USDOT and National Response Program Overview AASHTO Subcommittee on Highway Transport

DOT Organization Chart SECRETARY DEPUTY SECRETARY Federal Aviation Administration Federal Railroad Administration National Highway Traffic Safety Administration Federal Transit Administration Maritime Administration Federal Highway Administration St. Lawrence Seaway Development Corporation Federal Motor Carrier Administration Pipeline and Hazardous Materials Safety Administration Offices of the Secretary Office of Intelligence, Security and Emergency Response Multiple Others 9 agencies and multiple offices under the Office of the Secretary DOT – 59,000 FAA – 45,000 FHWA – 3,000 OST - 800 SLSDC - 200 Used to have Coast Guard until the creation of DHS Secretary Fox Surface Transportation Board

S-60 Organization Chart Director//Deputy Director Intelligence Division Security Policy Preparedness Operations National Response Program Crisis Management Center Protective Service Business Management and Administrative Staff

National Response Framework Guide to how the Nation responds to all types of disasters and emergencies Scalable, flexible, and adaptable concepts identified in the National Incident Management System (NIMS) Describes specific authorities and best practices for managing all- hazard incidents The National Response Framework is federal construct for response It’s the national doctrine that all federal response partners follow to prepare and respond to disasters and emergencies It’s flexible and scalable for all-hazards

Emergency Support Functions (ESFs) ESF #1: Transportation Department of Transportation ESF #2: Communications Department of Homeland Security (DHS) ESF #3: Public Works and Engineering Department of Defense/U.S. Army Corps of Engineers* ESF #4: Firefighting Department of Agriculture/Forest Service ESF #5: Emergency Management DHS/Federal Emergency Management Agency (FEMA)* ESF #6: Mass Care, Emergency Assistance Housing, and Human Services DHS/FEMA, American Red Cross ESF #7: Logistics Management and Resource Support DHS/FEMA, General Services Administration* ESF #8: Public Health and Medical Services Department of Health and Human Services* ESF #9: Search and Rescue DHS/FEMA* ESF #10: Oil and Hazardous Materials Response Environmental Protection Agency* ESF #11: Agriculture and Natural Resources U.S. Department of Agriculture ESF #12: Energy Department of Energy* ESF #13: Public Safety and Security Department of Justice ESF #14: Superseded by NDRF ESF #15: External Affairs DHS Under this construct, there are 14 emergency support functions; used to be 15 but ESF-14 was superseded by the National Disaster Recovery Framework which we will discuss later in the presentation USDOT are the primary agency for ESF-1 and supporting agency for several ESF’s *Indicates DOT as support agency

Emergency Support Function 1 Monitor and report status of and damage to the transportation system and infrastructure Identify temporary alternative transportation solutions that can be implemented by others Perform activities conducted under the direct authority of DOT elements Coordinate the restoration and recovery of the transportation system and infrastructure Coordinate and support prevention, preparedness, response, recovery, and mitigation activities among transportation stakeholders ESF-1 has 5 mission areas: Monitor and report status of and damage to the transportation system and infrastructure – FAA – Airport Status; Other DOT modes work with state, local and private partners to get real-time status of Roads, Bridges, Railroads, and transit systems Identify temporary alternative transportation solutions that can be implemented by others – technical experts for routing information; during large incidents we have ESF-1 personnel embedded in the State EOC, sitting with the State DOT EF-1 representative Perform activities conducted under the direct authority of DOT elements – A lot of DOT activities performed in an incident can be accomplished under our own statutory authority. Most of our OAs have their own emergency regulations and authorities. FAA TFR, FHWA and FTA Emergency Relief Programs; it’s important to note that during a disaster we are not taking your authorities away, we just ask that you coordinated through ESF-1 Coordinate the restoration and recovery of the transportation system and infrastructure – Coordinated with state and local transportation officials to expedite the rebuilding of I-10 after Katrina and I-35 in Minnesota and I-5 Skagit River collapses (we also provided funding and technical assistance). Coordinate and support prevention, preparedness, response, recovery, and mitigation activities among transportation stakeholders – all modes of transportation have Emergency coordinators that provide outreach to state, local and private stakeholders. In addition, we participate in training and exercises within DOT, interagency and international partners. We don’t do this alone…we have the support of 10 different D/As as you can see on this slide.. Some examples – coordinated with Coast Guard on port status; contract with GSA for buses or other commodities; partner with USACE to assist with the unwatering of transit/train tunnels

ESF-1: Regional Personnel Secretary’s executive-level regional representative Ensure effective regional transportation emergency programs Collateral Duty Regional Emergency Transportation Coordinator (RETCO) Coordinate Federal, State, Local, and Private Sector disaster planning Develop a regional ESF-1 response team Conduct training and exercises Lead ESF-1 operations in the RRCC/JFO Regional Emergency Transportation Representative (RETREP) Support ESF-1 mission in variety of locations Members of various Operating Administrations Collateral Duty Regional Emergency Transportation Cadre (RET-C) The RETCO represents the Secretary and DOT interests in the disaster response; they help coordinate high level policy decisions with Senior federal, state, and local officials. This is a collateral Duty; all the RETCO’s are SES’s usually Deputy Regional Administrators for their OAs The RETREPs are full time and handle day-to-day program issues and coordinate disaster response and special events planning between DOT and Federal, state, local, private sector partners; during events and disasters, RETREPs lead transportation operations in FEMA’s RRCCs and state and local EOCs, when activated. RET-C ** collateral duty – approximately 150 across the country; THANK YOU for providing cadre members from your agency; The program would not be successful without your support.

