ClubRunner Connect. Collaborate. Communicate. Club Presentation Welcome to ClubRunner Press or left-click on mouse to advance to the next slide

ClubRunner What is ClubRunner? ClubRunner is an award-winning collaboration tool for clubs that want to effectively: Reach members Improve communication between members Better organize their club It is an online service comprised of powerful tools designed to: Maintain your club data Boost communications Organize events and volunteers Help your club run more efficiently and easily MY-CLUB

ClubRunner Superior communication features Effortless web presence & availability of club information Effective club image & improved public relations Stronger membership growth and retention Centralized club reporting and administration Better handling of events and volunteers Increased data security Automatic transfer of information between districts and other clubs What are the Key Benefits of ClubRunner? MY-CLUB

ClubRunner Website Manager Member Directory Message Center eBulletin Event Planner Committee Management Attendance Manager Dues & Billing Photo Manager Online Payment & E- Commerce Online Payment & E- Commerce Custom Reports & Directories Custom Reports & Directories Sponsorship Feature What this Presentation Covers The following features will be covered in this presentation: MY-CLUB

ClubRunner WebsiteManager Maintaining effective web presence is one of the most challenging tasks clubs face today. - Other challenges include presentation, image handling, timely updates and the overall organization of a website. ClubRunner minimizes technical issues related to website presentation and maintenance by allowing you to focus on the actual contents of your site such as news, events, links, documents and photos. Also, the ability to edit the website is not limited to one person. - Access can be granted to many contributing members, making it more current and interesting MY-CLUB

ClubRunner Website Manager Administration Maintaining the website is done through a secure login. ClubRunner has seven levels of access so you can get more members involved while maintaining security levels for each area MY-CLUB

ClubRunner Website Manager Public Home Page Add club- specific links Edit home page stories and news Meeting information & map for visitors Add upcoming speakers, events, YouTube videos… List executives & directors …all without having to know HTML! MY-CLUB

ClubRunner Website Manager Adding Content To add a story to the home page, any member who has been granted editor rights can log in, then type contents into the built-in editor. Pictures are automatically resized and compressed for optimized downloading on the web These options allow you to hide or show an article on the home page, stories archive, and eBulletin MY-CLUB

ClubRunner Website Manager Immediate Results Contents appear immediately on the home page and eBulletin (if selected). Images uploaded are converted into thumbnails which can be clicked to display in full size. Links can be embedded within contents to take visitors to other websites or pages within your site MY-CLUB

ClubRunner Website Manager Content You can easily add the following content to your website: Upcoming speakers Links to other websites Events calendar Photo albums Registration forms and flyers Custom site pages for committees and projects Private members only document storage for Word, Excel or PDF Sponsor advertisements to raise funds YouTube videos, RSS feeds, and links to social networking sites MY-CLUB

ClubRunner Member Directory ClubRunner makes it easy to manage your member directory by: Maintaining your member database with photos Allowing each member update his or her own profile Printing or downloading an up-to-date photo directory Creating additional fields to track more information Sending automatically generated notices to RI to synchronize with their databases Easy conversion to Excel, Word and CSV Member information is not available to the general public. ClubRunner stores your directory database safely in a password-protected members- only area of your site MY-CLUB

ClubRunner Member Directory Managing Membership ClubRunner helps you manage your member photos, addresses, address, phone numbers and more. Multiple membership types are also supported MY-CLUB

ClubRunner Member Directory Easy maintenance Your members can easily login and update their own profiles. No more excuses for out-of-date directories! Use the Update Request feature to prompt members to review their information and link into their profile if any updates are required. Information is automatically updated at the District and Zone level, including executives and directors MY-CLUB

ClubRunner Member Directory Printable Photo Directory Printing the club directory is a breeze with ClubRunner. The directory is generated and formatted for you in Microsoft Word, PDF or ready to print by any member. Each profile contains both standard contact information, plus custom fields you can define MY-CLUB

ClubRunner Member Directory RI Reporting Send updates automatically to Rotary International whenever an important data change occurs. This allows you to keep RI’s database more up to date with minimal data entry and replication of data MY-CLUB

