Assessment and Accountability Monthly Call September 2, 2014

Audio Difficulties 2 Louisiana Believes If you are experiencing audio difficulties, please make sure that your speakers are on and that your volume is at a suitable level. If you are still experiencing difficulties, click the AUDIO button on the ribbon at the top of your screen, and follow the directions to join by phone.

3 Louisiana Believes Objective: These contact calls bring together LEA coordinators for the purpose of planning for and implementing statewide assessment programs within local education agencies. Who: District Test Coordinators, District Technology Coordinators, and Accountability Contacts Topics: 1.Assessment 2.Accountability 3.Technology Archives: Welcome

Methods of Communication 4 As a direct result of feedback from LEA and school leaders following the 2014 Spring Field test, changes have been made to methods of communication for the school year. Overall, leaders asked for more timely communication through established streams and the ability to communicate in real time Methods of Communication Methods of Communication with Traditional LEA’s Newsletter District Planning Calls Webinars Hands-on Trainings for EOC and Field Test Newsletter District Planning Calls Monthly Assessment, Technology, and Accountability Webinars Network-based Hands-on Trainings Network Point of Contact (Data Specialists) and LDOE Point of Contact for scholarships and charters Edmodo Group July and January Planning Meetings Louisiana Believes

Scope and Sequence Projected Call Dates Projected Call Topics August 5, 2014 System Access Summer Administration Results Release Developing Skills Checklist ACT and WorkKeys NAEP September 2, 2014 LAA 2 Retest Enrollment Verification System Access DIBELS and DSC Deadlines EAGLE ACT and WorkKeys NAEP Technology Survey October 7, 2014 School Letter Grades and Related Resources Release Technology Requirements for EOC December Administration November 4, 2014 EOC Fall Administration Training ACT CEA for Retesting Seniors ACT Applications for Accommodations December 2, 2014 ACT Match/No Match Distribution

6 Louisiana Believes Scope and Sequence Projected Call DatesProjected Call Topics January 6, 2015 Pretest Workshop (LEAP series, ACT series, EOC): Key Dates, Test Administration, Test Security, Test Accommodations, and Accountability Coding Training Technology Requirements Pre-Grid Roster Distribution Data Certification: Graduation Rate Statewide Assessment Schedule SY February 3, 2015 Placement Test Materials Return March 3, 2015 ACT Match/No Match Distribution April 21, 2015 LEAP and ACT Series Spring Administration Results Release Exceptions to the High-Stakes Testing Policy May 5, 2015 LEAP Series Spring Administration Results Release Accountability Clean-Up End-of-Year Survey June 2, 2015 Data Certification July 7, 2015 SY Planning Planning Meeting

7 Louisiana Believes Assessment LAA2 Retest Enrollment Verification System Access DIBELS and DSC Deadlines EAGLE ACT and WorkKeys NAEP Act 837 Accountability Accountability Letter Grade Release Technology Technology Survey Agenda

LAA 2 Retest LAA2 Fall assessment administration is scheduled for October for retesters in grades Initial orders were due to DRC by August 19 th Initial order forms are available in the Assessment Library Please send in order forms immediately if not already submitted

9 Louisiana Believes Assessment LAA2 Retest Enrollment Verification System Access DIBELS and DSC Deadlines EAGLE ACT and WorkKeys NAEP Act 837 Accountability Accountability Letter Grade Release Technology Technology Survey Agenda

10 Louisiana Believes The Data Recognition Corporation online enrollment system opens Monday, September 22, and will remain open until Friday, October 3. By Friday, October 3, you must have updated information and entered into the system student enrollment numbers for all schools in your district. Each district will log in to the online enrollment system through LEAPweb at using district user IDs and passwords. A User Manual, which can be downloaded and printed, is available on LEAPweb. The online enrollment system includes the following programs: LEAP, iLEAP, LAA 1, LAA 2 (retesters only), ELDA NOTE: Include in the grade 4 student enrollment numbers, all students placed in the grade 4 transitional program (4T). Online Enrollment Verification

