New Athletic Director Workshop FHSAA Compliance Seminar 2014 Ronald Reagan Senior High School

Athletic Director Job Responsibilities Possesses a thorough knowledge of all School Board policies and athletic regulations approved by District/School and is responsible for their implementation Administers all school district interscholastic policies and procedures as well as the By-laws and Policies of the FHSAA, interpreting them for staff where applicable Attends all required meetings and FHSAA mandatory district planning meetings

AD – Job Responsibilities Attends home athletic contests and/or arranges for proper supervision and event management Coordinates attendance of administrative personnel at all home athletic contests Presents recommendations for changes in athletic policies and procedures to the school-site principal Develops all interscholastic contest schedules and submits to FHSAA/C2C and Officials Issues and maintains a record of all contest contracts

AD – Job Responsibilities Acts as a tournament manager for all conference and tournament playoff activities assigned to the school Cancels, postpones and reschedules contracted contests, officials, and transportation due to inclement weather or other hazardous conditions Ensures that a permanent file of medical examinations, insurance forms, records, parental consent forms, insurance payments, and emergency contact information is maintained for seven (7) years Provides rosters of eligible/qualified student-athletes to head coaches

AD – Job Responsibilities Determines eligibility for all FHSAA Non-traditional Students Determines scholastic eligibility of all candidates for athletic teams and certifies their eligibility in accordance with FHSAA Works with the athletic business manager and head coaches to develop the annual athletic budget Assumes responsibility for game management at all home interscholastic contests on and off campus Monitors the athletic program to ensure compliance with Title IX and the Florida Equity Act Prepares appeals to the FHSAA Section Appeals Committee Seeks ways to support and finance the athletic program

Rules and Regulations (Where to find answers) FHSAA Website ▫ By-laws of the FHSAA ▫ FHSAA Eligibility and Compliance Webpage  Webinars - previous and new  Mentorship from the FIAAA ▫ FHSAA Officials Guidebook School Board Rules School Polices National Federation of High School Sports Rules Books Peer Athletic Directors

Sports/Game Schedules What sports does my school offer? Where are the schedules for ? Are my schedules in C2C? Do I have a password for C2C Does my officials association or other entity require membership in a scheduling program? How do I get officials? How do I pay officials? Do I have to use “those” officials?

FHSAA Districts Is my school in a FHSAA District? If so, what District and how do I know? ▫ FHSAA Website: sports and then assignments ▫ Not all teams are in the same Classification or District ▫ Am I a District Leader? How do I find out information about my District Tournaments?

FHSAA Eligibility Requirements Set up a system for checking academic eligibility and collecting forms EL02 – Physical Form EL03 – Consent and Release EL3CH – Consent and Release – Concussion EL06 – School Transfer EL07 – Home School EL10 – Request for Eligibility Ruling EL11 – Section Appeals

Eligibility Requirements Age verification Academic verification Practice verification – Acclimatization C2C ▫ Athlete Eligibility ▫ Team Rosters ▫ Sports Schedules ▫ State Entry List ▫ Other paperwork to be sent to the FHSAA

Athletic Personnel - Coaches Hiring of Coaches – School Board or School Policy ▫ Instructional/Teacher Coaches ▫ Non-Instructional Coaches ▫ Volunteer Coaches Certification of Coaches ▫ District Certification ▫ FL DOE Athletic Coaching Certification Jessica Lunsford Clearance What happens when a volunteer coach or non-certified coach gets ejected?

Time Management FHSAA Deadlines ▫ Calendar – Paper vs Electronic Game and Officials Deadlines Meetings ▫ District Planning ▫ District Scheduling – Do you manage your or does your manage you? Text - Is text your only form of communication?

Time Management - Continued Before You Leave Home Daily ▫ Check Weather Forecast ▫ Check Traffic ▫ Quick Glance at and Text  Why? Ejections and other issues that could surprise your principal ▫ Wardrobe – Do you have clothing for all different types of events and weather you could experience daily? ▫ Electronic Devices  Phone and charger  Tablet and charger  Lap Top and charger Now you are ready to leave home and start your day!

Time Management - Continued Office Responsibilities ▫ – What is your system of communication? ▫ Possible voice mail ▫ Update the daily schedule ▫ FHSAA / C2C deadlines and submissions ▫ Home Events  Facilities  Event Staff  Weather ▫ Away Events  Transportation  Release, class coverage  First aid and hydration equipment

Communications Administration Coaches Parents Athletes Community Media Social Media ▫ Facebook, Twitter, Text, Chat, Instagram

Equity for All Not just Gender Equity ▫ Coaching staff equity ▫ Athletic Trainer availability equity ▫ Equipment Equity ▫ Uniform Equity ▫ Fund-Raising Equity ▫ Facility Equity ▫ Practice Time Equity ▫ Game Time Equity ▫ Game coverage and attendance by athletic and administrative staff equity ▫ Equity is more than numbers.

Traits of a Good AD Reads , Returns important s Answers phone Owns issues Knows the weather Knows their school’s schedules Plans Has a “To Do” List - with nothing checked off Asks questions Is a good listener

New AD Workshop Good luck Have a successful year Remember, it takes 3 years to learn the AD job, you are in year 1 Call Ask Call another AD for second opinion Ask again