Drills in 2014 Elin Storey Spills Program Drill Coordinator

Drills in drills were conducted for Ecology credit – 57 Deployment drills (DPX) – 22 GRP deployment drills – 12 Functional tabletop drills (TTX) – 9 Combined tabletop and deployment drills – 11 Worst case scenario functional tabletop drills (WCD) – 3 Government Initiated Unannounced Exercises (GIUE)- USCG and EPA led

Evaluation and Self- Certification 84 drills evaluated by Ecology – 44 DPX – 20 GRP DPX – 2 GIUE – 5 Combined TTX-DPX – 4 TTX – 9 WCD 30 drills self- certified – 13 DPX – 2 GRP DPX – 1GIUE – 4 Combined TTX-DPX – 2 out of state WCD – 8 TTX

The Washington State Response Community IS: Well prepared for drills and spills Trained on equipment and ICS Committed to the Ecology drill program Capable of managing spills and drills

Lessons Learned from TTX and WCD

Why track and report lessons learned? To share knowledge to improve, performance, efficiency and organizational learning throughout the entire response community Even the most successful drills have lessons from which we can learn Whether you're in Unified Command creating the objectives that drive the response or staff in a unit filling orders, there will be lessons you can learn An effective spill management team will analyze the lessons learned from drills and spills and apply them to future training, plans, drills and spills

Lessons Learned Focus Areas Drill planning and design Staffing and Training Command Posts ICS Process, Forms and Displays

Drill Planning and Design Last minute drill planning Not enough injects/ or injects on out of play issues No truth or simulation-cell Unrealistic trajectories Staffing list not provided as promised Objectives modified without Ecology or USCG input ICS Form 201 not provided to Ecology for comment

Staffing and Training Understaffed units and sections Limited EU staff when ISB and Dispersants were in-play Staff without training on ICS, NWACP or company plan Agency staff filling leadership roles Un-trained on the software used Agency staff need training where company forms and processes are used

Command Posts Set ups – JIC and Liaison not co-located – Logistics away from Operations and Resources – No space for displays Size – Too small Meeting rooms – No meeting rooms provided – All meetings held in the main play space Phones – No phones – Cell phones only Internet – Limited connectivity

ICS Process, Forms and Displays Meetings – Agendas not followed – Displays not present in meeting rooms – Required staff not present – PIO did not prepare UC for press conferences – Displays for press conferences not professional Situation display – Map taken from command post to meeting rooms – Displays not updated Resource Tracking – More staff needed to get ahead in the early hours – Training on process – Verification that Operations/Logistics and Resources all have the same information

ICS Process, Forms and Displays Divisions – Too large – On water – Across rivers – No logistical information looked at in determining boundaries Air operations – No assets directing skimmers – No overflight schedule posted – No planning asset

ICS Process, Forms and Displays ICS Form 201- agenda not followed, incoming UC not introduced ICS Form 202 – delay in getting to the command and general staff ICS Form 207 – not updated with actual drill participants ICS Form 213RR- not consistently filled out or processed ICS Form 215 – lack of understanding of purpose of the process, identifying only those assets that are available not what is needed to do the job ICS Form 233 – not started early, not used by PSC ICS Form 234- not used and if used not clear understanding of the purpose