Information entered into the online enrollment system will determine print quantities and pre-identified student information for spring testing. Follow these steps to complete or verify enrollments for your district. Confirm with School Test Coordinators program eligibility for special education and LEP students prior to updating the online enrollment system. Before entering enrollment numbers, check all contact information in the Addresses tab, which includes the names of the District Test Coordinator and backup person, shipping address, telephone and fax numbers, and addresses. If the contact information is correct, click the Confirm or Submit button. Contact information must be confirmed or updated before the system will permit enrollment information to be entered. If any contact information is incorrect, update it and click Submit. Enter all large-print and braille enrollment numbers for all programs. The only exceptions are no large print or braille for LAA 1. To verify enrollments, click on the Summary tab. Scroll down the entire screen to verify enrollment numbers for all programs. Verify that the information about grades at each school is correct. If a grade is no longer at a school, be certain to enter a “zero” for that grade. If you have questions regarding the placement of a student, contact Kristina Bradford at or If you need to add or delete a school, contact Rebecca Lamury at Directions for Online Enrollment Verification

12 Louisiana Believes Assessment LAA2 Retest Enrollment Verification System Access DIBELS and DSC Deadlines EAGLE ACT and WorkKeys NAEP Act 837 Accountability Accountability Letter Grade Release Technology Technology Survey Agenda

13 Louisiana Believes Continue to update assessment and accountability contacts by from superintendent to New contacts are required to complete confidentiality forms prior to access being granted. Forms can be accessed in the assessment library.assessment library District contacts with completed confidentiality forms should have received access information by . Assessment System Access

14 Louisiana Believes LEAPweb and LEAPdata are live again and all primary functions are restored. A few remaining limitations and adjustments are described below. Within LEAPweb student-level reports, summary reports and password documentation are not currently available. These documents are now temporarily available in the secure FTP. Within LEAPweb merge screens, direct access to student history may be limited. Student histories are still available through search history options. Within LEAPdata query, direct links to individual student data are disabled. Please contact your district SIS coordinator for FTP access support. Assessment System Access

15 Louisiana Believes Assessment LAA2 Retest Enrollment Verification System Access DIBELS and DSC Deadlines EAGLE ACT and WorkKeys NAEP Act 837 Accountability Accountability Letter Grade Release Technology Technology Survey Agenda

Fall reporting data must be entered by September 30 th through the website For assistance, contact , or DIBELS Next assessment schedule: Louisiana Believes DIBELS Fall Data Entry DIBELS Next Benchmark Assessment Collection Beginning of the DIBELS Next Assessment Window Length of the DIBELS Next Assessment Window Timeline for Entering Data into the DIBELS Data System Reporting Deadline Fall 2014 One week after LEA start date Three weeks or 15 school days Within two weeks after the assessment period ends September 30, 2014 Winter 2015 One week after students return from winter break Three weeks or 15 school days Within two weeks after the assessment period ends February 20, 2015 Spring 2015 Five weeks before students' last day Three weeks or 15 school days Within two weeks after the assessment period ends May 29, 2015

All children enrolling in kindergarten for the first time must be screened by September 30, 2014 using the Developing Skills Checklist. Teachers complete all sections of the DSC screen except for the Social/Emotional section. Results are entered through the web site K.OnlineDSC.net and must be entered no later than October 17, 2014.K.OnlineDSC.net Child ID numbers will not be entered as part of the child demographic information this year. Help-desk support is available Monday – Friday between the hours of 8:00 am and 6:00 pm eastern time at , Option 2. Louisiana Believes Developing Skills Checklist (DSC) for Kindergarten

Districts may either import or manually enter student and classroom data. Districts interested in importing student and classroom data should contact Dean Caldwell ( ext. 1701) or Matt Bodenheimer ( ext. 1708) at Red-e Set If your district will be importing student records, teachers should not enroll students in their classroom or attempt to enter DSC results prior to the import. LDOE will provide data files to Red-e Set Grow this year in September and again in October for purposes of reconciling student data between the State’s Student Information System (SIS) and the DSC database. Student local id numbers will be inserted into the DSC database as part of the reconciliation process. Developing Skills Checklist (DSC) for Kindergarten

19 Louisiana Believes Assessment LAA2 Retest Enrollment Verification System Access DIBELS and DSC Deadlines EAGLE ACT and WorkKeys NAEP Act 837 Accountability Accountability Letter Grade Release Technology Technology Survey Agenda

EAGLE Updates 20 Louisiana Believes Archived tests are now available to administrative users and teachers through the EAGLE system. Note: archived tests should be reviewed by district and school users before administering to students. Failure to do could result in misaligned tests and missing items. The EAGLE District SIS Upload function can be used by district administrators to import teacher and student information into the system. Contact the EAGLE Help Desk ( ) with questions about the upload process. LDOE is conducting quality control checks and making revisions to the EAGLE system now through September. Users will begin to see the following changes in late September: New item types and teacher resources Search functionality with filters Training resources and materials

