* Probationary employees status * Change in custodial hours require 20 days notice * Start identifying replacements for anticipated openings (FM 7066) * Ensure employees are working in the program/job description that they are being paid from

* You will purchase what you are allocated * Make sure job codes match what is being taught * Coding of students and course codes used in scheduling will effect FTE generated by the school * Request Seniority List if needed

* Built on what you are allocated and the personnel that are tied to those allocations * If you have a large increase or decrease of enrollment in summer communicate with Region ASAP * Class Size is alive and well

* Do not surplus copy machines * Conduct mini-property audits prior to EOY * Bids needed for next year o Yearbook and photo company o Timely request to use lowest bidder * Fee memo for next year

* Updated Bilingual Codes Chart

* WB# IPEGS EOY * WB# Travel Agency Services * WB# Ink/Toner Supplies * WB# Summer 2015 School Counselor Days * WB# Procedures for Handling Monies Collected for Tablet Fees and Repairs

Dr. Jacques Bentolila, Administrative Director (305) ext – Office (305) – Private Line (305) – Fax (786) – Cell Raquel Diaz, District Administrative Assistant (305) ext. 5047

Ms. Keisha Johnson Cabrera, Budget Supervisor (305) – Office Mr. Jesus Larranaga, Instructional Staffer (305) – Office Mr. Henry Tablada, Non-Instructional Staffer (305) – Office

* WB #17461 – 2015 Mandatory Summer Principal Institute (Synergy and Certified Assessor Training Tool II, CATT II) o See specific date Schedule in Weekly Briefing #17342 o Strand I o 2 days - Operational Management o 3 days – Synergy (A.P. and Teachers also attend) – WB# o Strand II  3 days – Certified Assessor Training Tool (CATT II)  Monday, June 8 th – Half Day Mandatory ESOL Compliance Session

* WB #17459 – Spring 2015 Leadership Conference for District, Region, and School-site Administrators o Saturday, May 16 th, The Miami Herald, 8:30am – 3:30pm * Bridges Symposium: Building Relationships that Empower (SAVE- THE-DATE) o Wednesday, June 10, 2015, 7:00am – 3:30pm (for Traditional and Charter School Principals)

* WB #17490 – ESE Summer Academy for Assistant Principals o Scheduled for June 15, 16, 17 o Assistant Principals selected must attend all 3 days; it’s strongly recommended that they supervise the ESE Department o Application due by Friday, May 8 th to Liliane Salazar and copy Rosa Lewis

* WB #17461 – Professional Development Needs Assessment Survey for Teachers and Instructional Personnel * WB #17458 – Instructions for Accessing Professional Development History o Survey must be completed Friday, May 15 th o Will assist the district in identifying PD offerings for school year * Other Summer Professional Development sessions for Teachers are posted each week, please share with employees

* WB# – Various SPED Summer Professional Development for selected positions for school year o Application due May 7 th * WB #17277 – Superintendent’s Advisory Panel Inclusion Achievement Award o Application due May 29 th to Dr. Rosalia Gallo * WB #17420 – April ESE Monthly Newsletter o Identifies SPED professional development opportunities o Program specific “look fors” of activities that should be taking place (see the heading “What Principals Should See Taking Place”)

* WB #17374 – Listeners/Oyentes Volunteer Program o Survey must be completed by May 15 th, if interested in participating in the Program * WB #17248 – FDOE Annual ESE Parent Survey – due May 31 st * WB #17269– School Health Services Satisfaction “Principal Survey” o Providing feedback on your satisfaction with the Miami-Dade County Health Department’s school health services o Survey must be completed by May 29 th

* WB #17269– School Health Services Satisfaction “Parent Survey” o Sent to selected principals to provide a copy of the survey with return envelopes to parents o Survey must be returned by May 29 th * WB #17275 – Procedures for Initial Gifted Placement with Future Services o Review process with SPED chair; developed to avoid FTE errors and appropriately fund gifted services o Testing will occur in Summer; Cases must be submitted ASAP

Save the Dates * Elementary Regional Competition will be held on May 13, 2015 at Miami Springs Middle School. Registration begins at 8:30 a.m. * Secondary Competition will be held on May 14, 2015 at Miami Dade College, North Campus, Building Registration begins at 8:00 a.m. * Final Competition will be held on May 28, 2015 at Miami Dade College, North Campus, Building 5000 – Lehman Theatre. Registration begins at 8:00 a.m.

