Additional Features in Microsoft PowerPoint Session Version 1.0 © 2011 Aptech Limited.

2Additional Features in Microsoft PowerPoint 2010 / Session 14 Objectives At the end of this session, students will be able to:  Explain methods to insert pictures, tables, charts, and screenshots  Explain the procedure of applying animations to slides  Explain the procedure of applying transitions to slides  Describe the methods to customize animations and transitions

Version 1.0 © 2011 Aptech Limited. 3 Introduction  Microsoft PowerPoint provides many features that help users to make the presentations more dynamic and interactive  Tables and charts can be inserted to make textual and numerical data more readable  Audio and video files can also be inserted to make their presentations more interactive Additional Features in Microsoft PowerPoint 2010 / Session 14

Version 1.0 © 2011 Aptech Limited.  Microsoft PowerPoint help users to insert various types of objects into the presentation slides such as:  Pictures  Tables  Charts  Shapes  Audio  Video  Animated transitions 4Additional Features in Microsoft PowerPoint 2010 / Session 14 Working with Objects

Version 1.0 © 2011 Aptech Limited.  Pictures - Emphasize certain information on the slides pictorially  To insert a picture into a slide, perform the following steps:  Open the required presentation  Click Picture from Images group of the Insert tab  Browse to the required location  Select the required picture  Click Insert 5 Inserting Pictures Insert Picture Dialog Box Additional Features in Microsoft PowerPoint 2010 / Session 14

Version 1.0 © 2011 Aptech Limited. 6 Inserting Clip Art Clip Art Pane  To insert a Clip Art image, perform the following steps:  Open the required presentation  Click Clip Art from the Images group of the Insert tab  Enter the search keyword  Click Go  Click the required image Additional Features in Microsoft PowerPoint 2010 / Session 14  Clip Art - A large collection of different types of readymade bitmap images

Version 1.0 © 2011 Aptech Limited. 7 Inserting a Screenshot Screenshot Sub-menu Additional Features in Microsoft PowerPoint 2010 / Session 14  To insert a screenshot, perform the following steps:  Open the required presentation  Click Screenshot from the Images group of the Insert tab  Select Screen Clipping  Hold and drag the mouse pointer over the required portion of the screen  Release the mouse pointer  The captured screenshot is inserted into the slide  Screenshot - Capture screenshots of portions of the screen and insert them in a slide

Version 1.0 © 2011 Aptech Limited. 8 Inserting a Photo Album [1-2] Photo Album Dialog Box Additional Features in Microsoft PowerPoint 2010 / Session 14  To insert a photo album, perform the following steps:  Open the required presentation  Click Photo Album from the Images group of the Insert tab  Select New Photo Album  Click File/Disk  Browse to the required location and select the required picture  Click Insert  Photo Album – Is a collection of selected images that is organized into an album

Version 1.0 © 2011 Aptech Limited. 9 Inserting a Photo Album [2-2] Photo Album in a Presentation Additional Features in Microsoft PowerPoint 2010 / Session 14  Click Create in the Photo Album dialog box  Save the presentation

Version 1.0 © 2011 Aptech Limited. 10 Inserting Tables Insert Table Dialog Box Additional Features in Microsoft PowerPoint 2010 / Session 14  To insert a table, perform the following steps:  Open the required presentation  Click Table from the Tables group of the Insert tab  Select Insert Table  Type the number of columns for the table  Type the number of rows for the table  Click OK  To enter text in a table, click the required cell  Tables - Displays textual/numerical data in an organized manner, thus making it easier to read

Version 1.0 © 2011 Aptech Limited. 11 Inserting Shapes Shapes Gallery Additional Features in Microsoft PowerPoint 2010 / Session 14  To insert a shape, perform the following steps:  Open the required presentation  Select the required slide  Click Shapes drop-down arrow from the Illustrations group of the Insert tab  Select the required shape  Click and drag the mouse pointer

Version 1.0 © 2011 Aptech Limited. 12 Inserting SmartArt Choose a SmartArt Graphic Additional Features in Microsoft PowerPoint 2010 / Session 14  To insert a SmartArt diagram, perform the following steps:  Open the required presentation  Click SmartArt from the Illustrations group of the Insert tab  Select the required category  Select the required SmartArt from the list  Click OK

Version 1.0 © 2011 Aptech Limited. 13 Inserting Charts [1-2] Insert Chart Dialog Box Additional Features in Microsoft PowerPoint 2010 / Session 14  To insert a chart, perform the following steps:  Open the required presentation  Click Chart from the Illustrations group of the Insert tab  Click Column > Column  Click OK  Charts - Display associations among numerical data value in a visual format, thus making it easier for analysis.

