Annual Meeting - November 5, 2014

  Call to Order & Introductions  2014 Review and Recognition  HOA Communications  Treasurer’s Report and Financial Update  Amendments  2015 Ideas  Open Floor for Other Topics Agenda

  Board of Trustees  Robert Weeks, President  Brent Hardesty, Vice President  Dave Perry, Treasurer  Association Manager  Monica Bowles, Towne Properties  Association Attorney  Lisa Conn, Esq. (Cuni, Ferguson & LeVay Co., L.P.A.) Call to Order & Introductions

  Improvements  Replacement Heater for Swimming Pool  Updated landscaping at Weber road entrance  Continued Financial Transparency  Continued Efficient General Assessment Collections  4 th Annual Mitchell Farm Yard Sale  Swim Club Maintenance  Replaced pool furniture and umbrellas  Repaired pool gate 2014 Review

  Coral Kerns - 4th Annual Mitchell Farm Yard Sale  Holly Sattler & volunteers - Swim Club Maintenance  Karen Diercks– Pool Keys  Leslie Copp - Social Events  Lisa Moloney - Communications 2014 Recognition

  Mitchell Farm Facebook & Yahoo page is managed privately by one of the residents – no connection to HOA  Official HOA communication channels   (Board members’ addresses found on site)  Newsletter ( )  Financials  Searching for a new Communications Chair  Lisa Moloney (current chair) is ready to hand over the baton – please let us know if you are interested in managing HOA communications HOA Communications

 Official Mitchell Farm Website

  Give us your feedback through our “Quick poll” section on the site!  This may also be the area we could use in the future for secure voting on HOA issues (if the electronic voting amendment passes) Official Mitchell Farm Website

 Proposed Amendments Robert Weeks, HOA President

 Voting ( Quorum)  Current: Requires high % of membership to attend HOA meeting in-person (or proxy) to reach a quorum  Future: Online and write-in voting will be equal to in person or proxy vote  reaching quorum more likely Proposed Amendment

 Solar Panel Installation  Currently, Section 8.3(E) prohibits temporary structures like solar panels and provides no approval authority to the Board  Proposed amendment for additional clarity (similar to fences)  Must mount on roof facing away from street  Must maintain color scheme and style of home  Must follow codes and get permit for installation  Wiring must be contained in painted conduit (hidden) Proposed Amendment

 Financial Update Dave Perry, HOA Treasurer

  As of September 30, 2014 Statements:  Operating Cash on hand:$74,983  Reserve CD Investments:$95,820  Total Assets:$170,803 Plus:  Outstanding Receivables:$3, Treasurer’s Report and Financial Update

  2014 Operating Budget: $63,000  YTD Operating Expenses (9/30):$35,892  Several large bills pending for insurance & tax acct/audit before year end  Expecting to finish year under budget, AND contribute a positive cash flow to reserves!  2014 Expense & Budget Savings: Treasurer’s Report and Financial Update

  2014 Capital Improvement Spending from Reserves: $8,  Pool Heater $8,  Gas line installation $ Treasurer’s Report and Financial Update

  Current Past Due (10/30/2014): $10, lots  $5,895 of balance is from 2014 dues & late fees  $4,723 previous past due balance  Includes late fees, collection fees, and lien fees  5 active liens >$5,000 of receivables  16 of the past due were $20 late fees  1 was $40  2 were $60 Treasurer’s Report and Financial Update

 2015 Ideas Robert Weeks, HOA President

  Potential Improvements – VOTE ONLINE!  Pool Shade  Playground update/renovation Looking Ahead to 2015

 Remember…  Be respectful when others are speaking  Keep your questions & comments to one minute or less Open Floor for Other Topics