammam Community College 16 Creating and Modifying Lists To create a bulleted list, or numbered list –type * and press space or tab –type 1 and press space or tab

Tariq Aziz, Dammam Community College 17 Character to type the Automatic list –Type one or two ordinary keyboard character and convert them into corresponding bullet Note After Tab or space start writing the text O Tab * space > space or Tab - Space or Tab (hyphen) -- Space or Tab (2 hyphen) => Space or Tab -> Space or Tab

Tariq Aziz, Dammam Community College 18 Creating and Modifying Lists When you apply the bullet to a paragraph with the bullets Toolbar button, the bullet character you get is the last one you used

Tariq Aziz, Dammam Community College 19 Number and Bullet Lists The Number and bullets are the part of paragraph format When you copy the paragraph some where else in the document, the word automatically take care of the numbers

Tariq Aziz, Dammam Community College 20 Graphical Bullet Lists You can now choose graphical bullets is any document You have complete control over customized outline style, numbering style, you can even restart paragraph at a specified number

Tariq Aziz, Dammam Community College 21 Removing Numbering and Bullets Two quick ways to turn off paragraph numbering or bullet are: –Select the paragraph and click the appropriate button –Click just the beginning of paragraph and press backspace

Tariq Aziz, Dammam Community College 22 Any character can be a bullet You can select any character from any active font as a bullet From the main Dialog box select an existing bullet format and click “Customize” and then Bullet

Tariq Aziz, Dammam Community College 23 Automatic Number and Bulleted List Check check box Automatic numbered list and Automatic Bulleted list box On a blank line –type the ‘number’ for your first point as (1) or 1. or A), press Space or Tab –Hit Enter twice to turn off numbering and bulleting –Or press BACKSPACE to delete the number or bulleting

Tariq Aziz, Dammam Community College 24 Multiple level automatic numbering and Bullet Type a number or bullet character Press Space or Tab Type the text and then Hit Enter To change the level press Tab to demote the paragraph to a lower level To promote Shift +Tab to promote it Finish the bullet/number bullets by pressing Enter twice

Tariq Aziz, Dammam Community College 25 Using Automatic Lead-in emphasis When automatic numbering and bulleting is on, word detect such “Lead-in” emphasis

Tariq Aziz, Dammam Community College 26 Using Automatic Lead-in emphasis Repeats the same formatting to the lead-in text of the next list item when you type a: 1.Bullet followed by (bold, italic, or underlined) text, followed by a (period, colon, hyphen, em dash, question mark, exclamation point) and a (space or tab), and then plain text. For Example Paul: Catch the ball. George: I refuse!

Tariq Aziz, Dammam Community College 27 Border above a paragraph Applies a border above a paragraph as you type three or more of the following characters: –Hyphens or underscores for a single line –Equal signs for a double line –Asterisks for a dotted line –Tildes (~) for a single wavy line –Number signs (#) for a decorative line

Tariq Aziz, Dammam Community College 28 Bold and Italic formatting Example: –*solar system* becomes solar system Example: –_solar system_ becomes solar system

Tariq Aziz, Dammam Community College 29 Table Formatting –Inserts a table when you type a plus sign, a series of hyphens, another plus sign, and so on (ending the series with a plus sign), and then press ENTER: will be converted as follow

Tariq Aziz, Dammam Community College 30 Chapter Key Points Change look of characters by changing the font, size, style, and effect. Change look of paragraphs by varying their indentation, spacing, and alignment and by setting tab stops. You can create and modify bulleted and numbered lists by using the buttons on the Formatting toolbar and the Bullets and Numbering dialog box. You can use the AutoFormat feature to automatically format text as you type. You can apply character styles and paragraph styles to selected text to change several formats at once. You can use the Reveal Formatting task pane to display, change, or clear the formatting for the selected text. You can also use this task pane to select text with the same formatting throughout a document.