Safety Management System Malcolm Maclachlan
Safety management system (ISM Code, 1.1.4) A structured and documented system enabling Company personnel to implement effectively the Company safety and environmental protection policy.
Safety Management Certificate (ISM Code, 1.1.6) A document issued to a ship which signifies that the Company and its shipboard management operate in accordance with the approved safety management system.
Safety management objectives of the Company (ISM Code, 1.2.2) Should, inter alia: – –.1 provide for safe practices in ship operation and a safe working environment; – –.2 establish safeguards against all identified risks; and – –.3 continuously improve safety management skills of personnel ashore and aboard ships, including preparing for emergencies related both to safety and environmental protection.
Objectives of safety management system (ISM Code, 1.2.3) The SMS should ensure: – –.1 compliance with mandatory rules and regulations; and – –.2 that applicable codes, guidelines and standards recommended by the Organization, Administrations, classification societies and maritime industry organizations are taken into account.
Functional requirements of SMS (ISM Code, 1.4) Every Company should develop, implement and maintain a safety management system which includes the following functional requirements:.1 a safety and environmental-protection policy;.2 instructions and procedures to ensure safe operation of ships and protection of the environment in compliance with relevant international and flag State legislation;.3 defined levels of authority and lines of communication between, and amongst, shore and shipboard personnel;.4 procedures for reporting accidents and non-conformities with the provisions of this Code;.5 procedures to prepare for and respond to emergency situations; and.6 procedures for internal audits and management reviews.
Functional reqmt 1: Policies Safety policy + environmental-protection policy essential for ISM certification. Safety policy + environmental-protection policy essential for ISM certification. Other Company policies (e.g. D&A, smoking, harassment) are not required by ISM Code. Other Company policies (e.g. D&A, smoking, harassment) are not required by ISM Code.
Functional reqmt 2: Operating instructions & procedures For all normal deck ops: risk assmts; nav (incl. for chart corr’ns, standing orders, night orders, compass errors, etc.; cargo handling/care; mooring; ship-to-ship transfers; bridge equipt user manuals; helideck manual; COW manual; enclosed space entry instructions; etc. For all normal deck ops: risk assmts; nav (incl. for chart corr’ns, standing orders, night orders, compass errors, etc.; cargo handling/care; mooring; ship-to-ship transfers; bridge equipt user manuals; helideck manual; COW manual; enclosed space entry instructions; etc. For all normal E/R ops: machy operation & maintenance; isolating electrics & machy; etc. For all normal E/R ops: machy operation & maintenance; isolating electrics & machy; etc. For all normal catering dept ops: storing; food handling & storage; cleaning; etc. For all normal catering dept ops: storing; food handling & storage; cleaning; etc.
Functional reqmt 3: Personnel info Who’s who on board? Line managers? Who’s who on board? Line managers? Who’s who ashore? Line managers? Who’s who ashore? Line managers? Who is link between ship & shore? (DPA) Who is link between ship & shore? (DPA) Who does what? Job descriptions or specifications. Who does what? Job descriptions or specifications.
Functional reqmt 4: Accident & N/C reporting procedures Procedure for reporting an accident (DPA; flag State (MAIB); coastal State/port State; classification society. Statutory requirements + company requirements. Procedure for reporting an accident (DPA; flag State (MAIB); coastal State/port State; classification society. Statutory requirements + company requirements. Procedure for reporting a Non-Conformity: document(s). Procedure for reporting a Non-Conformity: document(s).
Functional reqmt 5: Emergency procedures For all “usual” emergencies (see BPG) plus other “ship-specific” emergencies, e.g. thruster failure, diving accident, well kick or blowout, helideck crash/fire. For all “usual” emergencies (see BPG) plus other “ship-specific” emergencies, e.g. thruster failure, diving accident, well kick or blowout, helideck crash/fire.
Functional reqmt 6: Procedures for Internal Audits & Mangmt Review Internal audits to check that ops are in accordance with SMS. (Code, 12.1) Intervals not specified but usually every year. Personnel? Depends on Co. size/structure: DPA? Master/Chief Eng? Internal audits to check that ops are in accordance with SMS. (Code, 12.1) Intervals not specified but usually every year. Personnel? Depends on Co. size/structure: DPA? Master/Chief Eng? Management review to XXXX. Management review to XXXX. Master’s review is part of MR. Master’s review is part of MR.
Documentation (ISM Code, 11) Documents used to describe and implement the SMS may be referred to as Safety Management Manual. Documentation should be kept in a form that Company considers most effective. Each ship should carry on board all documentation relevant to that ship.
Company verification, review and evaluation (ISM Code, 12) 12.1 Company should carry out internal safety audits to verify whether safety and pollution-prevention activities comply with the SMS Company should periodically evaluate the efficiency of and, when needed, review the SMS in accordance with procedures established by the Company Audits and possible corrective actions should be carried out in accordance with documented procedures Personnel carrying out audits should be independent of areas being audited unless this is impracticable due to size and nature of the Company.
Verification and control The Administration, another Contracting Government at the request of the Administration or an organization recognized by the Administration shall periodically verify the proper functioning of the ship’s safety management system. (SOLAS reg. IX/6) MCA carries out initial, intermediate (2½ yr) & renewal (5 yr) audits of UK ships.