* Suspensions * One Stop Educational and Community Service Center o Articulation Process – complete FM-6112 o Complete Court Ordered Re-entry FM-6612

* Monday, July 6 th – Friday, July 31 st * Services Offerings o Regular Program (opened additional sites) o ESY (Pending – but will Open Summer Sites) * 2 Teacher Professional Development Days o Wednesday, July 1 st & Thursday, July 2 nd o One Full day PD; One Full day work in classroom

* Student Eligibility and Ratios o Elementary – 1:18 o Middle – 1:25 (Course Recovery of one subject area) * i-Summer Learning-On-The-Go * Administrative Coverage/Summer Vacations * Clerical & Custodial Coverage/Support o To include Supplies and Personnel * Summer Services Eligibility o Completion by June 3 rd

* WB# – K-12 District’s Summer Reading Guidelines, Reading Lists and Suggested Activities for K-12 Students * WB# – Summer 2015 School Counselor Day (Middle/Senior High) o Senior High – 2 days per school counselor allocation o Middle – 1 day per school counselor allocation o K-8 – 2 Days per school

* WB# – Information regarding required training for Extended School Year o Training Module must be viewed by Friday, May 24 th o ESY Principal Verification of Training Completion Form due by Monday, June 1 st to ESE Department

* T – Summer School Eligibility Worksheet * T – Summer School Lockouts o Reflects employees who have a lockout code and are excluded and ineligible for summer employment o School staff must sign the worksheet to indicate their interest in summer employment o No waivers for expired certificates will be granted for the 2015 Summer School session

Dr. Janice Cruse-Sanchez, Administrative Director (305) ext – Office (305) – Private Line (305) – Fax (786) Cell Rosa Lewis, Administrative Secretary (305) ext. 5046

Ms. Helen Piña, District Director Office of Professional Standards (305) – Office Andrea McKyer, District Administrative Assistant (305) ext – Office

* Initiates after the Support Dialogue process has been completed * Initiated when a professional’s performance is unsatisfactory in one or more standards * Applies to all Annual Contract and Professional Service Contract teachers

Observation of Standards Forms –AC/PSC (OSF)* * IP box indicates Yes * Specific unsatisfactory standards are identified 1. Assessor must contact the Region Office and Office of Professional Standards (OPS) 2. Conference for the Record (CFR) – Notification and Summary 3. CFR Summary and IP initiation must be completed with signatures within ten (10) calendar days

4. The 90-Calendar Day Probation Period begins the day after the IP is signed 5. Process includes two (2) additional observations and one (1) confirmatory observation 6. If the professional does not remediate, the professional may not be recommended for continued employment

* If the IP cannot be completed before the end of the school year, it is continued to the next year * The summative evaluation is withheld until the process is completed * The status is documented on the IP * A transfer does not extend the period of the IP

Ms. Lourdes P. Gimenez, Administrative Director (305) ext. 5056– Office (305) – Private Line (305) – Fax (305) – Cell Andrea McKyer, District Administrative Assistant (305) ext. 5048

Dr. Jimmie L. Brown, Jr., District Director Office of Professional Standards (305) – Office Andrea McKyer, District Administrative Assistant (305) ext. 5048

* Student Transfers o Begins May 20 th and will not be processed until summer o New Form - FM 3281, Revised 4/15 * SCAMS – Input as incidents occur * Transfer Revocations

* End of Year Procedures Guide * Authorization for Data Correction o WB# o Due Friday, May 8, 2015

Ms. Amelia Leth, Administrative Director (305) ext. 5059– Office (305) – Private Line (305) – Fax (786) Cell Yolanda Busquet, Social Work Chairperson Student Administrative Transfers (305) ext Ana Perez, District Administrative Assistant (305) ext. 5061

What if you gave someone a gift, and they neglected to thank you for it Would you be likely to give them another? Life is the same way. In order to attract more of the blessings that life has to offer, You must truly appreciate what you already have. ~ Ralph Marston ~ Ralph Marston