Spreadsheet Basics.  Letters are used for columns  Numbers are used for rows  Cells are identified by a combination of letters and numbers ex. B4.

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Presentation transcript:

Spreadsheet Basics

 Letters are used for columns  Numbers are used for rows  Cells are identified by a combination of letters and numbers ex. B4

 There are 3 main types of values that can be entered into a cell Numbers Text Formulas

 Information can be put in a cell by clicking on the cell and entering the value in the formula bar or by double clicking on a cell and entering the information directly into the cell.

 If you are entering the same value many times you can automatically fill in that value. Use your mouse to grab the bottom left hand corner of the cell and drag down or across.

 If a formula is copied using AutoFill the formula will automatically adjust.

Formula Basics

 Cell references are often used in formulas  The value in A3 will be calculated by adding 1 to the value in A2  The result will be stored as a number in A3

 A combination of multiple cell references and mathematical operations can be used

All spreadsheet programs contain many frequently used and complex functions A menu of these functions can be found under the Insert menu

The functions are grouped by application and then alphabetically

Once you have selected the appropriate function a window will appear the will guide through the rest of the process

As you fill in the necessary information you will get a preview of the function at work

Once you have inserted the function the calculated value will appear in the actual cell. The formula will show in the formula bar.