Reusing a Presentation with Multimedia PowerPoint 2007 Chapter 5 Reusing a Presentation with Multimedia

Objectives Recolor photographs Resize pictures Apply a shape to a picture Change a bullet character to a picture Change a bullet character to a symbol Format a bullet size Microsoft Office 2007: Comprehensive Concepts and Techniques

Objectives Format a bullet color Add a movie file and clip Add a sound clip Create columns in a text box Rehearse timings Set slide show timings manually Microsoft Office 2007: Comprehensive Concepts and Techniques

Plan Ahead Use multimedia selectively Coordinate your verbal message with the PowerPoint slides Evaluate your presentation Microsoft Office 2007: Comprehensive Concepts and Techniques

Starting PowerPoint and apply a Document Theme Start PowerPoint and then open the presentation, Energy Efficiency, from the Data Files for Students Maximize the PowerPoint window, if necessary Apply the Trek document theme Apply the Metro color scheme Microsoft Office 2007: Comprehensive Concepts and Techniques

Re-coloring a Photograph Select the Slide 1 electric meter photograph. Click format on the Ribbon under Picture Tools to display the Format tab Click the Recolor button in the Adjust group to display the Recolor gallery Point to Accent color 3 Dark in the Dark Variations area to display a live preview of this color Click Accent color 3 Dark to change the color of the electric meter photograph Microsoft Office 2007: Comprehensive Concepts and Techniques

Re-coloring a Photograph Microsoft Office 2007: Comprehensive Concepts and Techniques

Setting a Transparent Color in a Photograph Display Slide 3 and then select the power lines photograph Click the Recolor button in the Adjust group on the Format tab to display the Recolor gallery Click Set Transparent Color in the Recolor gallery to display a pen mouse pointer in the document window Position the pen mouse pointer in the black area at the bottom of the photograph where you want to make the color transparent Click the black area to delete the black lines from the photograph and allow the Trek background to show through the photograph Microsoft Office 2007: Comprehensive Concepts and Techniques

Setting a Transparent Color in a Photograph Microsoft Office 2007: Comprehensive Concepts and Techniques

Resizing a Picture With the power lines photograph selected and the Format tab displayed, click and hold down the mouse button on the Shape Height box up arrow in the Size group until 6" is displayed Drag the photograph to the location Display Slide 1 and then select the electric meter photograph Click the Format tab displayed, click and hold down the mouse button on the Shape Height box up arrow in the Size group until 4 “ is displayed Microsoft Office 2007: Comprehensive Concepts and Techniques

Resizing a Picture Microsoft Office 2007: Comprehensive Concepts and Techniques

Applying a Shape to a Picture With the electric meter photograph selected on Slide 1 and the Format tab displayed, click the Picture Shape button in the Picture Styles group to display the Picture Shape gallery Click the Sun shape in the Basic Shapes area (row 3, column 8) to apply this shape to the electric meter photograph Display Slide 3 and then select the power lines photograph Click the Picture Shape button in the Picture Styles group to display the Picture Shape gallery Click the Curved Right Arrow shape in the Block Arrows area (row 2, column 1) to apply this shape to the power lines photograph Microsoft Office 2007: Comprehensive Concepts and Techniques

Applying a Shape to a Picture Microsoft Office 2007: Comprehensive Concepts and Techniques

Saving the Presentation With a USB flash drive connected to one of the computer’s USB ports, display the Save As dialog box and type Energy Savings in the File name text box to change the file name. Click Computer in the Favorite Links section, and then double-click your USB flash drive in the list of available drives 3 Save the document with the file name, Energy Savings Microsoft Office 2007: Comprehensive Concepts and Techniques