ClubRunner Member Directory Meeting Responsibilities Need to keep track of who does what? ClubRunner can help! Simply define your meeting roles and assign members. They will automatically get reminded every week MY-CLUB

ClubRunner Member Directory Friends Adding friends to your ClubRunner site is a great way to attract new members. Friends are non-members that can receive your eBulletins and event invitations. You can also add visitors, speakers, family members, co- workers and more! Each member has the ability to add friends This is a great way to keep prospective members in the loop! MY-CLUB

ClubRunner Message Center ClubRunner simplifies the way club members communicate via — whether it be within their club, to prospective members, club directors or special groups and committees. In addition, addresses are centralized. This means that if a member changes his/her address, it is reflected everywhere, in all distribution lists, without the need to notify others MY-CLUB

ClubRunner Message Center Since your site has all the club members’ addresses, sending a broadcast message to all or selected members is easy. Club executives and directors can also broadcast messages to selected executives in all or selected clubs within the district with just one click MY-CLUB

ClubRunner Message Center You can also create as many custom distribution lists as you wish. Messages arrive individually, personalized with the member’s name and club along with the sender, so they are not interpreted as spam. Custom Distribution lists are great for: Board of Directors Committees Projects MY-CLUB

ClubRunner eBulletin The eBulletin is a great way to boost public relations, club image and membership growth and retention. Create a professional newsletter quickly by incorporating contents such as stories, news, speakers and events from the website. ClubRunner’s bulletins are displayed within the body of the itself, not as an attachment or a link. Readers will more likely begin reading the newsletter right away MY-CLUB

ClubRunner eBulletin Upcoming speakers automatically appear from website Each event appears as a link back to event page Bulletin name is customizable Welcome greeting is personalized for each member and friend MY-CLUB

ClubRunner eBulletin Reminders The club bulletin goes beyond mere reporting. It is a personalized reminder system for each member which automatically includes their commitments and outstanding duties related to club meetings, events, new member programs and more. Commitment Reminders: Event registrations Volunteer signups Meeting responsibilities New member tasks Commitment Reminders: Event registrations Volunteer signups Meeting responsibilities New member tasks MY-CLUB

ClubRunner Event Planner Organizing and promoting your club’s events has never been easier. ClubRunner helps you with these event planning functions: Posting an event page Invitations Online Registrations Volunteer Management Communication Requesting help Printing guest lists and name tags MY-CLUB

ClubRunner Event Planner Invitations ClubRunner helps promote your event by sending invitations. Members need only to click on the “Register Online” link and enter their password. If your district is on CR: Send invitations to other club presidents along with a sign-up sheet of their members. They can even book themselves directly on your site! Even if your district is not on ClubRunner, you can communicate with clubs that are MY-CLUB

ClubRunner Online Registration After supplying their password, members can register themselves, as well as any guests. Event Planner MY-CLUB Members get a confirmation after registration

ClubRunner Registration Reports Event Planner The event chair can print reports indicating who has registered, declined or is undecided, alphabetically or grouped by club. Guests are listed next to the Rotarian who registered them MY-CLUB

ClubRunner Event Planner Events Communication Need to contact your attendees before the event to remind them? The Event Planner lets you fire off a quick message to them without the need to know who has registered already. You can use the same form to send a “Thank You” message to attendees after the event has occurred! MY-CLUB

ClubRunner Event Planner Print Name Tags Name tags are very time-consuming for events with a large number of registrations. ClubRunner takes the pain out of printing name tags by doing it for you! Name tags are generated in a Microsoft Word format and are ready to print. Just click “View” then print! Choose from 2 formats: Badges (for use in sleeves) or Stickers MY-CLUB

ClubRunner Volunteer Management Volunteers are the heart of a Rotary club. ClubRunner makes it easy to manage the task of organizing tasks, time slots, and sign-up sheets. Issue reminders and s easily to all relevant parties. “Within minutes I had an online signup sheet, ed the entire membership, and starting getting volunteers! Thank-you ClubRunner!”- Brenda M MY-CLUB

