Welcome to….FairEntry Online Our county is piloting a new way to enter your county fair projects on-line. This WILL BE the procedure for next year. There are two different web addresses you can use: www.Fairentry.com - you will have to make a few selections before you get to the our county fair page. or http://scottmn.fairentry.com - this is a direct link to our county fair web site. If this does not work you can use the website listed 1st. Skip to page 4. Either way you need to log-in using your 4HOnline username and password for your family. Using the 1st option you will see this page and will need to follow the next two steps.

Extension Office at xxx-xxx-xxxx we are here to help you! Locate your local fair. Find Your Fair If you have any questions during your registration process, please call the Extension Office at xxx-xxx-xxxx we are here to help you!

Find your fair is filter by states Find your fair is filter by states. The drop down menu will show all the states using FairEntry. Select Minnesota. Find your county and click on it. Click where you see the yellow star.

Your County Fair Welcome Page If you use the 2nd option you will go directly here. A message will appear from your county 4-H staff. You can copy and paste the information into a document to view at anytime or else the only time you will see this is when to are signing into your fair. The dates the registration opens and closes! Sign in using your 4HOnline information

First Time Sign-In Click to “Begin Registration” Here is where you “Sign-Out” Click to “Begin Registration”

Registering an individual If you click on the fair title it will take you to the start of the process “Dashboard”. See slide 18 (finish an open invoice) & 19 (create a new invoice) as example. Select the 4-H’er you wish to enter exhibits for. To continue. 1 Green Clover Age Birthdate Blue Clover Age Birthdate DO NOT do this, IGNORE! Never create an exhibitor from scratch! 2

If you county has anything they want to ask it would show up here. You can follow the process through the steps. If you selected the wrong individual you can “Delete” and it will move this individual back into the list. Green Clover Age Birthdate If you county has anything they want to ask it would show up here. Green Clover Age Birthdate You can edit your information if it is correct. Check your address to make sure you get your premium check sent to the right location. “Navigation Bar” follows the progress of your registration. Once you begin working with FairEntry, you can jump back and forth between by clicking “Exhibitors”, “Entries” or “Payment”.

Examples will enter a livestock and a general project class Examples will enter a livestock and a general project class. Starting with the livestock – entering a Beef, prospect calf. Green Clover Age Birthdate 1 You will notice that all of the livestock have their own departments. The general projects are listed in one department titled “General Project Areas”.

2 3 4 List of entries already done. Green Clover Green Clover Age Birthdate Green Clover Age Birthdate List of entries already done. 2 3 Green Clover Age Birthdate 4

1) You need to select your club. Green Clover Age Birthdate 1

Green Clover Age Birthdate Green Clover Age Birthdate 2 3 There will be no animal information available for you to select. This will be done at animal check-in at the fair. Ignore “Questions” and continue. Review to make sure the class is correct. If not, this is the one time you will be able to delete the class. If so continue. Green Clover Age Birthdate 4 5

What to do next? We are going to add the general project exhibit in clothing exhibit Green Clover Age - Birthdate

1 2 3 4 Green Clover Age - Birthdate Green Clover Age - Birthdate

1 2 3 4 Select your club and then continue. If you have any questions it will be emailed back to the 4-H staff. Review to make sure the class is correct. If not, this is the one time you will be able to delete the class. If so continue. If so, continue. Green Clover Age Birthdate 1 Green Clover Age Birthdate Green Clover Age Birthdate 2 3 4

DO NOT WAIT TILL THE DEADLINE TO ENTER EXHIBITS! What to do next? To registration additional exhibits for this member. To change to a different family member and enter their exhibits. IMPORTANT - Once you submit the invoice you cannot enter additional exhibits UNTIL the office has approved your prior invoice. You are able to log into FairEntry but you will not be able to add additional exhibits until the approval/rejection is made. If a project has been rejected you will receive an email with explanation. NOTE: If you submit an invoice after the closing hours of the office on the due date, the staff cannot approve until they come in the next day, any additions at this point would have to be entered by the staff and would be considered LATE ENTRIES. DO NOT WAIT TILL THE DEADLINE TO ENTER EXHIBITS! Green Clover Age - Birthdate 6 5 7 Registration should be completed for ALL members in your family to “Continue to Payment”.

Continue to Payment We do not require payment to enter exhibits in the fair. (We are seeing this because other states require it.) You will notice that the amount is $0.00 and no type of payment will be ask for. Follow through the steps and submit. Again note, you will not be able to add additional exhibits until your invoice is approved by the office. List of entries for this invoice only. After you submit the invoice and you decide to come back and ad more entries this will show only the entries you made at that time.

When you see tabs for Summary & Details You have just completed your invoice. Click to “Sign out”. If you were to click on “Visit Dashboard” this is what you will see. This also happens to be the screen you will see when you log-in into FairEntry. This examples shows that the invoice is waiting to be approved. If the invoice has been approves it will tell you it is ready to start a new invoice (see #19). 1 Status – has not yet been approved by manager. When you see tabs for Summary & Details The screen will show the “Summary”. Click on “Details” and the area will change to show you the entries that were included on the invoice. (Example on slide 21.)

You can “Sign-Out” at any time. This is the screen you will get when you log-in to FairEntry after you had signed out before submitting the invoice. It is waiting to “Continue work on this”. Past invoices submitted. How many exhibitors and entries have been approved. This is a summary of any open invoice that needs to be completed. You can click on the detail tab to show the details of the invoice. To continue with the invoice click on “Continue work on this”. This is a summary of any open invoice that needs to be completed. You can click on the detail tab to show the details of the invoice. To continue with the invoice click on “Continue work on this”. Green You can “Sign-Out” at any time. When you come back in click on “Continue work on this”. Next screen will show the “progress bar”. Click on the area (Entries or Payment) to continue with process. The FairEntry logo will appear on all screens.

To view your entries you need to view each invoice separate. This is the screen you will get when you log-in to FairEntry and your submitted invoice has been approved. You can “Begin work on a new invoice”. You can start a new invoice. To view your entries you need to view each invoice separate. As of now I don’t believe you can print all of them at once.

Here are examples of the emails you should receive: The first one “thanks” you for registering. The second one lets you know it was “approved”. 2 1

After the fair registration is closed, you will be able to log-in After the fair registration is closed, you will be able to log-in. The first screen will let you click on “create entry” but when it goes to the next screen it will indicate that “Registration is not open” on the list of Departments and will not allow you to select a Department. “Registration is not open”

Extension Office at xxx-xxx-xxxx we are here to help you! for your patience and willingness to get involved with this pilot testing! If you have any questions during your registration process, please call the Extension Office at xxx-xxx-xxxx we are here to help you!