Changing a Bullet Character to a Picture Click Home on the Ribbon, display Slide 2, and then click the first paragraph Click the Bullets arrow in the Paragraph group to display the Bullets gallery Click Bullets and Numbering to display the Bullets and Numbering dialog box Click the Picture button in the Bullets and Numbering dialog box to display the Picture Bullet dialog box With your USB flash drive connected to one of the computer’s USB ports, click the Import button in the Picture Bullet dialog box to display the Add Clips to Organizer dialog box Microsoft Office 2007: Comprehensive Concepts and Techniques

Changing a Bullet Character to a Picture If the Folders list is displayed below the Folders button, click the Folders button to collapse the Folders list Click the Previous Locations arrow on the Address bar and then click Computer in the Favorite Links section. Double-click UDISK 2.0 (E:) to select the USB flash drive, Drive E in this case, as the device that contains the picture If necessary, scroll down and then click White Light Bulb to select the file Click the Add button in the Add Clips to Organizer dialog box to import the clip to the Microsoft Clip Organizer Click the OK button in the Picture Bullet dialog box to insert the White Light Bulb picture as the first paragraph bullet character Microsoft Office 2007: Comprehensive Concepts and Techniques

Changing a Bullet Character to a Picture Microsoft Office 2007: Comprehensive Concepts and Techniques

Changing a Second Bullet Character to a Picture Click the second first-level paragraph, which begins with the words Energy Star, click the Bullets arrow in the Paragraph group to display the Bullets gallery, and then click Bullets and Numbering to display the Bullets and Numbering dialog box. Click the Picture button in the Bullets and Numbering dialog box and then click the Import button in the Picture Bullet dialog box. Click Orange Light Bulb to select the file name and then click the Add button in the Add Clips to Organizer dialog box to import the clip to the Microsoft Clip Organizer. Click the OK button in the Picture Bullet dialog box to insert the Orange Light Bulb picture as the second first-level paragraph bullet character Microsoft Office 2007: Comprehensive Concepts and Techniques

Changing a Second Bullet Character to a Picture Microsoft Office 2007: Comprehensive Concepts and Techniques

Changing a Bullet Character to a Symbol Click the second-level Slide 2 paragraph, which begins with the words Almost all, click the Bullets arrow, and then click Bullets and Numbering Click the Customize button to display the Symbol dialog box. Click the Font box arrow in the Symbol dialog box to display the font list Click Webdings in the list and then scroll up to locate the lightning bolt symbol Click the lightning bolt symbol to select it Microsoft Office 2007: Comprehensive Concepts and Techniques

Changing a Bullet Character to a Symbol Click the OK button in the Symbol dialog box to display the Bullets and Numbering dialog box Click the OK button in the Bullets and Numbering dialog box to insert the lightning bolt character as the second-level paragraph bullet Microsoft Office 2007: Comprehensive Concepts and Techniques

Changing a Bullet Character to a Symbol Microsoft Office 2007: Comprehensive Concepts and Techniques

Formatting a Bullet Size Click the first paragraph on Slide 2, click the Bullets arrow, and then click Bullets and Numbering in the Bullets gallery to display the Bullets and Numbering dialog box Click and hold down the mouse button on the Size box up arrow until 150 is displayed Click the OK button to increase the White Light Bulb bullet size to 150 percent of its original size Microsoft Office 2007: Comprehensive Concepts and Techniques

Formatting a Bullet Size Microsoft Office 2007: Comprehensive Concepts and Techniques

Changing the Size of Other Bullet Characters Click the second first-level paragraph, which begins with the words Energy Star, click the Bullets arrow, and then click Bullets and Numbering in the Bullets gallery to display the Bullets and Numbering dialog box Click and hold down the mouse button on the Size box up arrow until 150 is displayed and then click the OK button Click the second-level paragraph, click the Bullets arrow, and then click Bullets and Numbering in the Bullets gallery. Click and hold down the mouse button on the Size box up arrow until 115 is displayed. Do not click the OK button Microsoft Office 2007: Comprehensive Concepts and Techniques

Changing the Size of Other Bullet Characters Microsoft Office 2007: Comprehensive Concepts and Techniques