ESF-1: Regional Personnel DOT HQ, Washington, DC NRPM: Jeremy Greenberg DRPM: David Schilling Operational Planner Region V, Chicago RETCO: John Rohlf RETREP: Jeff McSpaden Region I, Boston RETCO: Mary Beth Mello RETREP: Terry Sheehan Region X, Seattle RETCO: David Suomi RETREP: David Ochs Region VIII, Denver RETCO: Rick Suarez RETREP: Ron Williams X I VIII II Region AK, Anchorage RETCO: David Suomi RETREP: Cindy Sacks V Region II, New York RETCO: Diane Crean RETREP: Jim Robinson III Region IX, Oakland, CA RETCO: David Suomi RETREP–N: Bob Brown RETREP–S: Judy Babbitt IX Region III, Philadelphia RETCO: Pearlis Johnson RETREP: David Schilling (Acting) IV VI Puerto Rico Northern Marianna Islands Hawaii Region IV, Atlanta RETCO: Pearlis Johnson RETREP: Leah Russell Puerto Rico Guam Region VI, Fort Worth RETCO: Michael O’Harra RETREP: Gary Barber American Samoa U.S. Virgin Islands U.S. Virgin Islands

ESF-1: Technical Assistance National Response Program Personnel Lead Federal ESF-1 operations at the National and Regional Response Coordination Centers Coordinate USDOT field response Evacuation Liaison Team Provide technical assistance to State and local jurisdictions regarding evacuations Air Navigation Services, including Airspace Management Emergency Relief Funding - FHWA and FTA Joint Damage Assessment Teams Technical Assistance Lead the ESF-1 Operations at FEMA’s NRCC and RRCCs Evacuation Liaison Team through FHWA to provide coordinate a multi-state evacuation with the state DOTs; so far have only used the in the southeast from regional hurricane evacuations; team is located at the FHWA division office in Atlanta, GA Airspace Management – FAA controls the national airspace; contingency airspace management plans during disasters Direct Assistance – Grant money and Emergency Relief Funding (FHWA, FTA) Joint Damage Assessment Teams – Planners and Engineers – Joint assessments with FEMA and State; this worked well after the CO Floods last September  

ESF-1: Regulatory Relief In order to restore the critical railroad Northeast Corridor, AMTRAK needed de-watering in the flooded tunnels under the Hudson and East Rivers. Working with the US Army Corps of Engineers, heavy duty de-watering pumps and trained teams were brought in to expedite the critical rail service into and out of NYC. ESF-1: Regulatory Relief So the next set of slides shows what DOT can do to help coordinate Regulatory Relief during disasters; note that these are not automatic waivers!

Relief Mechanism and Authority Mode Regulating Agency Relief Provision Relief Mechanism and Authority Surface FHWA Allows movement of oversize/overweight vehicles Suspends Toll Payments Non-Divisible Load Permit Issued by State Authorized by Governor or Designee Divisible Load Permits Issued by State Authorized only upon Presidential Declaration* Toll Relief – State Regulated Authorized by Government Entity or Facility Oversize/Overweight Permits Non-Divisible Load Compromise the intended use of the vehicle Destroy the value of the load or vehicle Require more than 8 work hours to dismantle using appropriate equipment Divisible Load Everything else Examples include water, salt, propane Divisible load permits require a Presidential Declaration

