May 2015 electronic Research Administration (eRA) OER, OD, National Institutes of Health

Sheri Cummins  OER Communications & Outreach; Chief, Grants Information Jessie Floura  eRA Customer Relationship Manager, eSubmission, ASSIST Scarlett Gibb  eRA Customer Relationship Manager, eRA Commons, xTrain, iEdison Joe Schumaker  eRA Communications and Outreach 2

MULTIPLE GUESS  ALL COMPETING MULTI-PROJECT PROGRAMS  SINGLE-PROJECT PROGRAMS - R01, R03, R21 & CAREER DEV (KS EXCEPT K12 AND KM1) 3

MULTIPLE GUESS ALL COMPETING MULTI-PROJECT PROGRAMS SINGLE-PROJECT PROGRAMS - R01, R03, R21 & CAREER DEV (KS EXCEPT K12 AND KM1) NOTES: Timeline for additional single-project programs: _Single-Project_ASSIST_Support.pdf _Single-Project_ASSIST_Support.pdf 4

MULTIPLE GUESS  GRANTS.GOV DOWNLOADABLE FORMS  SYSTEM-TO-SYSTEM SOLUTIONS  COMMONS  ASSIST 5

MULTIPLE GUESS GRANTS.GOV DOWNLOADABLE FORMS SYSTEM-TO-SYSTEM SOLUTIONS  COMMONS ASSIST NOTES: Grants.gov downloadable forms are available for single-project applications only. Check with your office of sponsored research to determine if a system-to-system option is available and to determine preferred method of submission 6

SINGLE GUESS  RESEARCH PERFORMANCE PROGRESS REPORT (RPPR)  FINANCIAL CONFLICT OF INTEREST (FCOI)  FEDERAL FINANCIAL REPORT (FFR) 7

SINGLE GUESS RESEARCH PERFORMANCE PROGRESS REPORT (RPPR)  FINANCIAL CONFLICT OF INTEREST (FCOI)  FEDERAL FINANCIAL REPORT (FFR) NOTES: The use of the Inclusion Management System started in Oct, RPPRs submitted on/after March 5, 2015, must be updated into the enrollment format supported by the eRA Inclusion Management System (IMS), even if no new enrollment has occurred in the past year. 8

MULTIPLE GUESS  FINAL FEDERAL FINANCIAL REPORT (FFR)  FINAL PROGRESS REPORT  FINAL INVENTION STATEMENT  RESEARCH PERFORMANCE PROGRESS REPORT (RPPR)  INCLUSION DATA RECORD (IDR) 9

MULTIPLE GUESS FINAL FEDERAL FINANCIAL REPORT (FFR) FINAL PROGRESS REPORT FINAL INVENTION STATEMENT  RESEARCH PERFORMANCE PROGRESS REPORT (RPPR)  INCLUSION DATA RECORD (IDR) NOTES: Can be submitted independently. Interfaces with the Closeout system used by NIH staff. Unilateral Closeout 10

MULTIPLE GUESS  APPLICATION GUIDE  TEXT OF THE FUNDING OPPORTUNITY ANNOUNCEMENT (FOA)  SUPPLEMENTAL INSTRUCTIONS  NIH GUIDE NOTICES 11

MULTIPLE GUESS  APPLICATION GUIDE TEXT OF THE FUNDING OPPORTUNITY ANNOUNCEMENT (FOA)  SUPPLEMENTAL INSTRUCTIONS NIH GUIDE NOTICES NOTES: Applications are complex. Their instructions are complex. Knowing where to look for additional information is important. Application Guide – the general overall document for describing steps and policies concerning an application. Clarification and policy guide notices (NOTs) trump FOA instructions. FOA instructions trump Application Guide instructions. Remember to check Supplemental Instructions for Human Subjects Online Help is also available on almost all eRA interfaces. 12

SINGLE GUESS  30  60  75  90 13

SINGLE GUESS  30   90 NOTES: See NOT-OD for more information html html 14

MULTIPLE GUESS  DUNS  CCR  SAM  MDV  GRANTS.GOV  ERA COMMONS 15

MULTIPLE GUESS DUNS  CCR SAM  MDV GRANTS.GOV ERA COMMONS 16 NOTES: DUNS - Provides a unique nine digit identification number your institution. SAM – System for Award Management - Needed for Grants.gov registration & renewed each year - Begin process at Grants.gov – Federal grant submission portal - Register your institution & Authorized Organization Representative (AOR) - AOR is person who will submit/track application submission eRA Commons- Applicant organization needs to register Small Business applicants must be registered with SBA