Formatting a Bullet Color With the Bullets and Numbering dialog box displayed, click the Color arrow to display the color palette Click the color Red in the Standard Colors area to change the bullet color to Red Click the OK button to apply the color Red to the lightning bolt bullet Microsoft Office 2007: Comprehensive Concepts and Techniques

Formatting a Bullet Color Microsoft Office 2007: Comprehensive Concepts and Techniques

Creating Columns in a Text Box Display Slide 4 and then click the text box to select it With the Home tab displayed, click the Columns button in the Paragraph group to display the Columns menu Click Two Columns to create two columns of text Drag the bottom sizing handle up to the location Microsoft Office 2007: Comprehensive Concepts and Techniques

Creating Columns in a Text Box Microsoft Office 2007: Comprehensive Concepts and Techniques

Adjust Column Spacing With the text box selected, click the Columns button, and then click More Columns Click and hold down the mouse button on the Spacing box up arrow in the Columns dialog box until 0.3" is displayed Click the OK button to increase the spacing between the columns Microsoft Office 2007: Comprehensive Concepts and Techniques

Adjust Column Spacing Microsoft Office 2007: Comprehensive Concepts and Techniques

Formatting the Text Box With the text box selected and the Home tab displayed, click the Quick Styles button in the Drawing group to display the Quick Styles gallery Click Subtle Effect – Accent 6 (row 4 , column 7). Click the Increase Font Size button in the Font group t w o times to increase the font size to 24 Microsoft Office 2007: Comprehensive Concepts and Techniques

Formatting the Text Box Microsoft Office 2007: Comprehensive Concepts and Techniques

Adding a Movie File Display Slide 3. With your USB flash drive connected to one of the computer’s USB ports, click the Insert Media Clip button in the content placeholder to display the Insert Movie dialog box If the Folders list is displayed below the Folders button, click the Folders button to collapse the Folders list Click the Previous Locations arrow on the Address bar and then click Computer in the Favorite Links section. Double-click UDISK 2.0 (E:) to select the USB flash drive, Drive E in this case, as the device that contains the picture Click Light to select the file Click the OK button in the dialog box to insert the movie clip into Slide 3 Microsoft Office 2007: Comprehensive Concepts and Techniques

Adding a Movie File When the Microsoft Office PowerPoint dialog box is displayed, click the Automatically button to specify the clip will begin playing when Slide 3 is displayed during a slide show With the Options tab displayed, click and hold down the mouse button on the Shape Height box down arrow in the Size group until 4“ is displayed Click the Send to Back button in the Arrange group to move the movie clip under the power lines photograph. Drag the clip to the location Microsoft Office 2007: Comprehensive Concepts and Techniques

Adding a Movie File Microsoft Office 2007: Comprehensive Concepts and Techniques

Adding a Sound Clip Display Slide 1 and then click Insert on the Ribbon to display the Insert tab Click the Sound from File button, which is labeled Sound, in the Media Clips group to display the Insert Sound dialog box With your USB flash drive as the active drive, click Hard Rock Beat to select the file Click the OK button in the Insert Sound dialog box to insert the sound clip into Slide 1 When the Microsoft Office PowerPoint dialog box is displayed, click the Automatically button to specify the clip will begin playing when Slide 1 is displayed at the start of the slide show Drag the speaker icon off the slide to the lower-right corner of the screen Microsoft Office 2007: Comprehensive Concepts and Techniques

Adding a Sound Clip Microsoft Office 2007: Comprehensive Concepts and Techniques

Adding a Movie Clip Display Slide 2 and then, if necessary, click Insert on the Ribbon to display the Insert tab Click the Insert Picture from File button, labeled Picture, in the Illustrations group to display the Insert Picture dialog box With your USB flash drive as the active drive, click Light Bulb - animated to select the file Click the Insert button in the Insert Picture dialog box to insert the light bulb movie clip into Slide 2 With the Format tab displayed, click and hold down the mouse button on the Shape Height box up arrow in the Size group until 2.5" is displayed Drag the clip to the location Microsoft Office 2007: Comprehensive Concepts and Techniques

