CELDT August 13, a.m. – 3 p.m. PDC

2 Agenda CELDT Overview Test Security Test Coordinator Responsibilities

3 Initial Assessment (IA) Initial Assessment (IA) to determine new student’s level of English proficiency □ Administered to all new students in Grades K-8 with a language other than English as determined by their Primary Language Survey □ Must be administered within 30 calendar days of enrollment □ Administered throughout the year

4 Annual Assessment (AA) Annual Assessment (AA) to assess all English learners on their progress in acquiring English proficiency □ Administered to all continuing English learners in Grades K-8 □ Administered through October 31, 2014 □ Used in determining Reclassification (w/ teacher input and parent consultation) □ Additional criteria pending

5 CELDT Domains LISTENINGSPEAKINGREADINGWRITING Following Oral Directions Teacher Talk Extended Listening Comprehension Rhyming (Grades K-2) Oral Vocabulary Speech Functions Choose & Give Reasons 4-Picture Narrative Word Analysis Fluency and Vocabulary Comprehension Copy Letters & Words (K-1) Writing Words (K-1) Punctuation & Capitalization (K-1) Grammar & Structure (2-8) Writing Sentences (2-8) Short Compositions (2-8)

Estimated Test Times in Minutes 6 IndividualGroup GrListeningSpeakingReadingWriting Total Time in Minutes Multiple-choice Sentences and Short Compositions K (1 h 20 m) (2 h 25 m) (2 h 25 m) (2 h 25 m)

7 Test Security □ Security Agreements - must be completed by test site coordinators □ Security Affidavits - must be completed by site staff who will have access to the CELDT materials; return to R & E □ All materials must be kept in a LOCKED, SECURE area before and after testing Pages 37 & 39 in manual

8 Test Security

9 Security Breaches & Testing Irregularities □ Cheating by student(s) □ Failing to follow test administration directions in Examiner’s Manual □ Coaching students □ Allowing examiners to take the test home for grading □ Allowing students to take the test out of designated testing area Report all suspected Irregularities to R & E

10 Site Coordinator Responsibilities Before Testing Receive & Inventory Materials Provide Site Training Identify Students to Test Prepare Materials & Locations Plan Testing Schedule

11 Receiving Materials Delivered August 5th Late October CELDT MaterialsBarcode Labels R & E will notify when available Test booklets, blank answer books, and coordinator kits Pre-ID labels for answer books

12 Receiving Materials continued SECURE MATERIALS UNTIL TESTING ORDER ADDITIONAL MATERIALS INVENTORY UPON RECEIPT INVENTORY UPON RECEIPT Verify Quantity Contact R & E to verify inventory or document discrepancies by August 15 Contact Stacey (x14817) if more materials are needed Keep Boxes Store materials in a SECURE, LOCKED area

13 Provide Site Training Logistics □ Mechanics for the CELDT administration □ CELDT Overview □ Test Security □ Affidavits □ Material Check-in/out process □ Schedule Administration □ How to administer and score the different portions of the CELDT

14 Identify Students to be Tested Sites must run MyLNG114 from CompleteSchool to determine which students to test CompleteSchool... “Reports”... “Language Information”...

15 Special Education & 504 Students □ Review IEP and 504 Plans for accommodations & modifications that must be made available to students □ Hand-grid Box 15 AFTER testing only if the student actually used the accommodation or modification

Prepare Test Materials for Distribution 16 Prepare Testing Schedule  Prepare your own on-site testing schedule  Include deadlines for Initials and Annuals  Include make-up days  Include check-in/check-out material process Grades K-1 Grade 2 Grades 3-5 Grades 6-8 (Brown)(Green)(Purple)(Blue) Examiner's Manual One Answer Book per student One Test Book per student One Answer Book per student No. 2 pencils with erasers for examiner and student(s)

17 Prepare Testing Locations □ Display ‘Do Not Disturb’ Signs □ Make necessary arrangements for students w/IEPs & 504s □ Determine Testing Location(s) □ Reduce noise & interruptions as much as possible

18 Site Coordinator Responsibilities After Testing continued Return Materials Check Answer Books Complete GIS and S/GL Forms Site Scoring & Local Scoring Tool Pre-ID Barcode Labels