21 Louisiana Believes Assessment LAA2 Retest Enrollment Verification System Access DIBELS and DSC Deadlines EAGLE ACT and WorkKeys NAEP Act 837 Accountability Accountability Letter Grade Release Technology Technology Survey Agenda

22 Louisiana Believes Some districts and schools are participating in the Community Eligibility Provision through which students receive free lunches without completing free and reduced lunch forms. For more information, click here.here Even with CEP participation, students may still access ACT fee waivers where they are eligible: The eligibility rules for ACT remain as they were and the rules are available here: ACT representatives confirmed that, as in previous years, schools should determine student eligibility. However, students are not eligible based on their school, rather only based on their individual need (i.e. not all students qualify for fee waivers just because they attend a CEP school). To assist in the eligibility determination process, the LDE will provide districts with a list of students eligible for the following services (as a proxy for free lunch forms): Medicaid, Temporary Assistance for Needy Families (TANF), or Supplemental Nutrition Assistance Program (SNAP). These are the same criteria that will be used as criteria for AP waivers. NOTE: Some additional students – not on the provided list – may qualify according to the ACT criteria. Schools should submit such students names for waivers as well. This CEP file will be available to all LEAs by FTP. ACT Fee Waiver for CEP Districts and Schools

23 Louisiana Believes To minimize the complexity of ACT and WorkKeys invoicing and payment, districts/schools may execute a CEA for the LDE to process ACT invoicing The proposed collaborative endeavor agreement (CEA) will be in next week’s LDOE newsletter and in the assessment library. The CEA should be ed to by September 30, ACT Cooperative Endeavor Agreement

WorkKeys Funding available for 11 th graders on career diploma paths After the first year of testing, a concordance table between ACT and ACT WorkKeys will be created which will be used for SPS calculations in Additional information will be available this month through LDOE newsletter

25 Louisiana Believes Assessment LAA2 Retest Enrollment Verification System Access DIBELS and DSC Deadlines EAGLE ACT and WorkKeys NAEP Act 837 Accountability Accountability Letter Grade Release Technology Technology Survey Agenda

26 Louisiana Believes The National Assessment of Education Progress (NAEP) is the largest nationally representative assessment of what our nation’s students know and can do in such subjects as math and reading. NAEP results are released as The Nation’s Report Card. NAEP data are used to assess progress and improve education. Schools are randomly selected to participate in NAEP. Notification letters mailed to LEAs with schools that are a part of the NAEP sample on September 5 th. Students in grades 4, 8, and 12 who are enrolled in NAEP sample schools will take the NAEP assessments. The NAEP Assessment window is January 26 – March 6, NAEP Assessment Grades Participating in NAEP Reading4, 8, 12 Mathematics4, 8, 12 Science4, 8, 12

NAEP Assessment What to Expect: Principal will select school coordinator to work with NAEP field staff to coordinate the assessment. School coordinator will register their school and e-file student information. NAEP Field Staff will work with school coordinator to prepare for NAEP assessments. Each student will take NAEP in one subject only, and NAEP staff will bring all necessary materials and equipment on assessment day. NAEP Next Steps: 1.Receive NAEP letters by mail. 2.Designate a school coordinator. Go to ww.mynaep.com Register Provide School Information (PSI) on MyNAEP

28 Louisiana Believes Assessment LAA2 Retest Enrollment Verification System Access DIBELS and DSC Deadlines EAGLE ACT and WorkKeys NAEP Act 837 Accountability Accountability Letter Grade Release Technology Technology Survey Agenda

Act 837 Overview Act 837Act 837 provides for limitations and prohibitions on the collection and sharing of student information: Prohibits LEAs from requiring the collection of non-academic data about students such as political affiliation, religious practices, or information. Restricts LEAs from sharing personally identifiable information (PII) about students with external entities, including LDE, starting June 1, The law provides limited exceptions: LEAs may share students’ personally identifiable information with LDE if: The parent has given written consent to share that information. The state requires it for auditing, including enrollment counts. LEAs may share PII with a private entity if they contract for student and other education services.

