EcConnect and the new QI Navigator Model. ECCLA’s mission is to promote the statewide network of early childhood councils to positively impact services.

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Presentation transcript:

ecConnect and the new QI Navigator Model

ECCLA’s mission is to promote the statewide network of early childhood councils to positively impact services and supports for young children and families. Our vision is that all Colorado’s young children and families are valued, healthy and thriving. One Voice From Many

Why Shared Data Systems?  National and state momentum towards better understanding output and outcome data in early childhood systems  Take ownership of our shared (and unique) activities and reporting  Serve as a Primary Key to shared data across governmental programs  Lead local, state, and national stakeholders in data-driven programmatic decision making.  Meet the goals of the Early Childhood Framework & Systems Building Inventory One Voice From Many ECCLA’s First Year Plan

Create Internal Capacity Shared Data Systems Enhance:  Governance  Assessment  Strategic Planning  Resource Development  Fiscal Management One Voice From Many

Build Foundations of the EC System Shared Data Systems Enhance:  Build and Support Partnerships  Fund and Invest  Change Policy  Build Public Engagement  Share Accountability  Establish Education and Leadership Opportunities One Voice From Many

Impact Services : Shared Data Systems Enhance:  Quality  Access/Availability  Equity One Voice From Many

SugarCRM QI/councils database Salesforce QRIS database (used by CDHS, licensing, R&Rs, councils) Colorado Shines / QRIS Online QRIS portal for providers ecConnect Online QI portal for providers

SugarCRM Selection History In early 2011, DECC identified the need to house all programmatic data in one central database rather than siloed Access and Excel tracking spreadsheets. After securing funding we embarked on an RFP for a data solution that would meet the following primary needs:  Streamline internal data processing for all programmatic activities  Enhance programmatic data and analysis  Provide an online portal for our constituents  Sync with QuickBooks for quality improvement purchases and timesheet management  Easily import source data and provide robust reporting functionality. One Voice From Many

 Low cost, annual, per user license fees  Highly customizable and flexible platform that can adapt to changes in funding quickly  Administration module (Studio) that allows in-house changes/updates to functionality and fields in the database  Integration with our accounting system to sync Quality Improvement (QI) expenses, funding streams, and timesheet data for employees  Childcare provider online portal (ecConnect) that allows our constituents to login, access QI funds, register for trainings, and connect to resources  Ease of import/export relationships with many external database systems. One Voice From Many SugarCRM Advantages

 Quality Improvement Asset Module  Quality Improvement Usage Module  Coaching Module  Training Module  Attendance Module One Voice From Many SugarCRM QI & PD Modules Overview:

 Through the ecConnect online portal, providers can:  Access their QI available balances and submit requests to use QI funds for learning materials and professional development  Register for trainings  Connect to a variety of resources online.  Complete universal application and renewal forms for QI programs. One Voice From Many SugarCRM ecConnect Online Provider Portal:

One Voice From Many SugarCRM & QRIS Unite

ECCLA’s Shared Data Progress 2014 Progress  ecConnect Expansion Project funded by CDHS  Informed development of Colorado Shines/QRIS  Awarded CCAP QI Pilot funds and additional RTT funds to pilot the ecConnect Expansion with 9 Councils.  Hired Director of Technology to manage Sugar and shared data projects  Achieved QRIS (Salesforce) Integration with Sugar One Voice From Many

ECCLA’s Shared Data Progress 2015 Plans  CCAP QI Pilot Applications & QI Administration  Provide a variety of trainings, resources, and technical assistance to Councils for Sugar/ecConnect  Begin integration discussions with CDE/PDIS  Administer ITQA/DPP Supplemental RTT Applications/Asset Generation through Sugar (funding directly contracted to Councils)  Audit Requirements Enhancements and Integration for QI and PD Modules  Begin work on Vendor Punch out order form for learning materials  Finalize data sharing agreements/data structure modeling with legal review  Spring Applications for all QI Programs  Develop systems building and health integration measures to be evaluated in Sugar  Go Live to all Councils July 2015 One Voice From Many

QI Navigator Model  A shift in approach…based on a customer service experience model  Assigned to support Early Learning Programs for all aspects of systems and grant technical assistance/support  Administrative access in Colorado Shines and ecConnect/SugarCRM  Facilitates the request and processing of QI resource usage for programs

One Voice From Many ecConnect & Sugar Demo

One Voice From Many What Next?  Preparation for Spring QI Applications  Usernames/passwords will be given in advance of Applications  Online Training Resources and Sample Materials  July 1 is the anticipated roll out date for all QI funding including RTT