Template v5 October 12, Copyright © Infor. All Rights Reserved. 1 Infor LN: v v10.4 Miscellaneous Project Enhancements Rollout training Campus Course Code: 02_ _EEN0477_ELN July 2014 Henk Otjens

Template v5 October 12, Copyright © Infor. All Rights Reserved. Topics Cost and Service Items Budget Adjustment addition External Scheduling Interface additions Optional pegging of project based warehouse orders Multi-currency New orders for Contracts Cost Forecasting Workflow for project cost Cash Forecast (Financials)

Template v5 October 12, Copyright © Infor. All Rights Reserved. Topics covered in other presentations Estimating Surcharges Requests for Quotation Cost Peg Audit History Revenue Recognition Contract Invoicing

Template v5 October 12, Copyright © Infor. All Rights Reserved. Cost and Service items It was not possible to use items of type Cost and Service in: Estimating Budgeting Requirements Planning These type of items could be used as contract deliverables or as cost added in Procurement and costed to Project. So there could be costs while there was no budget. That made budget control difficult. We now allow these item types in the domains mentioned. The items will always be part of cost type Material but in Requirements Planning only for PRP Purchase Orders Note: Project specific Cost or Service items were and are not possible!

Template v5 October 12, Copyright © Infor. All Rights Reserved. Budget Adjustment The Budget Adjustment is an option for change management but it was possible to make changes to budget adjustments themselves. We extend change management support by introducing: Final status (= Freeze) Last Modified Time and Login

Template v5 October 12, Copyright © Infor. All Rights Reserved. External Scheduling Interface Purpose: The Content, Quality and Performance of Interface to be extended Why? To better make use of the scheduling options of external tools Relevant Changes: Use of Calendar is optional at Export Introduce Calendar and Duration on Activity Improve Milestone Handling Allow link to lower levels of the activity structure Allow multiple projects to be imported/exported Made XML data more generic

Template v5 October 12, Copyright © Infor. All Rights Reserved. Calendar Export optional Why? Calendars are not always relevant and XML files will be smaller While testing any issues in the calendar setup can be avoided Note: If on next export calendar is relevant after all than export should be Regenerate

Template v5 October 12, Copyright © Infor. All Rights Reserved. Calendar and Duration It has been made possible to capture a calendar and the duration for the leaf nodes of the activity structure On higher levels the duration will be calculated Advantages are that: Calendar can be part of export to external scheduling tool Duration can be part of export Both can be imported from external scheduling tool Note: For LN itself the calendar and duration is only informational as are the constraints

Template v5 October 12, Copyright © Infor. All Rights Reserved. Improve Milestone Handling Allow Milestones on other levels of the activity structure than the top For milestones dependent on activities (or other milestones) set Parent Activity Independent milestones still will be displayed on top of the Gantt

Template v5 October 12, Copyright © Infor. All Rights Reserved. Connection Node Sometimes different parts of a project are handled by different organizational elements Therefore it is possible to link several external projects to one LN project An option is available to select lower level of activity structure to be used as top in the external scheduling package

Template v5 October 12, Copyright © Infor. All Rights Reserved. Example LN Project Multiple external projects

Template v5 October 12, Copyright © Infor. All Rights Reserved. Multiple Projects for Im-/Export One-by-one import or export is very labor intensive Therefore it is possible to select multiple projects that need to be exported or imported Selection stored for re-use

Template v5 October 12, Copyright © Infor. All Rights Reserved. Pegging and PRP Warehouse Order In LN 10.3 for PRP Warehouse Orders pegging was only possible for mandatory pegged items. Pegging the project cost can be useful for project warehouse orders that otherwise would not be pegged If an item is not pegged, an option is available on the PRP Warehouse Order to have the order pegged The Warehouse Order line, PIT and commitments will be created pegged or not, based on the Pegging flag (Y/N) on the PRP Warehouse Order

Template v5 October 12, Copyright © Infor. All Rights Reserved. Multi Currency Purpose: Capability to use original rate when booked in a period where rate changes have occurred Procedure: In case of multiple functional currencies have option for separate amounts/rates by currency on: Sundry Cost Entry Interim Results Note: This is only if the multiple functional currencies parameter is enabled as part of Companies (tcemm1170m000)

Template v5 October 12, Copyright © Infor. All Rights Reserved. Allow New orders for Contracts More flexibility was requested on inactive contract lines New Contract Parameters whether to allow new orders: While contract line is Free While contract deliverables have been shipped The first option allows to better handle situations in the startup phase The second option allows to handle situations where additional items or services need to be handled after the key contract deliverables have finalized

Template v5 October 12, Copyright © Infor. All Rights Reserved. Cost Forecast The Cost Forecast sessions by Cost Object have been extended with Approval option The Global Approving session (tpppc4200m000) allows to approve the Cost Forecast for a wider range selection of projects Only Approved Cost Forecasts will be considered for Cost Control (Monitoring) Interim Results (Revenue Recognition) Program Cost Ledger (BI) Note: Existing customers should after migration to LN 10.4 approve existing cost forecasts

Template v5 October 12, Copyright © Infor. All Rights Reserved. Approval mechanism in LN is basic and not suited if multiple persons are involved ION Workflow has extensive capabilities Support on approval for: Material Subcontracting Sundry Cost Interim Results Additional ION Workflow Support

Template v5 October 12, Copyright © Infor. All Rights Reserved. Workflow Status of DocumentInteraction with ION Infor LN Workflow ‘Authorization’ Draft (not effective) Pending (not effective) Approved (effective) Rejected (not effective) Submit

Template v5 October 12, Copyright © Infor. All Rights Reserved. Issue Only Installments were considered for the Cash Forecast in Financials More types considered like Advances Deliverables Fees and Penalties Time & Materials / Cost Reimbursement Cash Forecast (Financials)

Template v5 October 12, Copyright © Infor. All Rights Reserved. Miscellaneous Topics Contract and Contract Line selection added Options to create Project from Contract Line and Deliverable The Bid option in Estimating has been added to the Customer 360 The Bids session has been reorganized The Elements session has been restructured Editable Grid Multiple sessions revisited to merge tabs and eliminate clicks Hide OBS options if Activity Types are not used Hide Plan (as part of activity) if not in use

Template v5 October 12, Copyright © Infor. All Rights Reserved. Topics Cost and Service Items Budget Adjustment addition External Scheduling Interface additions Optional pegging of project based warehouse orders Multi Currency New orders for Contracts Cost Forecasting Workflow for project cost Cash Forecast (Financials)

Template v5 October 12, Copyright © Infor. All Rights Reserved.