ClubRunner Volunteer Management Task Management The first step is defining all the various tasks that need volunteers. The event chair can define them easily in ClubRunner, and specify the number of people needed for each task and time slot combination. Just the invites! Once this is done, invitations are sent to all members with one click! If the District is on CR, the captain can invitations to other clubs as well! MY-CLUB

ClubRunner Volunteer Management Adding a volunteer Members can register themselves, or can be registered by any club executive MY-CLUB

ClubRunner Volunteer Management Volunteering Online Members can view a sign-up sheet on the site to see all the available slots. They can then book themselves for one or many of the slots. Unlike other sign-up methods, no two members can accidentally sign up for the same slot! MY-CLUB

ClubRunner Volunteer Management Volunteers Needed The event chair can always find out the number of volunteers needed for an event through a task summary report MY-CLUB

ClubRunner Volunteer Management During the event On the day of the event, the event chair can print reports of all the volunteers who signed up. The report can show an alphabetical listing of all volunteers and their contact info, or an overview of the entire schedule MY-CLUB

ClubRunner Volunteer Management Communicate with volunteers Before the event, the chair can send a quick reminder to all volunteers. Just type the message and click send. ClubRunner takes care of the rest, including a personalized footer reminding the member of their scheduled tasks! This is a great tool to use after the event to thank the volunteers for all their help! MY-CLUB

ClubRunner Committees Module Specify your club committees, the corresponding chairs, their members and contact details. Allow all members to view your club’s organization chart and its members, by year MY-CLUB

ClubRunner Committees Module Committees (Enhanced Add-On) Optionally subscribe to the Committees Enhanced Version, which allows you to further create areas where your committees can work together. Create subcommittees, post documents, and your committee members MY-CLUB

ClubRunner Attendance Manager Keeping track of members’ attendance is quick and easy. Just add the meeting, then check off those who attended. ClubRunner will calculate members’ Year-to-Date percentages, meeting percentages, as well as monthly reports MY-CLUB

ClubRunner Attendance Manager How it works ClubRunner generates a ready-to-print attendance list. You can then take it to your club meeting to check off members who attended. Later, enter the data into ClubRunner. Or better yet, inquire about our barcode reader add-on. Simply scan each member’s badge then connect! MY-CLUB

ClubRunner Attendance Manager View members’ attendance You can view a list of your members’ and their Year-to-Date attendance percentage. Multiple leave of absences can be added for members to make reporting more accurate MY-CLUB

ClubRunner Attendance Manager View meeting statistics You can also view a list of your meetings and the attendance percentage per meeting MY-CLUB

ClubRunner Attendance Manager View attendance for all meetings If you need to view a members’ attendance in more depth, you can view all meetings within a date range MY-CLUB

ClubRunner Attendance Manager Make-ups Make-ups are easily taken care of in ClubRunner. Simply select the member’s name, and the meeting that was missed. Optionally, a small description can be added. This will update the club and member’s attendance reports accordingly MY-CLUB

ClubRunner AttendanceManager Reporting to District ClubRunner automatically calculates the data you need to send to your district every month. If your district is online with ClubRunner, then the reporting gets easier – with just the click of a button! “Our club’s secretary finds the attendance module easy to use. Truly a marvelous product backed by sterling service.” - Randy M MY-CLUB

ClubRunner Dues & Billing Generate invoices and or print them to members with ease with ClubRunner’s Dues & Billing module. Create unlimited items, and specify recipients’ quantities and prices MY-CLUB

ClubRunner Dues & Billing Print your invoices or personalized bills to your members with one click. Each member’s bill automatically includes their items and total balance due MY-CLUB

ClubRunner Photo Manager Uploading and sharing photos has never been this easy No need to handle image resizing or compression Categorize your photos in a series of journals – Custom captions – Navigation Panels Display photos on homepage "A picture is worth a thousand words" MY-CLUB

ClubRunner Online Payment & eCommerce Allows for online payments by integrating credit card payments safely and securely into your site Already integrated with the Dues & Billing Module and MyEventRunner™ – Choose when and where to allow payments – Use the Virtual Terminal All funds are deposited into your bank account immediately Generate reports linking payment transactions to members and events MY-CLUB