MULTIPLE GUESS  CREDENTIAL (SR/KEY FORM)  APPLICATION FILING NAME  DUNS* (PERFORMANCE SITES FORM)  ORGANIZATION (SR/KEY FORM) FIELDS  GRANTS.GOV TRACKING NUMBER  BIOGRAPHICAL SKETCH FOR SR/KEY OTHER THAN PD/PI 17

MULTIPLE GUESS CREDENTIAL (SR/KEY FORM)  APPLICATION FILING NAME DUNS* (PERFORMANCE SITES FORM) ORGANIZATION (SR/KEY FORM) FIELDS  GRANTS.GOV TRACKING NUMBER BIOGRAPHICAL SKETCH FOR SR/KEY OTHER THAN PD/PI NOTES: Need Credential to place application processing status; Organization to determine review conflicts; DUNS* required on Project/Performance Site Location for federal reporting; and Sr/Key biosketches for application evaluation. 18

MULTIPLE GUESS  OFFICE OF SPONSORED RESEARCH  BUSINESS OFFICIAL  ACCOUNT ADMINISTRATOR  ERA HELP DESK 19

MULTIPLE GUESS OFFICE OF SPONSORED RESEARCH  BUSINESS OFFICIAL ACCOUNT ADMINISTRATOR  ERA HELP DESK NOTES: 20

MULTIPLE GUESS  GENERAL GRANT INFORMATION  STATUS HISTORY  APPLICATION INFORMATION  REFERENCE LETTER TRACKING  RELEVANT DOCUMENTS  IC ASSIGNMENT  STUDY SECTION ASSIGNMENT  NIH STAFF CONTACTS 21

MULTIPLE GUESS GENERAL GRANT INFORMATION STATUS HISTORY APPLICATION INFORMATION REFERENCE LETTER TRACKING RELEVANT DOCUMENTS IC ASSIGNMENT STUDY SECTION ASSIGNMENT NIH STAFF CONTACTS 22 NOTES:

TRUE OR FALSE  TRUE  FALSE 23

TRUE OR FALSE TRUE  FALSE 24 NOTES: Changes in xTrain: BO and SO roles can search for appointments and terminations by a Trainee’s name. From the xTrain main menu: Select the Search for WIP Appointments and Terminations tab to open the screen.

TRUE OR FALSE  TRUE  FALSE 25

TRUE OR FALSE TRUE  FALSE 26 NOTES: The following content is NOT allowed anywhere in a New Application or associated documents: Introduction page(s) to respond to critiques from a previous review Mention of previous overall or criterion scores or percentile Mention of comments made by previous reviewers Responses to a prior review Mention of how the application or project has been modified since its last submission Marks in the application to indicate where the application has been modified since its last submission Progress Report Progress Report Publication List

MULTIPLE GUESS  COMPLETE RPPR INFO (DELEGATE PROGRESS REPORT)  UPDATE PERSONAL PROFILE (DELEGATE PPF)  VIEW APPLICATION ERRORS/WARNINGS, ASSEMBLED APPLICATION (DELEGATE STATUS)  PERFORM ALL XTRAIN FUNCTIONS EXCEPT ABILITY TO SUBMIT APPOINTMENTS (DELEGATE XTRAIN)  SUBMIT CLOSEOUT REPORTS (DELEGATE SUBMIT) 27

MULTIPLE GUESS COMPLETE RPPR INFO (DELEGATE PROGRESS REPORT) UPDATE PERSONAL PROFILE (DELEGATE PPF) VIEW APPLICATION ERRORS/WARNINGS, ASSEMBLED APPLICATION (DELEGATE STATUS) PERFORM ALL XTRAIN FUNCTIONS EXCEPT ABILITY TO SUBMIT APPOINTMENTS (DELEGATE XTRAIN)  SUBMIT CLOSEOUT REPORTS (DELEGATE SUBMIT) 28 NOTES:

