RSD Student Email 2014-15 Using Your Email

School Email Expectations For school and educational use only Email messages will be monitored Don’t write anything you wouldn’t say in public Don’t write anything you wouldn’t say at school.

Email Etiquette Keep the subject line brief and relevant Take the time to review your message before sending Check your spelling before sending the message There is no spell checker built into Office 365. Students can write their messages in Word an then copy and paste or use Chrome. Tip: read message aloud to check/review.

What do the Buttons Mean? To: These are the people you are directly talking to CC: People also want to share this information with Reply: This will return an email to just the person who emailed you Reply All: use this with caution, all of the people mentioned in To and CC will be replied to

Create a Document Write down the following: Login webpage Username Email address Have students create a Word document that contains, the login URL, their username and their email address. Putting all the information in one place will make it easier for students to login next time. They can even copy and paste their username from this document to the website (instead of typing it all out each time). Example: I login at this website:             login.microsoftonline.com My username is:         smith.j123456@students.rentonschools.us My email address is:   smithjoh000@students.rentonschools.us

Login What is my username? The same username used when logging into a computer, with @students.rentonschools.us added (last name . first initial + internal ID number) For example John Smith #123456 Will login using: smith.j123456@students.rentonschools.us Please double check this username if a student has issues logging in. It is very easy to make typo here.

How to Access Your Email Using a web browser navigate to: https://login.microsoftonline.com This URL is also on the letter sent home by pilot teachers. Teachers consider putting this link on your SWIFT site.

Login Use your regular computer login: Students should not use the Office 365 option to change their password. Technology Services has a tool that automatically syncs passwords between the computer login and the student email one.

Start Page Click on Outlook to go to your email

Set Language and Time Zone This only needs to be done once

(UTC-08:00) Pacific Time(US & Canada) English (United States) (UTC-08:00) Pacific Time(US & Canada) Click Save

Finding your email address Click on the arrow next to your name to find your actual email address This is a point of confusion. Please emphasis that students login with their regular computer username, but their email address is different.

Sending an Email Make sure Outlook is selected Click new mail in the upper left

Use Your Email! Sent an email to your teacher Put your class period in the subject line Period #

Add to Your Contacts Add your teacher to your contacts Click People Follow the prompts to add to your contacts, don’t forget to save

Add a Signature Line Click the gear next to your name

Adding a Signature Click Options Settings

Adding a Signature Your Signature should include: First and Last Name Click mail and email signature Your Signature should include: First and Last Name Title (Student) Email address School Name

Some Final Tips and Ideas What do the Buttons mean? What should the email be used for? To: These are the people you are directly talking to CC: People also want to share this information with Reply : This will return an email to just the person who emailed you Reply all Use this with caution, all of the people mentioned in To,CC and BCC will be replied to This is a school assigned email and should be used for educational and professional communication. Email is not private. Emails will be monitored and can be used as evidence in the case of bullying or inappropriate behavior. Also as with all electronic content once it is available outside of your computer it can be hacked or mistakenly re-routed to someone you may not have intended it to go to. _________________@students.rentonschools.us is an email associated with the Renton School District please be professional.

Canvas Link Follow the link and setup your account. https://rentonschools.instructure.com/courses/9/users