Clarity Educational Community Clarity Educational Community Tools and Techniques for Financial Processing Presented by: Dave Wachsmann & Dave Matzdorf | Date Prepared: April 10, 2015

2 Clarity Educational Community 2 Financial Processing Overview Timesheets Submitted Job: Post Timesheets Job: Post Transactions Invalid Transactions Post to WIP Correct Errors WIP Adjustments Approve WIP Adjustments Transaction Entry Job: Import Financial Actuals No Yes

3 Clarity Educational Community 3 Enabling Time Reporting Resource – Open for time – Track Mode of Clarity – Time period between Date of Hire and Date of Term – Team member Open for Time – Assigned to a task Project – Open for time – Track Mode of Clarity – Task Open for Time – Parent Task Open for Time

4 Clarity Educational Community 4 Enabling Financials Resource (PAC_MNT_RESOURCES) – Department – Location – Transaction Class – Resource Class – Financially Active Project (PAC_MNT_PROJECTS) – Department – Location – Financial Status – Financial Type – Rate Matrix

5 Clarity Educational Community 5 Post Timesheets 5 minute delay after approval Timesheet Status (PRTIMESHEET.PRSTATUS) Timesheet hours to Assignment time slice Export transactions (PRTIMEENTRY.PRRMEXPORTED) Transaction Table (IMP_TRANSACTIONIMPORT) Import Status (IMPORTSTATUS) – Invalid Transactions (IMP_TRANSACTIONIMPORTERRORS) SELECT E.ERRORCODE, E.DESCRIPTION, COUNT(*) FROM IMP_TRANSACTIONIMPORT TI JOIN IMP_TRANSACTIONIMPORTERRORS E ON TI.ERROCODE = E.ERRORCODE GROUP BY E.ERRORCODE, E.DESCRIPTION

6 Clarity Educational Community 6 Transactions Entry Commonly used for non-labor Loaded directly to staging table (PPA_TRANSCONROL) Source module – 50 XOG – 51 Timesheet – 52 Voucher Expense – 53 Voucher Other SELECT * FROM PPA_TRANSCONTROL TC JOIN PPA_TRANSCONTROL_VALUES TCV ON TC.TRANSNO = TCV.TRANSNO WHERE TC.SOURCEMODULE IN (52, 53)

7 Clarity Educational Community 7 Post To WIP Move priced transactions into WIP Table (PPA_WIP) Values table and currency types (PPA_WIP_VALUES) Status SELECT * FROM PPA_WIP WIP JOIN PPA_WIP_VALUES WV ON WIP.TRANSNO = WV.TRANSNO WHERE WV.CURRENCY_TYPE = 'HOME' AND WIP.STATUS = 0

8 Clarity Educational Community 8 Adjustments Timesheet Adjustments WIP Adjustments SELECT * FROM PPA_BILLINGS B JOIN PPA_BILLING_VALUES BV ON B.TRANSNO = BV.TRANSNO WHERE BV.CURRENCY_TYPE = 'HOME' AND B.STATUS = 0

9 Clarity Educational Community 9 Import Financial Actuals Populate dollars in OWB / MSP Uses values from wip on assignment – PRASSIGNMENT.ACTCOST_SUM – PRASSIGNMENT.ACTCOST_CURVE

10 Clarity Educational Community 10 Clarity Educational Community Sample Job Schedule Post Timesheets – Daily 6:00 pm Post Transactions – Daily 6:30 pm Post to WIP – Daily 6:45 pm Import Financial Actuals – Daily 7:00 pm

11 Clarity Educational Community 11 Clarity Educational Community Questions Phone Website We hope that you found this session informative and worthwhile. Our primary goal was to increase your understanding of the topic and CA PPM in general. There were many concepts covered during the session, if you would like to contact any presenter with questions, please reach out to us. Thank you for attending regoUniversity 2015!