GST – Roles and responsibilities First Line Defence Second line DefenceThird Line defence Expense Claims Faculty & Division Data entry and Approval GST code, GST amount, agrees to Tax Invoice Valid Tax Invoice Suitable GL account Scanned attachments Faculty and Division Data entry and Approval GST code, GST amount, agrees to Tax Invoice Valid Tax Invoice Suitable GL Account Scanned Attachments Credit Card reconciliation Finance Faculty&Division Monitoring and Review Finance EMS – Business Purpose, Expense Type Sample Testing Internal Audit Review Process Audit rating/ recommendations Finance Faculty&Division Monitoring and Review Finance Reporting on spend EMS – Business Purpose, Expense Type Sample Testing Internal Audit Review Process Audit rating/ recommendations Purchase Orders/ AP vouchers/PR1s Faculty and Division Data entry GST code, GST amount Suitable GL Account Identify where need to consult with Tax on GST treatment Finance - AP ABN -Registered for GST Valid Tax Invoice GST code, GST amount Require Statement by Supplier form Identify where need to consult with Tax on GST Finance – Tax Sample Testing Internal Audit Review Process Audit rating/ recommendations

GST – Roles and responsibilities First Line Defence Second line DefenceThird Line defence Billings Faculty & Division Data entry GST treatment on RFTI GST free – document reason Identify where need to escalate to Tax on GST Faculty and Division Data entry RFCN – Same GST treatment as original Tax Invoice Credit Notes Finance - AR Raise Tax Invoice as per RFTI form Send to Customer/F&D Identify where need to refer to Tax Finance – Tax Sample Testing Internal Audit Review Process Audit rating/ recommendations Finance - AR Raise Credit Note as per RFCN form Same GST treatment as original Tax Invoice Identify where need to refer to Tax Finance - Tax Sample Testing Internal Audit Review Process Audit rating/ recommendations One Stop/Cashier Payments Faculty and Division Data entry Sufficient details on L20s Advise Finance Operations of expected receipts to Bank Account Suitable GL Account Finance - AR Entered as per L20s Unidentified Receipts – follow up with Payer, to determine what receipt for, GST treatment Finance – Tax Sample Testing Internal Audit Review Process Audit rating/ recommendations

GST – Roles and responsibilities First Line Defence Second line DefenceThird Line defence Petty Cash Faculty & Division Data entry GST code, GST amount, agrees to Tax Invoice Valid Tax Invoice Suitable GL account Faculty and Division Set up of GST treatment Web Pays Finance - AP Review GST code, GST amount Valid Tax Invoice Review GL account Internal Audit Review Process Audit rating/ recommendations Finance - Tax Sample Testing Internal Audit Review Process Audit rating/ recommendations

GST – Roles and responsibilities First Line Defence Second line DefenceThird Line defence BAS Preparation Faculty & Division Data entry Refer R&R for Expense claims, Credit Cards, PO,AP vouchers, PR1s, Billings, Credit Notes, OneStop, Petty Cash, Web Pays Finance - FBS Include BAS reports and queries in month end batch schedule Update and test BAS reports and queries for system changes and upgrades Advise Tax of issues impacting BAS process and reports Finance – Tax Prepare, review and lodge BAS Reconcile to GL Advise Treasury of refund Sample Testing Review High risk areas Respond to ATO queries Advise FBS on system issues Internal Audit Review GST Process Audit rating/ recommendations ATO Monitoring of Returns ATO queries Risk Quadrant

GST – Roles and responsibilities First Line Defence Second line DefenceThird Line defence Systems and Processes Finance - Tax Advise FBS of updates to EMS Inform FBS of system issues impacting BAS reports and processes for data extraction Inform FBS of control weaknesses identified UAT sign off for system changes impacting Tax or BAS reports Finance - FBS Make changes to EMS configuration as requested and approved Work with CF, IT and external parties to resolve system issues Work with CF, IT and external parties on business process improvements Work with CF, IT and external parties on design, testing and implementation of controls due to weaknesses identified Internal Audit Review GST Process Audit rating/ recommendations Training and Advice Faculties and Divisions Only trained staff enter transactions Retention of data entry knowledge – complex or high risk transactions Finance - Tax Provide adequate GST training Provide GST advice to Faculties and Divisions Relevant GST information on Finance website Update EMS - due to tax changes, or to assist users Internal Audit Review Process Audit rating/ recommendations