Information sessions: N ew grant agreements November 2014

Acknowledgement of Country We acknowledge the traditional owners on whose land we meet today. We pay our respects to their elders past and present. 2

What will be covered in this session Changes to grant agreements Content in the streamlined grant agreement Reporting requirements ( the DSS Data Exchange) Supplementary conditions 3

What will not be covered today Outcomes of the recent selections processes Matters other than content in grant agreements 4

Why we are making changes The ‘new way of working for grants’ new grant programmes longer term grant agreements where appropriate a move towards a single grant agreement a new and streamlined approach to programme performance reporting simplified financial acquittal reporting 5

Agreement types 1.Streamlined – majority of grants 2.Comprehensive – complex grants 3.Letter of Offer – small, one-off grants 4.Memorandum of Understanding 6

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Streamlined agreements 8

General grant conditions Terms and conditions or header agreement Plain English Significant reduction in number and complexity Updated to align with relevant legislation 9

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Input for each Activity 11

Data reporting DSS Data Exchange: Client level data Six monthly reporting periods Partnership approach (optional) Performance Indicators 12

Financial Acquittal Reporting Reduced and simplified The type of acquittal will depend on the Activity being delivered. 13

Service Stocktake Report Covers compliance, operational and financial reporting requirements Submitted using a short template Will include financial declarations if applicable 14

Supplementary Conditions Additional requirements Included where appropriate Examples include: –Equipment and assets –Relevant qualifications or skills –SACS supplementation 15

Social and Community Services (SACS) SACS Supplementation will be included in new agreements for eligible organisations funded for in-scope programmes. The methodology for calculating SACS supplementation will remain the same. Organisations will still only have to provide a declaration that the supplementation was spent for that purpose. 16

Summary 17 New grant agreements implement the Australian Government’s commitments All future DSS grant agreements will reflect this approach.

Short Break Next topic: The DSS Data Exchange 18

A new way of working for grants The DSS Data Exchange

Principles underpinning the DSS Data Exchange: 1.Reduce red tape 2.Shift the focus of reporting from outputs to outcomes 3.Work collaboratively with civil society organisations to support innovation in service delivery

The DSS Data Exchange IT system Three simple ways to submit data: 1.System-to-system transfer 2.Bulk upload 3.Web-based portal 21

The DSS Data Exchange Framework First name Last name DOB Gender Postcode Indigenous status CALD Disability Client survey SCORE goals SCORE circumstances SCORE satisfaction SCORE community SCORE Post-assistance Specific purpose ABS AIHW Census Others Client needs and circumstances Reason for seeking assistance Referral source Referral made Household composition Household income Service delivery information (Activity, outlet delivered from, date of service) Language spoken at home Length of time in Australia Ethnicity/country of origin Migration visa category

23 DSS Purpose: Improving the lifetime wellbeing of people and families in Australia 1.Clients have improved circumstances 2. Clients achieve their goals/resolve their issues 3. Clients are satisfied with the responsiveness of services 4. Services are available to individuals and families Outcomes of DSS grants Did we achieve what we expected? How well is it being done? How much is being done? DSS Data Exchange Programme Logic

24 SCORE Goal SCORECircumstances SCORESatisfaction SCORE Community SCORE  Knowledge & access to information  Skills  Behaviours  Confidence to make their own decisions  Engagement with support services  Amelioration of impact of crisis  Physical health  Mental health & self-care  Personal & family safety  Age-appropriate development  Social networks & community participation  Family functioning  Financial resilience  Employment, education and training  Material wellbeing  Safe, affordable housing  The service listened to me and understood my issues  I am satisfied with the services I have received  I am better able to deal with issues that I sought help with  Group/Community knowledge, skills & behaviours  Organisations’ knowledge & practices  Community structures & networks DSS Purpose: Improving the lifetime wellbeing of people and families in Australia

Client Goal SCORE

Using SCORE Outcomes measurement is inherently challenging SCORE is designed to be flexible not prescriptive SCORE can be administered in 3 easy ways: 1.your staff members’ own assessment 2.a joint assessment (staff and client) 3.a client self assessment 26

Partnership approach The partnership approach is entirely voluntary Grant agreement clause: You agree to participate in the partnership approach, to provide some additional information (as outlined in the DSS Data Exchange Protocols) in exchange for the receipt of regular and relevant reports. 27

Reports 28

Timeframes Implemented as part of new grant agreements 12 month transition period: 1 July 2014 – 1 July 2015 Priority requirements available in web-based portal now Partnership approach available in web-based portal March 2015 Self-service reporting available July

More Information

Questions 31

For more information DSS grants website Subscribe to receive alerts when new information is made available 32 QuestionsMailbox DSS Data DSS Data Exchange