SINGLE GUESS  NO TIME, IT IS FORWARDED IMMEDIATELY UPON SUBMISSION.  TWO DAYS, INCLUDING WEEKENDS AND HOLIDAYS.  TWO BUSINESS DAYS, EXCLUDING WEEKENDS AND HOLIDAYS.  FIVE DAYS (ONE BUSINESS WEEK) 29

SINGLE GUESS  NO TIME, IT IS FORWARDED IMMEDIATELY UPON SUBMISSION.  TWO DAYS, INCLUDING WEEKENDS AND HOLIDAYS. TWO BUSINESS DAYS, EXCLUDING WEEKENDS AND HOLIDAYS.  FIVE DAYS (ONE BUSINESS WEEK) NOTES: - Referred to as application viewing window. - Begins the day after error-free application is processed. - Any changed/corrected submissions due before the submission deadline. 30

TRUE OR FALSE  TRUE  FALSE 31

TRUE OR FALSE  TRUE FALSE 32 NOTES: Every organization should have multiple Signing Official (SO) and Authorized Organization Rep. (AOR) accounts. Certain tasks can only be performed by users with these roles – need back-up.

TRUE OR FALSE  TRUE  FALSE 33

TRUE OR FALSE TRUE  FALSE 34 NOTES: Reference Letters are submitted via the Commons home page. The link provides a form for the referee to complete. The referee must provide the PI's Commons User ID, the PI's last name, and the FOA #.

SINGLE GUESS .DOC .DOCX .TXT .PDF 35

SINGLE GUESS .DOC .DOCX .TXT.PDF NOTES: - Reminder: use simple PDF format without security features. - PDF Guidelines: pdf_guidelines.htm 36

SINGLE GUESS  ONE FOR EACH INSTITUTION/ORGANIZATION THEY DO RESEARCH FOR.  ONE FOR THEIR ENTIRE CAREER. 37

SINGLE GUESS  ONE FOR EACH INSTITUTION/ORGANIZATION THEY DO RESEARCH FOR. ONE FOR THEIR ENTIRE CAREER. NOTES: - PIs should only have one eRA Commons account - As they change institutions, affiliation status should be updated. 38

SINGLE GUESS  JUST IN TIME (JIT)  AGENCY REQUESTED PRAM  PUBLIC ACCESS PRAM 39

SINGLE GUESS JUST IN TIME (JIT)  AGENCY REQUESTED PRAM  PUBLIC ACCESS PRAM NOTES: - Only submit JIT if asked to by NIH. - Not an indication that a grant application will be funded. - This feature becomes available for applications that fall within a certain percentile or priority score range - Applicants should not submit any JIT information until specifically requested by the agency. - These requests can be eRA-system generated s or contacts directly from the specific awarding agency via and/or phone. 40

MULTIPLE GUESS  HRQ  DOD  SAMHSA  CDC  DHS  FDA 41

MULTIPLE GUESS HRQ  DOD SAMHSA CDC  DHS FDA NOTES: 42

SINGLE GUESS  XTRAIN  INCLUSION MANAGEMENT SYSTEM (IMS)  INTERNET ASSISTED REVIEW (IAR) 43

SINGLE GUESS XTRAIN  INCLUSION MANAGEMENT SYSTEM (IMS)  INTERNET ASSISTED REVIEW (IAR) NOTES: - The BO has signature or other authority related to administering Training grants 44

TRUE OR FALSE  TRUE  FALSE 45

TRUE OR FALSE  TRUE FALSE 46 NOTES: The IPF maintains important information about an institution: Key contact information. Assurances and Certifications. List of Signing Officials affiliated with the institution It is critical only those staff members with the appropriate authority edit the profile.

TRUE OR FALSE  TRUE  FALSE 47

TRUE OR FALSE TRUE  FALSE 48 NOTES: The PPF continues to be updated and refined. Check status of reference letters. Review information now includes status of Continuous Submission Eligibility. Provides links to your publications and My NCBI.

HELP DESKS ON-LINE RESOURCES &WEB SITES 49

eRA Commons Help Desk Grants.gov Contact Center Web: pport/index.html pport/index.html Phone: Hours : Mon-Fri, 7a.m. to 8 p.m. ET Toll-free: Hours : 24x7 (Except Federal Holidays) Help Resources: eb/grants/support.html eb/grants/support.html 50

eRA Commons: Electronic Research Administration: Applying Electronically: NIH About Grants:

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