Relief Mechanism and Authority Mode Regulating Agency Relief Provision Relief Mechanism and Authority Surface FHWA Allows movement of oversize/overweight vehicles Suspends Toll Payments Non-Divisible Load Permit Issued by State Authorized by Governor or Designee Divisible Load Permits Issued by State Authorized only upon Presidential Declaration* Toll Relief – State Regulated Authorized by Government Entity or Facility Surface FMCSA Waives Hours of Service and other FMCSA regulations (but not CDL, Hazmat, or Drug/Alcohol) Automatic Waiver Authorized by any “Authorized” Emergency Declaration Hazardous Material PHMSA Modifies conditions for transport of hazardous materials Special Federal Permit Authorized when request by public or private entity and meets standards Maritime DHS and MARAD Allows foreign flag ships to move commodities between US ports Waiver of Restrictions Authorized by Secretary of DHS FHWA – Oversize/Overweight permits are provided by the State. It is the responsibility of the During a State of Emergency declaration, States normally put a process in place to expedite the permitting process. The current transportation bill, MAP-21, extends the States' authority to issue Special Permits to vehicles with divisible loads that are delivering relief supplies during presidentially declared emergency and disaster responses. FMCSA - Hours of Service waivers for motor carrier drivers are on a case-by-case basis. The President of the United States, a state Governor, a local government official, or the FMCSA Regional or Field Administrator may issue a declaration of emergency. PHMSA - The Pipeline and Hazardous Materials Safety Administration (PHMSA) may issue special permits authorizing a variance of specified hazardous materials transportation safety regulations. This provides for transportation of hazardous materials in a way that achieves a safety level at least equal to that required under existing law; Hurricane Sandy example – transporting fuel in different types of containers…. Jones Act Waiver - The Merchant Marine Act of 1920 (Jones Act) requires that all goods transported by water between U.S. ports be carried on U.S. Flag ships. Requests for waivers of certain provisions of the act are reviewed by MARAD and the Department of Homeland Security on a case-by-case basis. DHS issues the waiver based on assistance from MARAD in determining the American Fleet availability. Hurricane Sandy example FRA Emergency Relief Docket – Allows railroads to petition for relief from applicable inspection date requirements. Rail FRA Allows railroads to petition for relief from applicable inspection date requirements  Emergency Relief Docket FRA Administrator

ESF-1: Assets and Capabilities MARAD Ready Reserve Force Operation SafeStor: Storage of emergency response vehicles Housing and feeding emergency responders FAA Washington Flight Program Mobile Air Navigation Services assets MARAD Ready Reserve Force – RRF consists of 46 ships at various ports across the country; main purpose it to help transport troops and equipment during war; but can also be used for disaster response; has several different types of ships – school ships, roll-on, roll-off ships, crane ships, fuel ships Hurricane Sandy example: Activation of three MARAD ships – housed and feed approximately 1000 responders and volunteers SafeStor: Roll-on, Roll-off ships that can be used by local government emergency management organizations to ensure their vehicles, boats, and helicopters can ride out a storm Ship can be fully operational in 5 to 10 days DOT permitted the use of FAA’s Hanger 6 for executive and official transportation (FAA contains a fleet of 3 planes) Mobile air traffic controls towers – used in Haiti

USDOT Emergency Website DOT has a website to assist public and private sector transportation stakeholders during emergency situations The website has information related to transportation permits, waivers, and other regulations and authorities that are applicable during an emergency www.dot.gov/emergency MARAD Ready Reserve Force – RRF consists of 46 ships at various ports across the country; main purpose it to help transport troops and equipment during war; but can also be used for disaster response; has several different types of ships – school ships, roll-on, roll-off ships, crane ships, fuel ships Hurricane Sandy example: Activation of three MARAD ships – housed and feed approximately 1000 responders and volunteers SafeStor: Roll-on, Roll-off ships that can be used by local government emergency management organizations to ensure their vehicles, boats, and helicopters can ride out a storm Ship can be fully operational in 5 to 10 days DOT permitted the use of FAA’s Hanger 6 for executive and official transportation (FAA contains a fleet of 3 planes) Mobile air traffic controls towers – used in Haiti

DOT Suite of Plans (Response) Concept of Operations ESF -1 Playbook Deliberate Plans 1 - Hurricane 2 - All Hazards (Notice) 3 - All Hazards (No-Notice) CONOPS: Describes the roles and responsibilities of ESF #1 team members and is supported by various Standard Operating Procedures (SOPs) that further describe how the actions are performed with respect to the scope of ESF #1. Within the National Incident Management Systems (NIMS), ESF #1 reports to the Infrastructure Support Group, within the Response and Recovery Operations Branch of the Operations Section. ESF #1 includes activities conducted under the direct authority of DOT, and thus it incorporates the Departmental Emergency Response Team (ERT), headed by the Secretary of Transportation and integrating all Departmental response components. ESF -1 Playbook: DOT developed a playbook in coordination with FEMA to provide Interagency partners an ESF #1 reference guide to use during activations The Playbook is a quick reference guide to ESF #1 contacts, policies, statutory authorities, capabilities, plans, and SOPs Deliberate Plan(s): Outlines the U.S. Department of Transportation’s (DOT) capabilities in a phased approach to support State, local, and tribal authorities during hurricane activities including preparedness, response, and the transition to recovery. These plans guides the DOT and Operating Administrations (OAs) in coordinating and identifying key roles and responsibilities during all emergency management phases related to hurricanes in the United States.

WebEOC WebEOC is a web-enabled crisis information management system and provides secure real-time information sharing to help the Department make sound decisions quickly

Contact Information Jeremy Greenberg National Response Program Manager Cell: (202) 591-6592 24hrs: (202) 366-1863 Email: jeremy.greenberg@dot.gov David Schilling National Response Program Deputy Manager Cell: (202) 740-5434 Email: david.schilling@dot.gov