Central YMCA Qualifications (CYQ) CYQ L3 Diploma in Exercise Referral Training Day

Aims and objectives To introduce Centre staff to the methods of best practice in delivery & assessment of the ‘Level 3 Diploma in Exercise Referral` Objectives: Explain the structure of QCF ‘Level 3 Diploma in Exercise Referral` Learner pre-entry requirements Overview of syllabus Discuss assessment specification for all units Explore assessment opportunities for units 3 and 4 (planning and instructing) Identify teaching & learning resources and staff requirements

Timetable 10.00 – 10.15 Introduction & aims of the day 10.15 – 10.30 Qualification structure / syllabus; pre-entry requirements 10.30 – 11.15 Assessment specifications (Unit 1 –and 2) 11.15 – 11.30 Break 11.30 – 12.45 Assessment specifications (Unit 3) 12.45 – 13.30 Lunch 13.30 – 14.30 Assessment specifications (Unit 4) 14.30 – 15.30 Assessment specifications (Unit 5 and 6) 15.30 - 16.00 Questions, summary & evaluation

Level 3 Diploma in Exercise Referral

CYQ Level 3 Diploma in Exercise Referral There are 6 mandatory units in this qualification- Total guided learning hours – 242 Total credit value - 38

CYQ Level 3 Diploma in Exercise Referral Learner pre-entry requirements: Minimum age: 16 years old. Learners must hold one or more of the following: Level 2 Certificate in Fitness Instructing or equivalent Level 3 Certificate in Personal Training Level 3 Diploma in Teaching Pilates Level 3 Diploma in Teaching Yoga Any qualifications which give entry to the REPs’ Physical Activity Advisor category eg, CYQ Level 2 Certificate in Fitness Walking.

Unit 1- Professional practice for exercise referral instructors Knowledge based unit which aims to provide the learner with an understanding of the exercise referral process, and their role within it Assessed by: worksheet (21 short answer questions) Assessment specification Learners must provide evidence that they possess all the necessary knowledge and understanding to satisfy the requirements of this unit Must be the learner’s sole work and group completion is not permitted May be completed over a period of time May be completed away from the centre (i.e. as a homework task) May be marked by the course tutor or an independent assessor

Unit 1- Professional practice for exercise referral instructors Frequently Asked Questions: Q – What is the pass mark for the worksheet? A – 100%. “Learners must provide evidence that they possess all the necessary knowledge and understanding to satisfy the requirements of this unit” From syllabus Should the learner fail to provide sufficient evidence through completion of the worksheet, supplementary questions will need to be asked by the assessor to confirm competence, or otherwise . All supplementary questions and answers must be recorded

Unit 2- Understanding medical conditions for exercise referral Knowledge based unit which aims to provide the learner with an understanding of a range of medical conditions, and how to prescribe safe and effective exercise for them. Assessed by: the completion of 15 x information sheets (one for each stipulated condition) which are found in the LAR

Unit 2- Understanding medical conditions for exercise referral Assessment specification All the medical conditions stipulated in syllabus must be covered (Skills Active (compulsory requirement) Learners must provide evidence that they possess all the necessary knowledge and understanding to satisfy the requirements of this unit Must be the learner’s sole work and group completion is not permitted May be completed over a period of time May be completed away from the centre (i.e. as a homework task) May be marked by the course tutor or an independent assessor

Unit 2- Understanding medical conditions for exercise referral Frequently Asked Questions: Q – Do all information sheets need to be individually assessed? A – It has been agreed with Skills Active that a sampling strategy my be used when assessing this unit. Therefore it is permissible for an assessor to assess a minimum of 6 worksheets for each learner. However there must be evidence that this sample is random and that over entire cohort all medical conditions have been covered

Unit 3- Planning exercise referral programmes with patients Knowledge and competence unit which aims to provide the learner with the understanding and skills required to plan safe and effective exercise referral programmes for individuals and groups and adapt them when necessary Assessed by: Worksheet (11 short answer questions) Observed patient consultation Design of a suitable exercise referral programme Patient / programme review Written letter to a healthcare professional

Unit 3- Planning exercise referral programmes with patients Assessment specification (worksheet) Learners must provide evidence that they possess all the necessary knowledge and understanding to satisfy the requirements of this unit Must be the learner’s sole work and group completion is not permitted May be completed over a period of time May be completed away from the centre (i.e. as a homework task) May be marked by the course tutor or an independent assessor

