Network Managers Forum 23 rd April 2015

Agenda 8.30am – Breakfast 9.05am – Welcome and Schools ICT Update Jason Waring, ICT Schools Service Relationship Manager 9.20am – “The Link” Update Richard May, Schools ICT Transition Manager 9.55am – SIMS Autumn Release Jon Osborn, Schools ICT Operations Consultant 10.15am – SQL Migration Jon Osborn, Schools ICT Operations Consultant 10.30am – Break 11.00am – Teacher App Demo George Rowlands, Schools ICT Senior Training Officer 11.30am – eSafeguarding Discussing social media, regulations and eSafeguarding Chris Whitelaw, Schools ICT Senior Training Officer 12.30pm – Close

Welcome and Schools ICT Update Jason Waring, ICT Schools Service Relationship Manager

“The Link” Update Richard May, Schools ICT Transition Manager

Backhaul Update Original Configuration: Please excuse the poor diagram!

Backhaul Update Updated Configuration: Another bad example of using Visio in a rush!

FWA Migration Project Coming to the end of a seven year contract for FWA circuits Schools were connected via a variety of topologies Some connect through multiple schools Some connect through secondary schools Others connect through other council buildings Often third party masts were used

FWA Migration Project

Replacing FWA Some schools were already migrated onto new circuits in 2014 Usually where existing ‘hub’ sites were being decommissioned e.g. Newhaven and The Grove c130 schools still left running FWA this year Where possible using Fibre to the Cabinet (FTTC) Alternatively using Ethernet First Mile (EFM) Some sites (<20) where neither is currently available Still investigating options for these sites including ADSL, Bonded ADSL, Satellite Broadband and even FWA 

Timescales FWA Contract expires end of August 2015 Main project work began at the start of the year 3 visits required per site Planning on completing rollout by End of July Hoping to complete most sites by End of June Might have to pick up a few visits in the summer

FWA Decomission Will begin decommissioning after the summer All existing and no longer required aerials will be removed Further information to follow

Current Progress FTTCEFMTotal% Complete Total Number of Sites Stage 1 Pre check visits complete % Pre site checks signed off83588 Stage 2 BT 1st Visit to be confirmed % BT 1st Visit arranged BT 1st Visit Complete 480 Stage 3 BT 2nd Visit to be confirmed % BT 2nd Visit arranged 180 BT 2nd Visit Complete 280 Stage 4 Site migration to be confirmed % site migration visit arranged 320 Site migration Complete 808

Managed Services Will soon begin a review of the existing ESEN Managed Services Filtering Firewall DNS SMTP Filtered Feeds Web Hosting etc…

SIMS Autumn Release Jon Osborn, Schools ICT Operations Consultant

SIMS Spring Update

System support (Retirement dates) SystemLast Supported Date Windows XPSummer 2013 Windows VistaSpring 2013 Windows Server 2003Summer 2013 Office 2003Autumn 2012 Office 2007Autumn 2013 SQL Server 2008 R1Spring 2015 SQL Server 2008 R2Spring 2015 SOLUS2Spring 2016 will the be final release that will be available on SOLUS2

System support (New support dates) SystemNew Support Start Date SQL Server 2012 SQL Server 2014 Spring 2013 Autumn 2014 Windows 8 Windows 8.1 Spring 2013 Spring 2014 Windows Server 2012 Windows Server 2012 R2 Spring 2013 Spring 2014 Office 2013 Internal use of Office 2010 Spring 2014 Summer 2014

SIMS – Spring Release 2015 Release Date 30 th March 2015 Support NET Document ID: Schools ICT will potentially release on Wednesday 29 th April Several report issues which may mean a re-release We may delay release if Spring 2 will be available

SIMS – Spring Release 2015 The SIMS 2015 Spring Release contains updates to: –Admissions –Assessment, –Attendance, –Course Manager, –Exams Organiser, –InTouch, –NOVA-T6, –SIMS Personnel, –Partnership –Exchange, –SIMS Learning Gateway –Teacher App.

SOLUS 3 SOLUS 3.9 current release Support for SQL 2014, Better migration tools for moving SIMS to new servers. Agent automatic retry if machine off or unavailable Upgrades: timeout period extended to increase success rate Schools ICT is underway with SOLUS 3 migration SOLUS2 – Last release available will be Spring 2016 for both Maintained and Academy – Only Independent schools by 1 st September 2015 Currently have a master SOLUS 3 server and testing10 pilot schools for the spring release. SOLUS 3 SOLUS 3.9 current release Support for SQL 2014, Better migration tools for moving SIMS to new servers. Agent automatic retry if machine off or unavailable Upgrades: timeout period extended to increase success rate Schools ICT is underway with SOLUS 3 migration SOLUS2 – Last release available will be Spring 2016 for both Maintained and Academy – Only Independent schools by 1 st September 2015 Currently have a master SOLUS 3 server and testing10 pilot schools for the spring release.

InTouch Has anyone moved across to the SSM? –How did it go? –Was it easy? –Is it working better now? Spring Changes: – Scheduler service re-write for inclusion in SIMS Service Manager – Removal of manual input fields on install to make process even more automated – Remove need for: – Data service address – Hosted service address – Routing service address – Exam reminders fully automated – Templates moved to School Databases to improve performance – Improve Emergency Alerts Visibility – Ability to flag and organise messages within School and Individual InTouch Mailboxes

Teacher App Live Demo after Break Has anyone seen this before/using it? Spring Updates: –SIMS Dinner Money integration (Now summer term) –Assessment Mark sheet enhancements –Student detail enhancements –User interface updates

Questions? Any more questions please contact Web:czone.eastsussex.gov.uk/ictczone.eastsussex.gov.uk/ict / Forum:Czone NMFCzone NMF

