Civil Rights Data Collection Workshop April, 2015 The Civil Rights Data Collection (CRDC) is a mandatory data collection of the U.S. Department of Education’s Office for Civil Rights.

Civil Rights Data Collection Workshop Agenda Introduction and Logistics Short update on Spring BEDS Civil Rights Data Collection Submission Presentation Break Workshop time can include: Navigation Looking at Error Reports Question and Answer Session Anything that is of importance to the group

Spring BEDS UPDAte Removed forms: Graduation Requirements PSEO Changes: Certification form will show which year you should be working on ex: Address Review and School Minutes are for 2015-2016 Child Care Programs and Evaluations are for 2014-2015

Spring BEDS Changes Continued Early Start Calendar Waiver Request: renamed District Calendar report start and end dates only Kindergarten Plus: Child Care Summer and Break section moved to Building Level section

CRDC Template The School Form Template has columns for entering up to ten (10) schools’ information. You can fill out a school form template for as many schools as you have - blank columns are no problem! If you have more than ten schools in your LEA, you can use additional templates. There is no limit to how many templates you may fill out.

CRDC Template Each question is marked as optional or mandatory Each question is linked to a specific module Each question has a link to a definitions page within the template itself The top row of each sheet is pre-filtered.

CRDC Template Instructions Tab: Provides explanations for each question on the CRDC survey Data Entry Tab: Provides space for users to enter their CRDC data for their district and up to ten schools on the School Form template Consolidated Tab: Where users go to create their formatted file for upload into the CRDC web tool

School File Template Skip Logic: The School Form template has integrated “skip logic” when questions are answered in a particular manner This skip logic will highlight tables in red

File Submission Two methods will be available for districts to report data. Online Data Entry Flat File Submission (FFS)

File Submission Submit files with a subset of fields (i.e. a field does not need to be present for every data element) Organize data elements in any order. Files must contain data element headers Comma-separated value (.csv) files are required

File Submission Submitters will receive feedback reports Submission status Validation checks Data corrections, if needed, may be made via the online forms or by submitting a new flat file

File submission Fields cannot exceed the maximum length defined for the data element Data element values NOT being reported in the particular file may be indicated in one of two ways Completely omit the data element Enter a blank field  

File submission Spreadsheet applications may interpret text fields as numerical and omit leading zeroes in ID numbers Best practice: Once a properly formatted .csv file has been generated, save a second .csv to be opened for viewing. If changes need to be made, make them in the template and resave a .csv file Numeric values must not contain commas within the field

File submission Any fields containing blanks will not overwrite those same fields in the data base from prior file submissions You will need to upload a file using a special code “NS” for “Not Submitted” if you inadvertently submitted data that should not have been submitted, or entered data in a wrong field and it should be blank

CRDC Partner Support Center CRDC Contact Information CRDC Partner Support Center 844-338-2732 or crdc@sanametrix.com RESOURCE SITE crdc.grads360.org