{ Clubs & Organizations Risk Management Workshop

 Don’t forget to sign-in Your organization will not get credit if you leave early Your organization will not get credit if you leave early  This presentation will be available online on the OSL webpage under club resources Introductions & Housekeeping

Mission Statement The mission of University Risk Management is to safeguard both the human and physical assets of the University. To do this effectively, we provide guidance and assistance for our faculty, staff, and students to identify and manage risks associated with their activities, consistent with Cal Poly Pomona's mission, vision, and learning-centered philosophy. Introduction to Risk Management Vision The Vision of University Risk Management is to continually improve our service to the University community, to protect the University's human, intellectual, physical, and financial assets and resources, and to collaborate with faculty, staff, and students to help them meet their goals while still protecting the University.

 If an incident occurs on campus, and there is property damage, notify Campus Police by calling from a campus phone or (909) from your cell phone, so that a Police Report can be taken. Also notify Risk Management by calling  (909) Injury or Incident Policy

The OSLCC in collaboration with the University Police will determine which of the following policies will apply:  Advisor attendance is required if PUBLIC SAFETY staffing is necessary.  In-and-out privileges during the event.  Attendees to a dance, party or other similar special event must show a college I.D. or proof of age of 18 years or older.  All Special Events are subject to the Guidelines on Police Coverage for Special Events.  ml ml ml Special Events

 When a club member or a member of the public has chosen to participate in a club sponsored activity or event (on or off campus) where there is a risk of injury, a release of liability form is required.  The “Release of Liability, Promise Not to Sue, Assumption of Risk and Agreement to Pay Claims” form is available on the ASI website at  The Release must identify/describe the activity and provide event date(s) and time(s). If there are special considerations or information that the individual should be made aware of prior to deciding to be a participant those risks should be identified in writing Release of Liability

 Club sponsored events are considered "independent activities" and are not covered by any existing campus insurance policy. Unless insurance is purchased by the club for a specified activity or event there is no coverage.  On-Campus Events : Special Event insurance can be purchased for on-campus events. When planning an event on campus first check with the OSLCC for confirmation of the event.  If an event is considered to be “high risk” it will likely not be approved.  If an event is open to attendance by the general public (non-Cal Poly Pomona students) in most cases Special Event Insurance must be purchased by the club.  When purchasing insurance coverage for an on-campus event please refer to the Risk Management Website- “Special Event Insurance” at for general information, additional insured and coverage requirements. On-Campus Insurance Policy

Off-Campus Events: The University assumes no responsibility or liability for off-campus events sponsored by student clubs/organizations. The University assumes no responsibility or liability for off-campus events sponsored by student clubs/organizations. Off-Campus events may NOT use “Cal Poly Pomona” in its publicity of the event. Off-Campus events may NOT use “Cal Poly Pomona” in its publicity of the event. ASI Business Services reserves the right not to reimburse costs for risky events ASI Business Services reserves the right not to reimburse costs for risky events Risk Management

 For events held off campus, unless insurance is purchased by the club for a particular activity or event there is no coverage.  Off Campus Events : Special Event Insurance can be purchased for off-campus events also. If a club hosts an event or activity at an off- campus site the location will likely request that you provide a Certificate of Insurance as specified in a contract or agreement to lease the site. The location may offer a special event insurance policy you can purchase that meets their lease insurance requirements. Off-Campus Insurance Policy

The first step in planning an event, project, field trip, and/or activity is a comprehensive review of the risks involved. The Risk Assessment Worksheet will assist in the identification of potential hazards and risks, including:  Risk to Persons (Injury)  Financial Risks (Weather)  Risk to Property (Damage)  Reputation Risks (Image) For full instructions visit: Assessing Risk

 Once you identify the risks, you will then evaluate/rate the potential for the harm to be realized. Risk Management will determine approval.  Instructions for completing the Risk Management Worksheet are available at:   The Risk Management Worksheet is available at:  ts-Projects.pdf ts-Projects.pdf ts-Projects.pdf  The Risk Identification and Evaluation Guideline is available at:  Assessing Risk For more information or questions about the Worksheet, contact Valerie Eberle

HAZARD CLASS I  Auctions  Art Festivals  Award Presentations  Banquets  Business Meetings  Church Services and Meetings  Civic Clubs and Meetings  Craft Shows Graduation Harvest Festivals  Lectures and Meetings (indoor) Telethons  Voter Registration  Weddings and Receptions Hazards and Activities Covered Premiums are determined based on hazard classes. Examples of events for each hazard class are: Risk Management

 HAZARD CLASS II  Bingo  Chess Tournaments  Carnivals (school events with no mechanical rides)  Concerts (specific types)  Festival and Cultural Events (indoor)  Certain outdoor events, including  Choirs, Jazz and Jam Concerts, Job  Fairs, Meetings, and Trade Shows

 HAZARD CLASS III  Aerobics and Jazzercise Classes  Cheerleading Events/Competition  (no pyramids)  Festival and Cultural Events  (outdoor)  Film Showings and Screenings  Livestock Shows  Plays  Proms  Theatrical Stage Performances  Volleyball (amateur)

Risk Management Dodge ball (Exception- if foam ball is used) Dodge ball (Exception- if foam ball is used) Martial Arts Demo (Exception- if no contact) Martial Arts Demo (Exception- if no contact) Flag Football Flag Football Ice Skating (Teflon Surface) Ice Skating (Teflon Surface) Ultimate Frisbee Ultimate Frisbee Rock Climbing Wall (not inflatable) Rock Climbing Wall (not inflatable) Rodeo Rodeo Skateboarding Skateboarding Trampoline Trampoline Tug-of-war Tug-of-war Inflatable games and activities: Inflatable games and activities: – Dunk Tank – Foam Pit – Mechanical bull – Obstacle course – Slide – Velcro jump wall – Water slide Risk Management has confirmed the campus can NOT purchase insurance for the following activities:

Note: As with academic fieldtrips, students driving their own vehicles to and from a club-related activity or event do so at their own expense and their own liability. Note: As with academic fieldtrips, students driving their own vehicles to and from a club-related activity or event do so at their own expense and their own liability.  As required by law… Drivers must have a valid driver's license and proof of liability insurance in their possession for the minimum amount prescribed by State Law; all persons in the vehicle must wear safety belts and the vehicle must be in safe mechanical condition. CPP Risk Management: Valerie Eberle Risk Management FAQ’s: Risk Management Student Travel

{{ Student Travel Release Notice - Part 1 (Please review) Student Travel Release Notice - Part 1 (Please review) : Student Travel Release Notice - Part 1 (Please review) Release, Hold Harmless and Informed Consent - Part 2 : Risk Management – Student Travel Forms *Complete, print and submit completed forms to Club Advisor, Club President or Trip Coordinator

{{ Anita Roberts Student Involvement Coordinator; Vendor & Event Scheduling Building (OSLCC Main Office) dsa.csupomona.edu/osl GO BRONCOS! Questions?

1. If your event is not Risk Management compliance, you should: a) Cancel the event b) Alter the event to decrease the level of risk c) Purchase accidental insurance d) Any of the above 2. Which form should participants sign when attending club sponsored events? 3.When is Police coverage necessary? a)All of the time a)All of the time b)Some of the time b)Some of the time c)When there is an event larger than 200 c)When there is an event larger than 200 d)Depends on the type of event d)Depends on the type of event 4.Name the four types of risks involved in assessing events: 5.Once your event is deemed high level risk, you cannot have it? T/F T/F Risk Management Quiz

Be sure to check out, please go to the check out table with your Bronco ID. Wrap Up