1 ROADS Services Training Group LOCAL AUTHORITY ROADS CONFERENCE 2014 Reforms, Challenges and Safety Treacys West County Hotel, Ennis, May 2014.

Reforms, Challenges and Safety Local Government Now: Leaner, Smarter, More Efficient David O’Connor Senior Responsible Officer Local Government Efficiency Review Programme Management Office

The Context… Change or be changed Local Government Efficiency Review 2011 National Recovery Plan Croke Park Agreement 2008 Bank Guarantee 2008 Economic Contraction 2013 Haddington Road Agreement 2014 Action Plan for Public Service Reform Putting People First 2009 Special Group on Public Service Numbers

The Sector’s Response… The sector was determined to respond to the change agenda by: Introducing greater flexibility in work practices Maintaining and improving services to the public, businesses and staff Focusing on collaboration and innovation Prioritising Shared Services, ICT becomes an enabler and Smarter Procurement will deliver further significant savings 4

Leaner, Smarter, More Efficient … 5  CCMA resolved to drive change from within  PMO was “invented” in late 2011 and began work in January 2012  The PMO, acting for the sector, will facilitate a partnership approach to change  LGER identified 30 services to be assessed by the PMO

LGER PMO MyPay Legal Services Social Media eInvoic ing HAPRMO Waste Fac. Lic. LGSPS

 The PMO began by establishing the real levels of savings achieved, and used Project Management principles to establish standard procedures for all initiatives. Project Initiation Documents (PIDs) Business Case Templates, including Peer Review processes  Business cases are evaluated with a focus on high value/high return projects with the potential to deliver significant savings and efficiencies  Each approved business case is implemented in four stages: Design Build & Test Implement & Roll In Optimise 7 Project Management …

MyPay (Shared Payroll & Superannuation) Road Management Office Procurement Building Control (BCMS) Housing Assistance Programme (HAP) Treasury Management External Service Delivery 8 Deliverable Projects for the PMO in 2014 :

Road Management Office Shared Service Centre Noeleen McHugh LGER PMO 9

Road Management Office  RMO will initially consist of 3 component units: Pavement Management Unit Roadwords and Licensing Unit Software and Technology Unit (LGMA) 10

Pavement Management Unit Establish a Pavement Management Support Unit Provide a centre of excellence for Pavement Management for local authorities Standardise the implementation of PMS Provide a central procurement facility for surveys such as mechanical pavement surveys Co-ordinate and support training in conjunction with LANSTG as required Agree a funding model with participating authorities 11

 Establish a Roadworks and Utility Licensing Unit.  Manage an annual registration process for utilities and large contractors to be managed by the Roadworks and Licensing Unit (RLU).  Develop, with the Department of Transport, Tourism and Sport and other stakeholders, a sectoral protocol accompanied by a nationally agreed uniform fee and charging structure.  Adopt a multi-agency approach that includes the LGMA and other stakeholders.  Co-ordinate work, timelines and outputs.  Support and co-ordinate local authority engagement with utilities.  Co-ordinate Telecommunications sector road openings on National Roads with the National Roads Authority.  Develop and implement a centralised process for Abnormal Load Permits and other road related permits i.e. skips, hoardings etc. Roadworks and Licensing Unit ( RLU ) – Short Term 12

 Registration of smaller scale applicants to be centralised.  Standardise applications.  Manage finance and bonds centrally.  Administer all road opening applications.  Develop and manage ePayments online payments module with automated receipting.  Agree Service Level Agreements between the lead authority and each participating authority. Roadworks and Licensing Unit ( RLU ) – Medium Term 13

Our track record delivering ICT services on a shared Software and Technology Unit Manage the MapRoad software system. Provide software support and training. Ongoing development of software to ensure technologies are kept up-to-date. Development of software for additional functions. Centralised hosting of the PMS system Assist with the development of system modifications/enhancements, including reporting capabilities at an early date. 14

Our track record delivering ICT services on a shared Overall & Other Functions Overall Functions Co-Ordination of Training Tracking and support local authorities in Road Management implementation Reporting Assistance Quality Control Co-Ordinate with and support DTTAS Other functions As the RMO develops and ‘beds down’ consideration should be given to – Developing the MapRoad system to accommodate other road management responsibilities, e.g. Public lighting, speed limit locations, signs and lines, temporary road closures, bridge infrastructure, etc. Priorities for Phase 2 are Bridge Infrastructure, Traffic Safety (incl. signing and lining) and Public Liability Claims 15