U.S. General Services Administration Small Business Procurement with eTools Peter Bastone Program Analyst General Services Administration March 12 th, 2015

Federal Acquisition Service My Background  FAS CIO Experience  Advantage/eBuy Development  Categorization and Product Data  Business stats and reporting  Acquisition Management Experience:  Internal systems requirements (eOffer/eMod, Legacy/Management systems)  IT Governance  Systems and policy  Reporting and performance measures

Federal Acquisition Service What will we cover today?  Introduction to the MAS program and eTools  eLibrary: Searching for small businesses  Advantage: Searching and filtering for small businesses.  eBuy: Posting a set-aside RFQ for small businesses  Other Resources (InterAct, GSA.gov)  Questions

Federal Acquisition Service Multiple Award Schedules  Gsa.gov/schedules  GSA Multiple Award Schedule (MAS) contracts, also referred to as GSA Schedule and Federal Supply Schedule contracts, are indefinite delivery, indefinite quantity (IDIQ) contracts that are available for use by federal agencies worldwide. GSA awards and administers MAS contracts pursuant to 40 U.S.C. 501, Services for Executive Agencies.  Fair and Reasonable pricing.  Over 18,000 MAS contracts, doing over $30 billion in sales in FY  20 year contracts: A 5 year base, with three 5 year options.  Over 75% of MAS Contractors are Small Businesses

Federal Acquisition Service

Advantage:  Product Superstore opened in 1994  Hosts orderable products and vendor catalogues  Store your profile and payment information.  Ideal for “off the shelf” purchases of low dollar items.  Ideal for performing market research.

Federal Acquisition Service eBuy:  electronic Request for Quote (RFQ) system designed to allow government buyers to request information, find sources, and prepare RFQs online, for millions of services and products offered through GSA's Multiple Award Schedule (MAS) and GSA Technology Contracts.  Ideal for complex/customized services.  Ideal for seeking volume discounts.  Check out to eBuy from an Advantage cart.

Federal Acquisition Service eLibrary:  eLibrary lists MAS contract holders, and Government Wide Activity Contracts  A “yellow pages” for finding sources.  “Contracts Online” to see clauses and exceptions.  Ideal for finding contract information and sources.

Federal Acquisition Service eTools Benefits  Electronic: paperless, seamless, storage…  Reliable: Limited to MAS contract holders.  Transparency: visibility of prices, postings to data.gov, RFQs available to all schedule holders, visible clauses and exceptions.  Meets competition requirements.  Helps connect buyers to small businesses.

Federal Acquisition Service eLibrary

Federal Acquisition Service eLibrary

Federal Acquisition Service

Other points to consider:  Geographic location: MAS requires coverage nationwide.  Address could be “corporate”.  Review price list, or call for specialized requirements.

Federal Acquisition Service Advantage

Federal Acquisition Service Advantage Activity FY 2014FY 2015 TD All Advantage Total Spend$629M$148M % Increase over Last6%13% Products Online42.2M43.7M GSA/VA Contracts17,88717,330

Federal Acquisition Service

eBuy

Federal Acquisition Service

eBuy Activity FY 2014FY 2015 TD All eBuy RFQs Created72,01415,906 % Increase over Last15%16% RFQs over $1M Award Estimated Awards$9.4B$2.3B Small Business RFQs17,3293,772 HHS Activity RFQs Created3,6771,080 Set-aside RFQs745165

Federal Acquisition Service Top Ten RFQ Creators AgencyFY 2014 Department of Veterans Affairs12,730 Department of the Navy11,195 Department of the Air Force11,133 Department of the Army8,153 Department of Defense (Office of Secretary of Defense)4,555 Department of Health and Human Services3,677 Department of Homeland Security3,447 General Services Administration2,821 Department of the Interior2,604 Department of Agriculture2,318

Federal Acquisition Service Interesting HHS RFQs  WebTrends Software Annual Maintenance Renewal  Vein Illuminator  NIA Executive Leadership Coaching & Team Building Services  Human Whole Genome Sequencing Service  Hazardous Waste Removal and Disposal  Nitrogen/Protein Analyzer  Cryopreservation

Federal Acquisition Service

Final Considerations  Selected vendors get a notification, but any qualified vendor can see the RFQ.  Non-qualified vendors will not see the RFQ via eBuy  Double-check size and agency policy as needed.  Average RFQ receives 3 quotes.

Federal Acquisition Service Other Resources  GSA.gov/schedules  GSA.gov/schedulesandsbgoals  schedules

Federal Acquisition Service eTools Contact Information  eTools Helpdesk 

Federal Acquisition Service Final Questions

Federal Acquisition Service Thank you for having me!