Technology Procurement via DIR Contracts – The Basics presented by the Texas Department of Information Resources (DIR) Technology Sourcing Office Contracts and Vendor Management Wednesday, November 19, :00 am via Webinar

Poll Question 1 Indicate your organization type. 2

Session Objectives 3 Knowledge of what DIR provides Navigating the DIR website Be able to identify a technology related item

What is DIR? Texas Department of Information Resources (DIR) provides statewide leadership and oversight for management of government information and communications technology. 4

DIR Functions DIR Cooperative Contracts Technology Planning and Policy Communication Technology Services Data Center Services Information Security Texas.gov 5

DIR Technology Sourcing Office Technology Sourcing Office Contracts and Vendor Management Enterprise Contract Management 6

Poll Question 2 Who are DIR’s customers? 7

Who are DIR’s Customers? Eligible Customers Include  State Agencies  Higher Education  K-12 Independent School Districts  Cities  Counties  Municipal Districts  Out of State Governmental Entities  Assistance Organizations registered with the Texas Facilities Commission or the Texas Comptroller of Public Accounts 8

Technology Related Products on DIR Contract Computers/Laptops Software Hardware Networking Equipment Printers Surveillance Cameras Data Storage Digital Photography Projectors Security Products Videoconferencing Equipment Classroom Interactive Products 9

Technology Related Services on DIR Contract IT Staffing Services Training – Technology Based Managed Services Managed Document Output Deliverables Based IT Services (DBITS) Conferencing Services Telecommunications Services including:  Wireless Voice and Data  Pagers  Local Telephone Service  Long Distance  Internet  Satellite  Interpreter Services – over the phone  Audio Conferencing  Cable Modem and DSL 10

11 DIR Cooperative Contracting Process HOW DOES DIR ESTABLISH CONTRACTS? DIR competitively bids all contracts DIR posts Request for Offers (RFOs) on the Electronic State Business Daily (ESBD) RFOs are generally posted for 30 days DIR establishes Statewide Master contracts with vendors for products or services when sufficient customer demand exists Usually multiple awards Contracts are awarded for a specified term – usually initial one year term with two or three optional renewal years

DIR Cooperative Contracting Process. 12

13 Screen Shot - Current Contracting Initiatives

14 Current DIR Contracting Initiatives Posted on DIR’s Web site Lists initiatives by procurement stage  Planning  RFO Postings – links directly to the posting on the Electronic State Business Daily (ESBD)  Evaluation  Negotiation  Recent Awards Each initiative has a brief description, expected phase completion date, and contact information

Navigating the DIR Website 15

Example – Individual Contract Page 16

Texas Department of Information Resources Cooperative Contracts Webpage 17

Identify Technology Related Items 18

Poll Question 3 How many of you know whether a Class and Item number is designated as a qualified Automated Information System product or service? 19

Look Up NIGP Commodity Codes 20

Sample Technology-Related Commodity Codes

Sample Technology-Related Commodity Codes

23 Searching for DIR Contracts: Website

Cooperative Contracts Webpage Search The Search Products & Services page provides four ways to search for Cooperative Contracts, allowing you to quickly find contracts by product category, IT commodity class code, or contract number. 24

Cooperative Contracts Webpage Search (previous version) 25 The previous search engine is also available to search products and services. Click on the link shown below.

Cooperative Contracts Webpage Search. 26 Pick a product type from the icons on the search page. The search results in a list of all prime contracts DIR holds for that product type. You can filter your results based on product subtype, vendor/reseller, brand and HUB type.

Cooperative Contracts Webpage Search Once you search by any four methods described here, a search result grid will provide you with a list of contracts and vendors. 27

Questions and Answers Phyllis Benitez, Contract Manager Delia Arellano, Contract Manager 28

Next Webinar Advanced Technology Procurement via DIR Contracts December 2, 2014 Interesting topics: DIR Exemption Negotiating Pricing Understanding DIR Terms and Conditions DIR Contracts Data 29

30 Contact Us Dana L. Collins Contracts & Vendor Management Mary Cheryl Dorwart Technology Sourcing Office

THANK YOU FOR ATTENDING! 31 HAVE A NICE DAY!