SQL Migration Jon Osborn, Schools ICT Operations Consultant

SQL Migration

Background SQL2008 R1 & R2 will not be supported after Summer 2015 release SQL Now supported Migration Tools (2012 & 2014) and documentation on FTP – or –Username: sqlmigration –Password: sqlmigration –Re-Index patched for SIMS & FMS These will be updated to work on Spring shortly –Text file with download location and password to extract –InTouch Re-Configuration guide

Migration Fairly simple process Things to check ­OS is Server 2008 R1 SP2 or above for SQL2012 ­OS is Server 2008 R2 or above for SQL2014 ­Space on disks being used ­3 rd Party software that connects to SIMS/FMS Install SQL2012 or 2014 (express/standard) ­Please set instance name SQL2012 or SQl2014 if Schools ICT do your upgrades Run Re-Index patches for SIMS & FMS ­Shrinks log files and sets restore point to simple ­Available on the FTP

Create backups Run Migration Tool: ­Screen below is final screen once all the connections from old and new instances have been entered

Re-directing SIMS/FMS If connect.ini files are using redirect S:\SIMS then not needed Same for FMS Can use group policy to change these on clients if needed It is recommended that Discover and SIMS are migrated at the same time. Check SIMS/FMS/Discover are working Change any connection files for 3 rd Party software and test InTouch re-configuration document on the FTP

Performance issues Capita – they are advising to postpone SQL 2008 to SQL 2014 until the performance issues have been resolved Change database to 2012 compatibility mode

Pricing Per core price for 2014 (per 2 core (min purchase 4)) - £439 (£878 min.) CALs - £27 SQL Server Std Single MVL - £115 As a guide if your school has 28+ users we would suggest Per Core Licencing Flyer available Secondary schools will typically use SQL Server Standard

What we can offer for IT11 and IT12 Schools: Schools ICT can facilitate a remote migration for IT11/IT12 schools* All IT10 Premier schools have successfully migrated to SQL 2012 Express Please register interest early if using our services and want a May half term date as it is already being booked up and resource may not be available for long See flyer for more information *prices are subject to completion of checklist.

Questions? Any more questions please contact Web:czone.eastsussex.gov.uk/ictczone.eastsussex.gov.uk/ict / Forum:Czone NMFCzone NMF

Break

Teacher App Demo George Rowlands, Schools ICT Senior Training Officer

The SIMS Teacher App

We believe that great teaching matters and every school can be outstanding The SIMS Teacher App allows teachers to do more of what they do best...teach

Attendance registration Conduct – achievement/behaviour Student/teacher timetables Student & teacher search Cover & Emergency cover Student Details Assessment marksheets Automated school sign-up Offline Working (summer term) Teacher App: Priorities Teacher App functionality: Roadmap – looking ahead Dinner Money, AWoL, PP/SEN details, record image, seating planner, student summary +, alerts, lesson reflection Sign in with Microsoft (summer term) (from Easter)

School - SIMS (Local or Centrally Hosted) How does the Teacher app work? No data is stored in Cloud Data is only transferred in real-time & encrypted SIMS Services Manager configuration 24/7-365 secure web access to management console School always controls which devices and which teachers have access School can block a registered device immediately Unique device association key 3-step teacher activation process

Teacher App Introductory Pricing 1 Year Subscription3 Year Subscription STANDARD PRICING: All school types £2.00 per pupil per year 10% discount: £1.80 per pupil, per year Min charge: £200 per year for schools with less than 100 pupils on roll / Max charge: £2,500 per year SIMS LEARNING GATEWAY SCHOOL PRICING: Capita Hosted SLG school Included as part of the school’s Capita Hosted SLG subscription Self-Hosted SLG school £1.00 per pupil, per year as per 1 year subscription Min charge: £100 per year for schools with less than 100 pupils on roll / Max charge: £1,250 per year

The SIMS Teacher App Trusted Easy-to-use Unique SIMS integration Unique real-time information Developed with teachers… for teachers

The new SIMS Teacher App

Your questions and feedback?

eSafeguarding Discussing social media, regulations and eSafeguarding Chris Whitelaw, Schools ICT Senior Training Officer

Ofsted do not advertise what they ask- stable doors and horses! Social Media in schools - considerations

Social Media – the upside Social Media Ease of contact Two-way dialogue Common format Multiple users Partial Privacy Resource intensive Predation Incursion Duty of care

Social Media – the downside Social Media Subversive use Inspection “Reasonability” Complicity with broken Court Orders Familial predation QA Evidence CP procedures Supervision Liaison

Social Media – the upside Best/Worst Promulgation Ease of contact Shop window Images Instantaneous Duplication Incursion Every errer multiplide Relies on users Who owns what you post?

Social Media – 50 shades of grey Who Knows? Extremism Resilience Street Speak (Gotta know your jive) Overt/covert sexual material Governing legislation AUP/DUP Metadata Tagging Sale of data DOS attacks

Access Rights, responsibilities and conflicts Parental responsibility Your content Your membership AUP visibility conflict Friends of friends? Misc. Prov Regs Enforcement Marketing/sponsored links

Quantifiable benefit? KPIs – is it worth doing? Website /phon e SLG Parent contact VLE Stakeholder representation? Duplication? Feedback? Complaint management Staff hours for support? Website VLE

The “Jurassic Park” Factor “Just because they could, they didn’t stop to think whether or not they should” Dr Ian Malcom – chaostician. Best practice is emergent You can try to be secure, but… Some parent/student bodies “demand it” Essential for some schools Quantifiable benefits are unclear No firm guidelines from DfE Horror stories happen Still families with no internet at home “Hot & Cold” view from Ofsted …life will find a way

For more….  To book training/consultancy visits  To let us know about what Ofsted asked, and/or for support with an incident

Close Thank you for attending