DOCUMENTARY REQUIREMENTS FOR THE LIQUIDATION OF MAINTENANCE AND OTHER OPERATING EXPENSES (MOOE)

RECEIVED STAMP Receiving and Information Accounting Section

NERISSA L. LOSARIA, CESO VI LIQUIDATION REPORT NO.: DATE: JEV NO.:   PARTICULARS AMOUNT TO LIQUIDATION OF: MOOE for the month of SEPTEMBER 2014 [INSERT AMOUNT] TOTAL AMOUNT SPENT - AMOUNT RECEIVED PREVIOUS BALANCE TOTAL BALANCE A. CERTIFIED: CORRECTNESS OF THE ABOVE DATA. [ INSERT NAME ] B. CERTIFIED: PURPOSES OF TRAVEL/CASH ADVANCE DULY ACCOMPLISHED. NERISSA L. LOSARIA, CESO VI C. CERTIFIED SUPPORTING DOCUMENTSCOMPLETE AND PROPER. KRIZEL A. TAYAG Principal Officer In-charge Schools Division Superintendent Accountant LIQUIDATION REPORT PAGE Amount of Cash Advance granted Total amount of Liquidation Cash advance granted Balance from the previous month Balance for the period covered of Liquidation Signatures

CASH DISBURSEMENT REGISTER

PHOTOCOPY OF CHECK

REQUIREMENTS FOR DIFFERENT EXPENSES

REPAIR AND MAINTENANCE – BUILDING AND OTHER STRUCTURES ( SCHOOL BUILDING )

PRE-INSPECTION – signed by School’s Property Custodian/Acting Supply Officer AGENCY ESTIMATE POST-PHILGEPS [ REQUEST FOR QUOTATION(RFQ) ] - for 50,000 – above QUOTATION FROM 3 CONTRACTORS ABSTRACT OF CANVASS CONTRACT NOTICE OF AWARD NOTICE TO PROCEED – signed by CONFORME with date, ACKNOWLEDGEMENT and NO. OF DAYS OFFICIAL RECEIPT CERTIFICATE OF COMPLETION – if project is completed WITHHOLDING TAX CERTIFICATE ISSUED ( FORMS 2306 & 2307 ) DISBURSEMENT VOUCHER PREVIOUS PAYMENTS – if installment basis payments from the previous month/s

PROCUREMENT of SUPPLIES and MATERIALS ( for 1,000 – above )

REQUISITION AND ISSUE SLIP PURCHASE REQUEST QUOTATION FROM 3 SUPPLIERS ABSTRACT OF CANVASS – signed by BAC CHAIRMAN, 2 MEMBERS of BAC and PRINCIPAL PURCHASE ORDER – signed by CONFORME w/ date, DISBURSING OFFICER on Funds Available SALES INVOICE DELIVERY RECEIPT – if applicable INSPECTION AND ACCEPTANCE REPORT OFFICIAL RECEIPT WITHHOLDING TAX CERTIFICATE ISSUED ( FORMS 2306 & 2307 ) DISBURSEMENT VOUCHER INVENTORY CUSTODIAN SLIP – for supplies issued to school personnel or teachers (printer, filing cabinet) POST-PHILGEPS [ REQUEST FOR QUOTATION(RFQ) ] – if 50,000- above

TRAINING ATTENDED MEMO TRAVEL ORDER – for teachers signed by PRINCIPAL - for principals signed by SDS ITENERARY OF TRAVEL RER – if ticket is not available BUS TICKET / PLANE TICKET TRIP TICKET – if official vehicle was used (approved by the PRINCIPAL) COPY OF CERTIFICATE ISSUED

TRAINING CONDUCTED TRAINING MATRIX w/ budgeting requirement approved by the PRINCIPAL MEMO COPY OF CERTIFICATE ISSUED OFFICIAL RECEIPT – for purchases in relation to the training ATTENDANCE

TELEPHONE EXPENSES ( MOBILE ) – allowable allowance for PRINCIPALS(600), allowed for ASSISTANT PRINCIPALS (300) OFFICIAL RECEIPT PAYROLL TELEPHONE EXPENSES ( LANDLINE ) BILL WITHHOLDING TAX CERTIFICATE ( FORMS 2306 & 2307 )   INTERNET SUBSCRIPTION EXPENSES

TRAVELING EXPENSES RER SUMMARY OF TRIP CERTIFICATE OF APPEARANCE

– janitorial or other minor repair LABOR – janitorial or other minor repair REIMBURSEMENT EXPENSE RECEIPT PAYROLL ACCOMPLISHMENT REPORT – duly certified by the school head

REPRESENTATION EXPENSES ( FOR OFFICIAL MEETINGS / CONFERENCES ) ATTENDANCE MEMO OFFICIAL RECEIPT / REIMBURSEMENT EXPENSE RECEIPT