CLUB SPORTS AND THE BUDGETING PROCESS Presented November 20, 2014 Liz MacNeill – SGA Treasurer – – (802) Roger DaGama – SGA Finance Chair –

BUDGET PLANNING FOR FISCAL YEAR 2016 December 4, 2014Budget request forms released December 13, 2014 – January 11, 2015 Winter Recess January 21/22, 2015Budget Workshop (ALL TREASURERS MUST ATTEND) January 30, 2015Budget requests and supporting documents due by 3 pm. No late submissions February 9, 2015Budget hearings begin February 27, 2015Budgets posted for club review March 2, 2015Budget appeals begin March 17/24, 2015Budgets to Senate for approval July 1, 2015Fiscal Year 2016 Begins

REVIEW OF RESPONSIBILITY CENTERED MODEL Change made to avoid budget inflation Higher allocation rates with lower requests Tier system determines fundraising requirements

TIER SYSTEM TierMaximum Budget Request % of Requested to Fundraise Tier 1$50,000+15% Tier 2$20,000-$49, % Tier 3$5,000-$19, % Tier 4Under $5,0005% Tier ENo Budget Request100%

ALLOCATION RATES Hotels: maximum of $120/night/room/4 people Airfare: $450/person, 2 people maximum 12 passenger vans: $80/day SGA rate is $70/day Contracts with Hertz, Avis, and Enterprise Coach bus may be partially funded only when all other alternatives are unavailable

POLICIES SGA will not allocate on requests for fundraising activities SGA will not allocate on food requests Discovery of budget inflation will result in investigation from the Student Activities Committee All documents must be submitted on time in order to be considered for a FY16 budget

LINE ITEM EXPLANATIONS Calculations show us where your numbers are coming from Keep explanations concise – we have a lot to read What is most vital to your club? Prioritize!

EXAMPLE: BAD REQUEST

EXAMPLE: GOOD REQUEST

OTHER FORMS NEEDED FOR BUDGET TURN IN Contractual Agreement Needs signature of current and upcoming President and Treasurer, as well as club advisor Club Check in/info Sheet Available on the Lynx

THINGS TO CONSIDER All requests (budget and supplemental) impact your fundraising requirement The finance committee does not fund for food or fund- raising activities Gas should not be requested in the budget

HOW TO PREPARE Talk with other club officers and determine priorities Plan ahead! Take time over the winter holiday ASK QUESTIONS!