Clarity Educational Community Financial Management Overview Presented by: David Wachsmann & Jen Scarlato Prepared: 4/10/2015

2 Clarity Educational Community Agenda Overview of Financial Components Value of Financial Management Challenges Rego Keys to Success Questions

3 Clarity Educational Community Major Financial Management Components Field Architecture, Entities, Departments, Locations Calculating Rates with the Rate Matrix Financial Plans – Benefit, Cost, Budget Portfolio Financial Analysis Financial Integrations

4 Clarity Educational Community Financial Planning Cycles Ideas Projects Portfolios

5 Clarity Educational Community Architecture of Financial Fields By Object Resource Department Location Role Resource Class Transaction Class Input Type Code Investment Department Location WIP Class Investment Class Charge Code Cost Type Assignment Role Task Charge Code Cost Type Team Role Timesheet Entry Role Charge Code Input Type Code Cost Plan (grouping) Role Charge Code Transaction Class By Field –Work-based– –Resource-based– –Resource/Work-based– WIP Class Investment Charge Code Investment Task Timesheet Entry Cost Plan Grouping Investment Class Investment Cost Type Investment Task Input Type Code Resource Timesheet Entry Resource Class Resource Transaction Class Resource Cost Plan Grouping Department Investment Resource Location Investment Resource Role Resource Team Assignment Timesheet Entry Cost Plan Grouping

6 Clarity Educational Community Define a Rate Matrix

7 Clarity Educational Community Leverage Financial Plans FINANCIAL MANAGEMENT FUNCTIONS Cost PlanAggregated Reporting of Financial Cost Attributes Time Scaled Estimates Available to Project Manager Benefit PlanReporting of Benefits Available to Project Manager/BA Budget PlanAn Approved Cost Plan “Financial Baseline”

8 Clarity Educational Community Leverage Financial Plans

9 Clarity Educational Community Portfolio Financial Analysis Portfolios allow investments to be grouped together based on specific business rules or commonalities Financial constraints can be set on a portfolio, which indicate what the targeted planned costs are for the enterprise to execute the investments that are contained within it

10 Clarity Educational Community Portfolio Financial Analysis Investments can be measured against the portfolio’s targeted costs. The Planned Capital and Planned Operating costs within the waterline view are derived directly from the cost plans on an investment. This allows the investments within the portfolio to be balanced and prioritized with visibility into the cost to deliver the investments.

11 Clarity Educational Community Integration The primary data that is typically integrated into or out of CA PPM include: – Labor in Hours – Labor in Dollars – Non-Labor Costs in Dollars However…prior to building integration it is important to have a solid process defined around financial processing and reporting CA PPM External Systems

12 Clarity Educational Community Value of Financial Management The more functions brought into CA PPM, the more value from the Tool – Avoid Multiple Sources for Project Data Financial Reporting has “Gravitas:” – We were 200 hours under estimate vs. We were 25,000 under estimate Full Financial Forecasting allows for strategic Planning Optimizing Financial Performance matures project management practices Financial Evaluation helps determine to Kill projects…an important / necessary oversight function

13 Clarity Educational Community Challenges – Open Mic Have you implemented financials within CA PPM? What Goals did you intend to Achieve? What issues did you have in implementation or use?

14 Clarity Educational Community Challenges How do you deal with having different rates for the same role when a role can only have one rate? If you need to re-configure financial settings, how do you do this? How do you keep CA PPM and the financial system in sync? Do you even try? How do you deal with contractor rates? A rate for every contractor? How do you get PMs to keep forecasted costs current?

15 Clarity Educational Community Keys to Success CA PPM is not the General Ledger Start Simple – Release and Optimize Involve Finance in in Financial Setup Decisions Design CA PPM Financial Configuration to Reproduce existing Reports in Other Formats Spend Time on Full Financial Architecture / Build Proof of Concept in NON-PROD Environment One of the most powerful internal functions in CA PPM is the integration of Scheduling and Financial Data

16 Clarity Educational Community Questions Phone Website We hope that you found this session informative and worthwhile. Our primary goal was to increase your understanding of the topic and CA PPM in general. There were many concepts covered during the session, if you would like to contact any presenter with questions, please reach out to us. Thank you for attending regoUniversity 2015!