2006 Space Survey Mary Ellen Lyon Financial Unit Liaison Meeting January 18 th 2006.

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Presentation transcript:

2006 Space Survey Mary Ellen Lyon Financial Unit Liaison Meeting January 18 th 2006

ULSpace2006.ppt University Space System Inventory all University owned/occupied space (rooms) during Annual Space Survey Update square footage/renovation data as changes occur throughout the year working with AEC and Departments Work with Cost Reimbursement to provide data used in Facility and Administrative Cost Proposal (Indirect Cost Recovery) 2006 is the 9th Survey using M-Pathways and the 4th for the Hospital Space Data Warehouse includes Plant and Utility Operating Costs

ULSpace2006.ppt 2006 Process & Enhancements Space Survey data is entered by Departments, then verified by Space Analysis & UMH Facilities ‘Survey Data Verified’ checkbox removed ‘ORA Data Verified’ checkbox requirement removed for monthly updates Page Navigation Consolidated – Departments that use the non-required Roles, Departments & Feature pages can ‘one-stop shop’ Effective Dating for non-required pages made automatic

ULSpace2006.ppt Timeline Review Space Survey assigned roles –See handout, process M1 as required to add new users. to change Survey begins February 1 st (except Med School) – sent to all users with SM access –Instructions will be sent by campus mail to all users with assigned roles (see handout) –Instructions posted on Space Analysis web site at

ULSpace2006.ppt Timeline - Continued Surveys to be returned for review by Space Analysis & Cost Reimbursement by March 17 th with the following exceptions: –LSA return to LSA Facilities by March 10 th –Engineering return to CoE Facilities by March 24 th –UMH return to UMH Facilities by April 18 th –Medical School continues monthly updates with final YE to Medical School Facilities by May 1 st

ULSpace2006.ppt Access All users with ‘SM Survey User’ can update space (and ORA) data –Anyone with SM access holds the unassigned role of Surveyor –Space Analysis will assign the role of Controller –The Controller will assign Submitter and Authorizer roles Please review the assigned roles for your DeptID

ULSpace2006.ppt Space Survey Resources Staff –Mary Ellen LyonBusiness Manager –Deborah DeLorenzoOffice Assistant Senior –Sarah ThompsonOffice Assistant Associate –Jeri DentelUMH - Senior CAD Drafter Contact –Campus UMH –

ULSpace2006.ppt Questions??? We appreciate the time and effort spent by your staff completing the space survey. Thank you!!!