Act 837 Overview (Continued) Requires the Department to create a unique statewide student identifier system by May 1, The unique student identifiers must not include or be based on social security numbers, and students must retain their unique identifier throughout their tenure in Louisiana public schools. LEAs must assign unique IDs to all students enrolled in public schools by June 1, Prohibits anyone from accessing student information that is stored by schools or LEAs except authorized stakeholders such as parents, teachers, principals, or a person authorized by the state to audit student records. Requires any contract through which an LEA shares students’ PII to include specific terms outlined in the law. Requires LEAs to gather parental consent annually for sharing PII with postsecondary institutions for purposes of admission and financial aid.

Act 837 Next Steps 31 Louisiana Believes The Department will: Immediately issue a request for proposals to create a unique statewide student identifier system, assign student unique identifiers, modify LDE’s systems, and provide training to State and LEA staff. Identify processes that currently require the sharing of personally identifiable information between LDE and LEAs. LDE expects that Act 837 will not affect the vast majority of LDE’s interactions with LEAs in the school year, including Fall and Spring assessment administration. Provide guidance to LEAs about how each of the processes will be affected and the actions the Department and LEAs will need to take. Identify and clarify auditing processes and the data required from LEAs to conduct quality audits. Offer in-person regional training opportunities on how to use and integrate local systems with the unique statewide student identifier system. Communicate regularly with all district level stakeholders about the transition process.

LEA Actions 32 Louisiana Believes Meet with your data, technology, assessment, and special education leaders as well as other affected administrators to review the legislation and identify implications for your work. Review the request for proposals once it is released to better understand the functionality of the unique statewide student identifier system. Review existing contracts that involve the sharing of personally identifiable information about students to ensure they include the required terms. Assess current levels of access to your computer systems and ensure that authorized stakeholders have appropriate access to student information. Contact Elizabeth Laird to provide feedback on or ask questions about this

Forthcoming Guidance 33 Louisiana Believes AudiencesDatesTopics SuperintendentsSeptember 10; October 8; November 19 Guidance on processes affected by law Updates on system implementation Auditing processes District leadership (District Planning Calls) September 24; October 29; December 10 Guidance on processes affected by law Updates on system implementation Auditing processes SER changes District testing coordinators September 2; October 7; November 4 Unique student identifier system overview June retesting Precoding assessments Data certification Auditing processes for assessment Data coordinators September 3; October 1; November 5; Unique student identifier system overview end-of-year data submissions Local SIS integration options SIS, STS, and SER systems changes Auditing processes for data submissions

34 Louisiana Believes Assessment LAA2 Retest Enrollment Verification System Access DIBELS and DSC Deadlines EAGLE ACT and WorkKeys NAEP Act 837 Accountability Accountability Letter Grade Release Technology Technology Survey Agenda

School and District Letter Grade Release Districts can expect SPS letter grades to be released in October Data certification windows closed on August 20 th and 27 th Updates can be expected through the newsletter, superintendent conference call, and district planning call

36 Louisiana Believes Assessment LAA2 Retest Enrollment Verification System Access DIBELS and DSC Deadlines EAGLE ACT and WorkKeys NAEP Act 837 Accountability Accountability Letter Grade Release Technology Technology Survey Agenda

District Technology and Data Collection Survey In order to answer these questions, we will be releasing a survey to better understand how districts and schools use technology to support the following academic/instructional areas: Student Information management HR/Employee Information/Performance management Employee Professional Development (content and management) Student Assessments (content and management) Curriculum (content and management) In addition to your feedback, responses to the survey will require input from instructional/academic leaders representing each area. You can access the survey here. We ask that responses are delivered by Friday, September 12 th. If you have questions about completing the survey, please ask your network data specialist.here What happens to the data? The data from this survey will be used internally by the department to identify new ways to support districts and schools. In order to best support all of our educators with technology, the department would like to learn more about how districts and schools are using data collection systems. We want to know what technology products are used for instructional improvement in each district, why districts and schools use the products they use, and how satisfied they are with each choice.

For more information, contact Next call: October 7, 2014 Louisiana Believes TaskDeadline Administer Placement Tests, as applicableJuly 15-February 15 District Technology and Data Collection SurveySeptember 12 Online Enrollment VerificationSeptember 22- October 3 Developing Skills Checklist (K)September 30 DIBELS Fall Data EntrySeptember 30 ACT Cooperative Endeavor Agreement (CEA)September 30 NAEP Registration and PSIOctober 1 Next Steps