Adding a Movie Clip Microsoft Office 2007: Comprehensive Concepts and Techniques

Rehearsing Time Click Slide Show on the Ribbon to display the Slide Show tab Click the Rehearse Timings command in the Set Up group to start the slide show and the counter When the Elapsed time displays 0:15, click the Next button to display Slide 2 When the Elapsed time displays 0:30, click the Next button to display Slide 3 Microsoft Office 2007: Comprehensive Concepts and Techniques

Rehearsing Time When the Elapsed time displays 0:40, click the Next button to display Slide 4 When the Elapsed time displays 0:55, click the Next button to display the black slide Click the Yes button in the Microsoft Office PowerPoint dialog box to keep the new slide timings with an elapsed time of 0:55 Review each slide’s timing displayed in the lower-left corner in Slide Sorter view Microsoft Office 2007: Comprehensive Concepts and Techniques

Rehearsing Time Microsoft Office 2007: Comprehensive Concepts and Techniques

Adjusting Timings Manually Click Animations on the Ribbon to display the Animations tab With Slide 4 selected, click and hold down the Automatically After up arrow in the Transition to This Slide group until 00:20 is displayed Microsoft Office 2007: Comprehensive Concepts and Techniques

Adjusting Timings Manually Microsoft Office 2007: Comprehensive Concepts and Techniques

Adding Notes Click the Normal button to display Slide 4 in Normal view. Click the Notes pane and then type Energy Star equipment and appliances provide dramatic reductions on electric usage. In general, Energy Star products use less than one-half the electricity that standard products use. Display Slide 2, click the Notes pane, and then type C FLs now have brightness and color rendition comparable to incandescent lights. Because of the electrical savings, they pay for themselves during their lifetime of use. Microsoft Office 2007: Comprehensive Concepts and Techniques

Adding Notes Microsoft Office 2007: Comprehensive Concepts and Techniques

Print Speaker Notes Click the Office Button, point to Print, and then click Print Preview on the ‘Preview and print the document’ submenu Click the Print What arrow in the Page Setup group and then click Notes Pages in the Print What list Click the Print button in the Print group. Click the OK button in the Print dialog box to print the handouts Click the Close Print Preview button in the Preview group on the Print Preview tab to return to Normal view Microsoft Office 2007: Comprehensive Concepts and Techniques

Print Speaker Notes Microsoft Office 2007: Comprehensive Concepts and Techniques

Changing Document Properties and Saving the Presentation Click the Office Button, point to Prepare, and then click Properties on the ‘Prepare the document for distribution’ submenu. Type your name as the Author property and your course and section as the Subject properties Type energy, lighting, energy star as the Keywords property Close the Document Information Panel Click the Save button to overwrite the previous Energy Savings file on the USB flash drive Microsoft Office 2007: Comprehensive Concepts and Techniques

Quitting PowerPoint Click the Close button on the right side of the title bar to quit PowerPoint; or if you have multiple PowerPoint documents open, click the Office Button and then click the Exit PowerPoint button on the Office Button menu to close all open documents and quit PowerPoint If necessary, click the No button in the Microsoft Office PowerPoint dialog box so that any changes you have made are not saved Microsoft Office 2007: Comprehensive Concepts and Techniques

Summary Recolor photographs Resize pictures Apply a shape to a picture Change a bullet character to a picture Change a bullet character to a symbol Format a bullet size Microsoft Office 2007: Comprehensive Concepts and Techniques

Summary Format a bullet color Add a movie file and clip Add a sound clip Create columns in a text box Rehearse timings Set slide show timings manually Microsoft Office 2007: Comprehensive Concepts and Techniques

PowerPoint Chapter 5 Complete