19 Site Scoring & Local Scoring Tool (LST) □ Score all portions of the Initial Assessment (IA) □ Generate LST □ R&E webpage... ”State Mandated Testing”... ”CELDT”... □ Submit copies of LSTs to R & E when returning materials

20 Pre-ID Barcode Labels □ Provided for students enrolled BEFORE October 15 th □ Stacey will send out an when labels will be delivered

Examples -With Pre-ID -Without Pre-ID 21 Pages in manual Pre-ID LABEL

COMPLETE BY HAND FRONT Answer Book WITH Pre-ID Label Page 22 in manual 22

BACK OF DOCUMENT COMPLETE BY HAND ONLY COMPLETE IF DIRECTED BY R & E Answer Book WITH Pre-ID Label COMPLETE IF USED BY STUDENT Page 25 in manual 23

COMPLETE BY HAND FRONT Answer Book WITHOUT Pre-ID Label Page 22 in manual 24

BACK OF DOCUMENT COMPLETE BY HAND ONLY COMPLETE IF DIRECTED BY R & E Answer Book WITHOUT Pre-ID Label COMPLETE IF USED BY STUDENT Page 25 in manual 25

26 Check Answer Books □ Verify bubbling is complete and correct for each answer book □ Ensure Test Date (Field 9) is hand-grid □ Stray pencil marks have been erased □ Answers have been transcribed to clean answer book if original was damaged □ Mark “VOID – Damaged” and return to R & E

27 Completing the Group Identification Sheet (GIS) Page 32 in manual One GIS for each grade level Pre- coded Pre-printed Complete: □ Number Students Tested (AA & IA grade level total) □ Grade

For Each Grade Level Hand-Grid Documents Pre-ID Documents GROUP IDENTIFICATION SHEET GIS on top 28 Count completed test booklets with each grade, and stack with hand-grid documents on top of pre-id documents.

29 Inventory of GIS Sheets: School/Group List (S/GL) Every GIS needs to be listed on the S/GL Page 33 in manual Complete #4 & #6

30 Packing Materials for Return □ Place the completed GIS on top of the scorable answer books/docs; then place in the PLASTIC BAGGIE □ For grade levels that require more than one baggie, label the PLASTIC BAGGIE: □ Grade level □ Number the baggies (i.e. “1 of 2”, “2 of 2”)

31 Packing Materials for Return continued □ Place all labeled baggies in original CELDT boxes □ Bring materials to R & E according to return schedule

32 Material Return Checklist:  Scorable documents  Completed Group Identification Sheet □ Completed School/Group List □ Initial Assessment Score Sheet Copies □ Any unused Pre-ID labels □ Copies of signed Test Security Affidavits for all staff who access CELDT materials □ Test Irregularity Reports

33 Return Schedule Tuesday - 11/4 Wednesday - 11/5 Thursday - 11/6 SCHOOL TIME SCHOOL TIME SCHOOLTIME WILLIAMS 8:00 FRANK WEST 8:00 WAYSIDE8:00 WASHINGTON 8:30 SIERRA 8:30 ROOSEVELT8:30 VOORHIES 9:00 SEQUOIA 9:00 PAULY9:00 THORNER 9:45 PIONEER 9:30 OWENS PRI9:30 STIERN 10:00 WM PENN 10:15 NICHOLS10:00 OWENS INT 10:30 MUNSEY 10:30 HORACE MANN10:15 NOBLE 11:00 MT VERNON 11:00 JEFFERSON11:00 MCKINLEY 11:30 LONGFELLOW 11:30 HILLS11:30 HORT 1:00 HARDING 1:00 FRANKLIN12:00 HARRIS 1:30 FREMONT 1:15 CURRAN1:00 GARZA 1:45 EMERSON 2:00 COMPTON1:30 EVERGREEN 2:30 DOWNTOWN 2:30 COLLEGE HEIGHTS2:00 EISSLER 3:00 CHAVEZ 3:00 CHIPMAN2:45 CASA LOMA3:00

34 AFTER Annual Assessment Window □ Keep all unused test materials at your site for continuing Initial Assessment of new students

35 R & E Contact Information □ Stacey Bland or ext □ Reba Peterson or ext □ Fax Number □ Website =