Speaker / Presentation Guidelines For SW Test Workshop Author Details Affiliation Company Logo

Overview Key Dates and Scheduling Podium Presentation Information Style / Format Guidelines Podium Presentation Anatomy Making the Presentation at SW Test 2014 Summary 2 Author

Key Dates / Scheduling May 29, 2015 –Submit FINAL podium presentation in MS-PPT format for screen projection –Presentations must be submitted in MS PowerPoint 2013 / 365 –Submit via June 7, 2015 –Start of Workshop in San Diego, CA –No hardcopy will be provided in 2014 and color PDFs will be online –All presentations for each day of workshop will be available for download –Ranch Bernardo Inn June 10, 2015 –End of Workshop in San Diego, CA. 3 Author

Presenter Information Papers previously copyrighted or with copyright restrictions cannot be presented –SW Test does not officially seek a copyright ownership / transfer from authors –Please do not include any “copyright” or “confidential” protection statements on your presentation Authors agree in submitting their work that the presentation is original work and … –Will be in the public domain after the Workshop –May be referenced in the work of others –Will be assembled / distributed in the SW Test Proceedings –Available for download by anyone from the SW Test website 4 Author

Style / Format Guidelines Presentations must be in English Microsoft PowerPoint 2013 / 365 format is strongly recommended. “Official” Slide Master Templates available in this file. Committee reserves the right to reject a presentation that does not follow the podium guidelines. 5 Author PLEASE try to keep the file size under 15 MB

Style / Format Guidelines If you choose, or if required by your organization, you can use your own Slide Master Template. The following MUST be included: –Title page from the SW Test template –Have a dark background and appropriately colored text –Meet the style guidelines outlined in the SW Test-2015 template. Computer Projection will be used at SW Test –DO NOT USE random Slide Transitions and DO NOT USE Sound Effects Each day’s presentation files will be made available for download by attendees. 6 Author

Slide page layout must be “Landscape” Title Page MUST include the following: –Presentation title –Presenter and/or co-author name(s) –Company name and/or logo (use a reduced size JPEG version of the company logo … do not use a BMP version) –Use the “compress images” tool in PPT to reduce image sizes DO NOT INCLUDE the company logo on each page Please use the following file naming format for your presentation: –Session##_Paper in Session##_(Last Name)_Revision Date –Example: S09_01_Broz_ Style / Format Guidelines 7 Author

Style / Format Guidelines Animation effects used for emphasis and presentation flow are acceptable; however, NO sound effects are allowed Short MPEG, WVM, and AVI movies are acceptable … –Keep the video file to a manageable size and provide the CODECs Use sans-serif fonts and minimum font size of 18 points Avoid embedding images that use excessive resources, e.g. ALWAYS substitute JPEGs for BMPs and TIFFs 8 Author

SW Test Podium Presentation Flow Organize the presentation with a fairly simple outline –Introduction / Background –Objectives / Goals –Methods / Materials / Procedures –Results / Relevant Findings / Key Data –Discussion of Results / Strengths / Weaknesses, etc. –Summary / Conclusion –Follow-On Work 9 Author

Presentation Timing Timing and Pace –30 minutes for each presentation 25 minutes for the talk 5 minutes or so for questions or discussion –Tailor the overall pace, charts, and illustrations to permit the audience to follow and understand –Avoid long sentences, jargon, new terms, formulae, tables, etc. Rehearsing –Reduce presentation anxiety by practicing with co-workers –Become certain of the time it takes to deliver the presentation –We will stop your presentation if you run over your allotted time –Explore possible questions with your rehearsal audience 10 Author

Session Chair Session Chairs will be assigned to help authors with their preparation for the workshop Session chair can review presentations and provide suggestions prior to final submission –General feedback / suggestions –Format changes to meet SW Test guidelines –Overall content to reduce the “sales” factor Session Chair will preside over the session and will introduce each author –Authors should provide a brief biography –Authors should provide a few “canned” questions 11 Author

At The Workshop / Facilities Large conference room with an audience of at least 300 attendees Computer Projection / Large Screen –A slide switching device and laser pointer will be provided Microphones –Lavaliere microphone clipped to presenter’s shirt or collar –Floor microphones for audience questions Podium and monitor for personal viewing –Speaking from the floor will encourage a workshop “feel” 12 Author

Awards The best presentations at SW Test are recognized with Awards from the Program Committee –Best Technical Presentation –Best Data Presentation –Most Inspirational Presentation –Best Presentation, Tutorial in Nature –“Worst Disguised Sales Pitch” 13 Author

Wrap - Up Each author has an important topic to present at SW Test and the steering committee appreciates all the submissions that are made each year The audience will appreciate all of the hard work needed in the preparation of a podium presentation Thank you for your interest and support of the SW Test Workshop 14 Author

√ GUIDELINES CHECKLIST Microsoft PowerPoint 2013 / 365 Follow Filename Convention Session##_Paper in Session##_(Last Name)_Revision Date Example: S09_01_Broz_ Use Landscape Orientation Use one of the PPT Template(s) provided Other Templates MUST HAVE Dark Background; Light Lettering Appropriate Font Size Setup For On-Screen Show Final Check List 15 Author

√ GUIDELINES CHECKLIST Appropriate Animations / AVOID “Busy” Slide Transitions Company Affiliation, Company Logo & SW Test Logo on Title Slide ONLY Avoid a “Sales Pitch”; focus on the technical aspects Confirm Readability and Quality of Graphs / Illustrations Information MUST BE Non-Proprietary / No Copyright Make sure that your company’s Legal department has approved your presentation! Final Check List 16 Author

Thanks for your Support ! Contact the SW Test Team with any questions … Jerry Broz, Ph.D. General Chair SW Test Workshop (303) E: Rey Rincon Technical Program Chair SW Test Workshop (214) E: Maddie Harwood Finance Chair CEM, Inc. (540) E: Maddie Harwood EXPO / Registration Coordinator CEM, Inc. (540) E: 17 Author