Unit 3- Planning exercise referral programmes with patients Assessment specification (observed consultation) The patient must have minimum of 2 of the following conditions In the event that a real patient cannot be found, a hypothetical patient may be used Care must be taken to ensure that the selected patient does not possess two conditions which make them high risk or outside the scope of practice for a Level 3 exercise referral instructor

Unit 3- Planning exercise referral programmes with patients Assessment specification (observed consultation cont.) During the observed consultation, the learner will be assessed demonstrating the skills required to collect information , using methods appropriate to the patients and their condition/s , including “soft skills” such as: establishing a rapport with patient showing sensitivity and empathy to patient and the information they provide working with patient to agree short, medium and long-term goals appropriate to their needs determining their patient’s needs and readiness to participate

Unit 3- Planning exercise referral programmes with patients Assessment specification (Exercise referral programme design) Following the observed consultation the learner should design a structured exercise referral programme appropriate to their patient’s medical condition/s, goals and level of fitness Since further assessment elements will require the monitoring of the patient’s progress and adapting the programme as necessary, it is recommended that this plan lasts a minimum of 4 weeks The documentation contained within the LAR should be used to ensure all ACs are met

Unit 3- Planning exercise referral programmes with patients Assessment specification (Exercise referral programme design cont.) The learner should then supply the programme to their patient and clarify their understanding of it At this time the learner should also inform their patient that they intend to review programme after approximately 4 weeks (and so will be seeking feedback at this time) Important note: Since the learner is unqualified to give advice at this stage, it is highly recommend that the assessor/tutor determine the suitability of the programme before the learner gives it to their patient.

Unit 3- Planning exercise referral programmes with patients Assessment specification (Patient / programme review) The learner should review the programme with their patient after a period of time deemed suitable to monitor their progress (It is recommended that this is a minimum of 4 weeks) This will require the completion of the patient review questionnaire (which may be conducted either remotely or face to face) Upon receipt of the completed questionnaire the learner should then monitor the patient’s responses consider any actions which are necessary or appropriate detail their recommendations on the patient review questionnaire complete the “adaptations to programme record” accordingly provide feedback and return to patient

Unit 3- Planning exercise referral programmes with patients Assessment specification (Letter to a healthcare professional) The learner must compose a letter to a healthcare professional informing them of their patient’s progress in meeting the pre-planned goals

Unit 3- Planning exercise referral programmes with patients Frequently Asked Questions: Q – Does the assessor need to be present during the learner/patient consultation? A – No. Although the assessor requires to see how the learner uses the consultation process to gather the required information, this may be undertaken via Skype (live) or submitted video evidence (recorded)

Unit 4- Instructing exercise with referred patients Knowledge and competence unit which aims to provide the learner with the understanding and skills required by the learner when instructing exercise for referred patients. Assessed by: Written session plan Observed session delivery Written worksheet

Unit 4- Instructing exercise with referred patients Assessment specification (written session plan) The learner must produce a session plan for an exercise referral patient with a minimum of 2 of the following conditions In the event that a real patient cannot be found, a hypothetical patient may be used with the conditions being selected by the tutor/assessor from the table This plan must only be based upon the learner’s own area of expertise Eg: Gym, ETM, PT, Pilates etc.

Unit 4- Instructing exercise with referred patients Assessment specification (Observed session delivery cont.) Prior to delivery of the session, the assessor should ensure the learner has selected a suitable range of exercises/physical activities for their patients The learner must then instruct their patient through the approved pre-planned session, following which they should conduct a patient feedback session explain to the assessor how this information could be used to improve their own personal practice

Unit 5- Anatomy and physiology for exercise and health Knowledge based unit which aims to provide the learner with the underpinning anatomy and physiology knowledge an instructor requires, when programming exercise for a range of clients Assessed by: Multiple Choice Theory paper Assessment specification: Externally set Internally invigilated The time allocation is 60 minutes 40 questions (1 mark per question) and the learners must achieve a minimum of 28 marks overall to pass (70%).