ClubRunner Showcase your club’s sponsors while earning fundraising revenue from your website! ClubRunner allows your club to sell ad links for your website and upload them directly. This is a great opportunity to raise funds from your website. Sponsorship Feature You get total control! Your club keeps 100% of the revenue! You set your own rates and policies! MY-CLUB

ClubRunner What About Security? You can rest assured that your data is secure and private as ClubRunner is equipped with: Unique login names and passwords for each member Multi-level access rights for members Firewall and anti-virus protection Protection features for private information that is not meant for the public Backups of your website and membership information automatically made every four hours Features that help maintain the privacy of addresses Public Messaging tools that allow for anonymous contacts MY-CLUB

ClubRunner Testimonials Don’t take our word for it! Read all about what current users are saying about ClubRunner. Click here to read them all! Click here to read them all! (Internet connection required) “ClubRunner is nothing short of phenomenal!” Robert N. (Islip, NY) “ClubRunner is nothing short of phenomenal!” Robert N. (Islip, NY) “ClubRunner is making my life so much easier as Club President.” George R. (Peterborough, ON) “ClubRunner is making my life so much easier as Club President.” George R. (Peterborough, ON) “ClubRunner gets the information and tools right to our member’s fingertips. Communication is easier than before. It is a big time saver – flexible and easy to use yet powerful.” Justin R. (St. Martin) “ClubRunner gets the information and tools right to our member’s fingertips. Communication is easier than before. It is a big time saver – flexible and easy to use yet powerful.” Justin R. (St. Martin) "ClubRunner is fantastic... we struggled for years to get "on-line" and what you have engineered makes it so easy for us to communicate with members as well as with our local community. Well done!" Bob A. (North Delta, BC) "ClubRunner is fantastic... we struggled for years to get "on-line" and what you have engineered makes it so easy for us to communicate with members as well as with our local community. Well done!" Bob A. (North Delta, BC) “Just wanted to let you know how much our club likes ClubRunner. It has revolutionized the way that we attract prospects and communicate with current members. Since we launched the website, every weekly speaker and every guest has mentioned that our website is really good. Thanks to ClubRunner!” Scott L. (Boston, MA) “Just wanted to let you know how much our club likes ClubRunner. It has revolutionized the way that we attract prospects and communicate with current members. Since we launched the website, every weekly speaker and every guest has mentioned that our website is really good. Thanks to ClubRunner!” Scott L. (Boston, MA) MY-CLUB

ClubRunner Visit Live Sites Visit some live ClubRunner sites! (Internet connection required) (Boston, MA) (Erie, PA) (New York, NY) (Augusta, ME) (Sonoma Valley, CA) (Greenwood, SC) (Geelong, Australia) (Edmonton, AB) (Mississauga, ON) Click here to view more MY-CLUB

ClubRunner Affordable Pricing Some restrictions apply. Please consult your Subscription Agreement for more details. Above prices include ClubRunner ads. To remove, add $100 to annual fee. Custom domain names are an additional $29.95/year for minimum term of 3 years. Prices subject to change. Subscriptions include all modules of ClubRunner, hosting and bandwidth, disk storage, backups, and automatic integration with districts and other clubs. Setup includes loading your member data from electronic format. Every subscription comes with a 30-day full money back guarantee MY-CLUB

ClubRunner Awards ClubRunner was awarded the Microsoft Impact Award for Community Leadership after its release in April This award is presented by Microsoft to one software application across the country, that makes a lasting impact on the community and is beneficial to its recipients MY-CLUB

ClubRunner What’s Next? Subscribing is quick and easy. Just complete our order form at and your site will be ready within a week! Need a closer look? Take advantage of our 30-day free trial. This gives you access to the full version of ClubRunner. Sign up at for your free trial. Any contents added during your trial period will carry over into your site once you sign up MY-CLUB

ClubRunner Contact Us For more information, or to set up ClubRunner for your club or district, please call MY-CLUB, or us at Visit us at to find out more! © 2010 Doxess. All Rights Reserved. This presentation is for informational purposes only. Doxess makes no warranties, express or implied, in this summary. ClubRunner is a registered trademark of Doxess MY-CLUB