Version 1.0 © 2011 Aptech Limited. 14 Inserting Charts [2-2] A Sample Chart Additional Features in Microsoft PowerPoint 2010 / Session 14  Edit the chart data as required in the Microsoft Excel worksheet

Version 1.0 © 2011 Aptech Limited. 15 Inserting an Object Additional Features in Microsoft PowerPoint 2010 / Session 14  To insert an object in PowerPoint, perform the following steps:  Open the required presentation  Click Insert Object from the Text group of the Insert tab  Select the required type of object from the Object type list  Click OK  Browse to the required location of the object  Select the object  Click Open  Object - Can be a document, an image, a chart, an Excel sheet, or another PowerPoint presentation Insert Object Dialog Box

Version 1.0 © 2011 Aptech Limited. 16 Adding Audio Files [1-2] Additional Features in Microsoft PowerPoint 2010 / Session 14  Audio files can be used as the narration of the data that is displayed  Audio narrations are useful in the absence of a human presenter  PowerPoint 2010 supports the following audio formats: .aac .au .mp3 .mid or.midi .wav .wma

Version 1.0 © 2011 Aptech Limited. 17 Adding Audio Files [2-2] Audio Options Menu Additional Features in Microsoft PowerPoint 2010 / Session 14  To insert an audio file, perform the following steps:  Open the required presentation  Click the arrow in Audio from the Media group of the Insert tab  Select Audio from File  Browse to the required location  Select the required audio file  Click OK  PowerPoint inserts the audio file in the slide Insert Audio Dialog Box

Version 1.0 © 2011 Aptech Limited. 18 Adding Video Files [1-2] Additional Features in Microsoft PowerPoint 2010 / Session 14  Video files make the presentation more interesting  Users can insert a video file relevant to their content to support the presentation  PowerPoint 2010 supports the following video formats: .swf .asf .avi .mpg or.mpeg .wmv

Version 1.0 © 2011 Aptech Limited. 19 Adding Video Files [2-2] Video Options Menu Additional Features in Microsoft PowerPoint 2010 / Session 14  To insert a video file, perform the following steps:  Open the required presentation  Click the arrow in Video from the Media group of the Insert tab  Select Video from File  Browse to the required location  Select the required video file  Click OK  PowerPoint adds the video to the slide Insert Video Dialog Box

Version 1.0 © 2011 Aptech Limited. 20 Working with Animations Additional Features in Microsoft PowerPoint 2010 / Session 14  Are effects applied by users to a text or an image to enhance the presentation  Are available in different categories  Are used to make presentation effective with duration, start time and stop time

Version 1.0 © 2011 Aptech Limited. 21 Applying an Animation Animation Gallery Additional Features in Microsoft PowerPoint 2010 / Session 14  To apply an animation, perform the following steps:  Select the required slide from the presentation  Select the text/image to apply an animation  Click the Animations tab  Click drop-down arrow to view all the animations  Select the required animation

Version 1.0 © 2011 Aptech Limited. 22 Customizing an Animation Effect Options for Animations Additional Features in Microsoft PowerPoint 2010 / Session 14  To customize an animation, perform the following steps:  Select the text/image that contains the animation effect  Click the Animation tab  Click Effect Options from the Animations tab  Select the required effect  From the Timing group, change the options for Start, Duration, and Delay of the animation  Is adding effects and modifying the timing of the animation Timing Group in Animation Tab

Version 1.0 © 2011 Aptech Limited. 23 Working with Transitions Additional Features in Microsoft PowerPoint 2010 / Session 14  Are effects that are applicable to slides rather than individual images/text  Are used to make the presentation more appealing  Offers list of sounds along with the slide transition effects, if required

Version 1.0 © 2011 Aptech Limited. 24 Applying a Transition Transitions Gallery Additional Features in Microsoft PowerPoint 2010 / Session 14  To apply a transition to a slide, perform the following steps:  Select the required slide from the presentation  Click the Transitions tab  Click drop-down arrow to view all the transitions available in the gallery  Select the required transition

Version 1.0 © 2011 Aptech Limited.  To customize a transition, perform the following steps:  Select the required slide that contains transition  Click the Transition tab  Click Effect Options from the Transitions tab  Select the required effect  Change the Sound and Duration options from the Timing group of the Transitions tab 25Additional Features in Microsoft PowerPoint 2010 / Session 14 Customizing a Transition Effect Options for Transitions Timing Options for a Transition

Version 1.0 © 2011 Aptech Limited. 26  Microsoft PowerPoint provides features to help users make the presentations more dynamic and interactive.  PowerPoint allows a user to insert graphics to make it more visually appealing.  PowerPoint enables the users to insert tables in the slides to display text in a structured or organized format.  An object in PowerPoint can be a document, an image, a chart, an Excel spreadsheet, or a PowerPoint presentation.  Users can insert an audio clip or a video file to support the presentation.  Animations are effects that are applied to a text or image to enhance the presentation.  Transition adds effect to the slide and offers a list of sounds that can be used, if required. Summary Additional Features in Microsoft PowerPoint 2010 / Session 14