SAISD Federal Programs Department

Stage 4 of the Organization and Development Process Link Plan to Federal, State, and Local Funding Sources 4 2

Stage 4 of the Organization and Development Process  In order for the District to receive NCLB federal funding, the District is required to complete a NCLB Consolidated Federal Grant Application.  As part of the application, the District must list the programs/activities that will be implemented as a result of receiving the grant.  Therefore, campuses must complete the grant documents that are associated with Title I and State Compensatory funding they will be receiving. 3

Stage 4 of the Organization and Development Process (Cont.)  Campus NCLB Grant Packet and supporting documents for allocating funds are auditable documents that provide the justification for use of NCLB and State Compensatory Funds. 4

Stage 4 of the Organization and Development Process (Cont.) SAISD > Departments > Federal Programs  Click on the Campus tab at the top of the website  Scroll down to STAGE 4: Link the Plan to Federal, State, and Local Funding Sources  Click on the Campus NCLB Grant Packet 5

What is the Format of the Grant Packet?  The Grant Packet is an Excel file.  There is a Tab for each Budget. 6

What should be done before completing the Grant Packet?  Select Committee Members to review the NCLB Grant Packet.  Review the Budget Allocations and determine what is needed for the school year.  Utilize the Sign-In sheet template at the end of the Excel document to record your Committee Members. 7

8 PS 3101 – Title I, Pt A & Title I, Pt D PS 3211 – Program Coordination PS 3221 – Comprehensive Needs Assessment PS 3231 – Professional Development PS 3241 – Parent and Community Involvement

There are 5 Program Schedules Program Schedule Number Program Schedule Description PS 3101Title I, Pt A & Title I, Pt D PS 3211Program Coordination PS 3221Comprehensive Needs Assessment PS 3231Professional Development PS 3241Parent and Community Involvement 9

Instructions for Program Schedules  Each Program Schedule has a set of instructions to guide you when completing that specific Program Schedule.  You can find each Program Schedule with instructions online. 10

Instructions for Program Schedules  Each schedule has instructions in Red in the top corner indicating which part to fill out in that schedule.  These schedules can be saved as a pdf and will need to be submitted with your Grant Packet.  The instructions for each schedule are on the FPD website and can be used to help complete the schedule. 11

Instructions for Program Schedules  Please refer to instructions for more information when completing the Program Schedule to ensure accuracy. 12

13 Program Budget Extra Duty Budget Discretionary Budget

Explanation of Allocation Sheets The only funds available to allocate in the Budget Allocation Tabs are from the Discretionary schoolwide allocation on your Budget Allocations Sheet. These funds can be allocated in the following Budget Tabs: 1.Program Budget 2.Extra Duty 3.Discretionary Budget 14

Steps to Complete the Budget Allocation Sheets 15

Step 1: Program Budget Tab (a) 16  Enter the Campus Number.  Your Campus name will populate once you enter your Campus Number.  Enter the Campus Allocation found on your budget sheet.

Step 2: Program Budget Tab (b) 17  Add the number of staff positions for each row in the yellow highlighted cells.  Check ‘Yes’ or ‘No’ in the Included in Needs Assessment & CIP Column.  The total will reflect in the Discretionary Budget Worksheet.

Steps 3: Extra Duty Tab  List the number of requested positions, hourly rate (if applicable), days and total budget for each position in the yellow highlighted cells.  Note: Part-time employees cannot be used for secretaries, data clerks, counselor clerks, etc. 18

Steps 4: Discretionary Budget Tab  Input the dollar amount for each position in the yellow highlighted cells.  Check ‘Yes’ or ‘No’ in the Included in Needs Assessment Column.  If the allocated amount is exceeded, an “Exceeded Budget, Recalculate!!!” will appear. 19

Steps 4: New Items-Discretionary  Due to revised guidance from the federal government, expect to justify the following to TEA:  Field trips  Hosting conferences  Out-of state travel  These items are indicated by an asterisk (*) in the Discretionary Budget Tab. 20

21

Use of Funds Questionnaire Object Code Furniture & Equipment Greater than $5,000  This code is used to classify expenditures for all equipment, furniture, technology equipment and capital outlay items having a per unit cost of $5,000 or more and a useful life of more that one year not classified elsewhere.  If purchasing Equipment (6639) please complete the Use of Funds Questionnaire.  Note: You must fill out one form for State Comp Ed and one form for Title Programs  Note: Combine all purchases on one form per Program 22

Use of Funds Questionnaire Title Programs  This form is to be used when purchasing Equipment (6639) using Title Program Funds.  Only respond to the questions indicated by the corresponding Title Program listed in the Quick Reference.  Most campuses will respond to Questions 1-4, 5(a) and 6(a).  This form can be saved as a pdf and will need to be submitted with your Grant Packet. 23

Use of Funds Questionnaire State Compensatory Education  This form is to be used when purchasing Equipment (6639) using State Compensatory Education Funds.  This form can be saved as a pdf and will need to be submitted with your Grant Packet. 24

1.Schoolwide Components Assurance 2.Record of Assurance (Sign-In) 3.NCLB Grant Completion and Review a)Check boxes b)NCLB Grant Provisions, Assurances, and Certification c)NCLB Certification for Federally Funded Positions d)NCLB Expenditures Certification for Federal Awards 25

Schoolwide Components Assurance  Utilize the SW Components Assurance Tab as a checklist to ensure all SW components are implemented in the Campus Improvement Plan.  All SW Components must be checked.  Principal signature is required to certify that the campus is in compliance with the NCLB requirements for a schoolwide program. 26

Record Assurance (Sign-In)  When the NCLB Grant Packet is complete, sign in on the NCLB Grant Committee Sign-In template.  Document the Campus Leadership Team members involved in the NCLB Grant Packet process. 27

NCLB Grant Completion and Review  To ensure completion of the Grant Packet, utilize the NCLB Federal Consolidated Grant Completion & Review form.  Be sure to check all boxes indicating that all schedules, and applicable forms have been completed.  This form requires 3 original signatures. 28

NCLB Federal Grant Provisions, Assurances, and Certification  Click on the link below to read and/or download all NCLB Provisions, Assurances, and Certifications.  Check the box and sign to certify. 29

NEW: NCLB Certification for Federally Funded Positions  Read the certification below on Federally Funded Positions.  Check the box and sign to certify. 30

NEW: Expenditure Certification for Federal Award  Read the certification below on expenditures for Federal Awards.  Check the box and sign to certify. 31

Steps to submit the NCLB Grant Packet 32

What should I do before I submit the NCLB Grant Packet?  Save the NCLB Grant Packet as an Excel Workbook.  Use the following as the file name: Campus Name NCLB Grant Packet 33

What should I do before I submit the NCLB Grant Packet? (cont.)  Save all Program Schedules as PDF files.  Use the following as the file name: Campus Name PS 3101 Campus Name PS 3211 Campus Name PS 3221 Campus Name PS 3231 Campus Name PS

What should I do before I submit the NCLB Grant Packet? (cont.)  Scan all Assurances and save as PDF files.  Use the following as the file name:  Campus Name SW Comp Assurance  Campus Name Committee Sign-In  Campus Name NCLB Completion and Review 35

How do I submit the NCLB Grant Packet?  all documents to 1.Grant Packet 2.PS PS PS PS PS Use of Funds Questionnaire (Title Program and/or SCE) 8.SW Comp Assurance 9.Committee Sign-In 10.NCLB Completion and Review  Use the following as the subject of the  Grant Packet – Campus Name 36

All documents must be submitted via by 4:30 pm on Friday June 5,

Please contact the Federal Programs Department with any questions or concerns (210)