Unit 5- Anatomy and physiology for exercise and health Frequently Asked Questions: Q- If a learner already has achieved this unit (from Level 3 Personal Trainer or a similar level 3 qualification), can they claim “equivalence”? Y- Yes, providing the unit (number) is identical no further assessment is necessary Q - Are mock theory papers available? A - Yes, these can be accessed via the CYQ website www.cyq.org.uk or requested from theorypapers@cyq.org.uk Q - How do I order theory papers? A - CYQ theory papers are available to approved centre contacts from theorypapers@cyq.org.uk

Unit 6: Applying the principles of nutrition to a physical activity programme Knowledge and competence unit which aims to provide the learner with the understanding and skills required to apply the principles of nutrition to support client goals, as part of an exercise and physical activity programme Assessed by: Multiple choice theory paper Knowledge questions Case study

Unit 6: Applying the principles of nutrition to a physical activity programme Assessment specification (Multiple choice theory paper) Externally set Internally invigilated The time allocation is 45 minutes 30 questions (1 mark per question) and the learners must achieve a minimum of 21 marks overall to pass (70%).

Unit 6: Applying the principles of nutrition to a physical activity programme Assessment specification (Knowledge questions) 17 Short answer questions All questions must be completed Must be the learner’s sole work and group completion is not permitted May be completed over a period of time May be completed away from the centre (i.e. as a homework task) May be marked by the course tutor or an independent assessor

Unit 6: Applying the principles of nutrition to a physical activity programme Assessment specification (Case study) Healthy individual fellow student friend/relative partner/spouse Requires learner to collect, record & analyse information in order to provide nutrition and exercise/activity advice to their client based on sound nutritional & exercise principles Case study pro-forma & marking scheme is supplied

Resources Syllabus Learner Assessment Record (LAR) Manual (supporting resource only ie: not mapped to syllabus) IQA Guidance Pack

Staff requirements All Tutors, Assessors and Quality Assurance Staff must: Possess an exercise referral specific qualification equivalent to the qualification or units being taught / assessed or quality assured Possess a context specific qualification in the context of fitness being assessed or quality assured eg exercise to music, yoga Have relevant industry experience Have knowledge of and a commitment to the Exercise and Fitness Code of Ethical Practice Demonstrate active involvement in a process of industry relevant Continued Professional Development during the last two years (this may be discipline/ context specific or relevant to tutoring assessing or quality assurance) Be knowledgeable of the Active Leisure, Learning and Wellbeing framework of qualifications The resources that are available for the Mandatory units are: The mandatory units syllabus The mandatory units learner assessment record A learner manual Schemes of Work Power point presentations And CYQ eLearning All resources can be ordered via the CYQ website www.cyq.org.uk Although the majority are available as free downloads again accessed via the website

Staff Responsibilities Tutor The role of the tutor is to plan, deliver and evaluate an effective programme of learning to accommodate the needs of all learners registered – they should hold or be working towards a recognised teaching qualification The tutor should hold or be working towards a recognised teaching qualification

Staff Responsibilities Assessor The role of the assessor is to make an informed judgement about the range of evidence a learner may produce to demonstrate their competence to meet the assessment criteria Tutors must have a L3 Award or Certificate in Assessing Vocational or Work-based Achievement (QCF); SQA equivalent; L3 Assessing in the A.L.S.; A1, D32/33 NB:Tutors working towards an assessing award will be required to have decisions countersigned by a qualified assessor Final summative assessment conducted by independent assessor The role of the assessor is to make an informed judgement about the range of evidence a learner may produce to demonstrate their competence to meet the assessment criteria. Assessors should hold or be working towards a recognised assessing qualification. Unqualified assessor decisions should be countersigned by a qualified assessor

Staff Responsibilities Internal Quality Assurer The role of the internal quality assurer is to make informed judgements regarding the practice of and decisions made by the assessment team to maintain standards and to provide guidance and support to assessors – they should hold or be working towards a recognised IQA qualification IQA’s must have a L4 Award in the Internal Quality Assurance of Assessment Processes and Practice(QCF); SQA equivalent; V1, D34 IQA’s must sample all assessors The role of the internal quality assurer is to make informed judgements regarding the practice of and decisions made by the assessment team, to maintain standards and to provide guidance and support to assessors. They should hold or be working towards a recognised IQA qualification

Website Visit www.cyq.org.uk for: Full qualification details Centre guidance including: fees policies and procedures FAQs Resource previews and demos Training days calendar Assessor/IQA course schedule

Summary Please complete CYQ ‘Evaluation Form’ and ‘CPD Claim Form’ Any further questions? Please complete CYQ ‘Evaluation Form’ and ‘CPD Claim Form’ Thank you for your participation and feedback