19/20 May 2015, Riga “From Gaps to Caps – Risk Management Capability Based on Gaps Identification in the BSR” TASK D COMPARISON OF EVALUATIONS OF EMERGENCIES AND EXERCISES Jürgen Krempin Hamburg Fire and Rescue Service Hamburg Fire Service Academy 1  Including results from Seminar 1

Agenda Task D Tuesday, 19 May 13:10 – 15:00h Tour de Table Objectives Task D Review Kick-Off-Meeting Presentations of Evaluations (participating countries) Introduction into Seminar 1 Creation of Exercise Matrix 15:00 – 15:30h Coffee break 15:30 – 17:00h Creation of Emergency Matrix 2

Agenda Task D Wednesday, 20 May 10:00 – 12:00h Continuation of work on Emergency Matrix (if necessary) Discussion on what gaps and capabilities we are evaluating (from Kick Off Meeting) Discussion on national systems and methodology practices (from Kick Off Meeting) Way forward 3

Objectives Task D will serve  to compare evaluations of previous incidents/emergencies and exercises and  to draw conclusions on differences and similarities of best practices and main gaps while planning and assessing capabilities in the Baltic Sea Region. 4

Review Kick Off Meeting D.1 Task D kick off conference and planning workshop, Reykjavik First meeting for the core team in Iceland with the purpose of initiating the work of the task. Conceptualization of the Task. Formulated outcomes and decisions from kick off workshop  detailed task implementation plan Conclusions of the meeting: We need one table/matrix for evaluations of exercises and one table/matrix for emergencies, a discussion on what gaps and capabilities we are evaluating, a discussion on national systems and methodology practices, For the next meeting everyone should prepare a short presentation on the national system of evaluations for emergencies and exercises.  Not necessarily to be done / not part of Task D description  But a very good introduction into the topic  Presentations 5

Conclusion of the Kick Off Meeting For the next meeting everyone should prepare a short presentation on the national system of evaluations for emergencies and exercises. - Sending the “missing” descriptions / presentations to the task leader  Target date: Friday, Task Leader: sending all received documents to the participants  Target date: Friday,

Introduction into Seminar No. 1 D.2 Seminar No. 1 on defining criteria for evaluation reports, Riga Developing and defining of the evaluation form. Criteria for the evaluation form will be compiled during the seminar  for comparison of evaluations under D.3  Decide on the forms for evaluation of exercises and for emergencies  Discussion and Creation of the Evaluation Form  Taking in mind the results from Kick Off Meeting 7

Seminar No. 1 Decide on the forms for evaluation of exercises and emergencies  2 different forms What kind of exercises? On what level (local, regional, national, international)? Existence of planning? Legal basis? Exercise description? Responsibilities, leaderships? Purposes, objectives? Involved actors, participants, also population? Cooperation? Communication? Debriefing / Debriefing matrix? Decisions, recommendations? 8

Seminar No. 1 Ivars: Completion of the forms and sending to the Core Team 1), Target line: Friday, Participants: - “Critical” view into the criteria and addition of indicators into the forms - Sending the results / proposals to participants and Task Leader, Target line: Friday, Task Leader: Summarizing the forms into one feasible suggestion (one suggestion per form), sending them to the participants Target line: Friday,  Ongoing process of coordination / agreement of the forms’ structure 1) Core Team = Task Leader and participants of Task D 9

Questions ? FROM GAPS TO CAPS 10

Continuation of Seminar 1  FROM GAPS TO CAPS 11

Discussion on what gaps and capabilities we are evaluating ( (from Kick Off Meeting) Discussion on national systems and methodology practices (from Kick Off Meeting) FROM GAPS TO CAPS 12

The way forward  FROM GAPS TO CAPS 13

2015 Name of the action DescriptionResults / Remarks Mar / April D.1 Task D kick off conference and planning workshop, Reykjavik First meeting for the core team in Iceland with the purpose of initiating the work of the task. Conceptualization of the Task. Formulated outcomes and decisions from kick off workshop  detailed task implementation plan May D.2 Seminar No. 1 on defining criteria for evaluation reports, Riga Developing and defining of the evaluation form. Criteria for the evaluation form will be compiled during the seminar  for comparison of evaluations under D.3 June July Aug Sep Oct D.3 Comparing evaluations of emergencies and exercises (5 th -10 th months) This will be the main goal of Task D and the most important activity for achieving tangible results Compiling one document for CBSS Member States in the EU Civil Protection Mecha- nism about evaluations of emergencies and exercises. Submitting these documents to task leader.  Target date ?

2015Name of the action DescriptionResults / Remarks NovD.4 Seminar No. 2 on gathering the evalua- tions of the partners, Tallinn This seminar will focus on the evaluations submitted by all partners and dis- cussing on their content as well as pointing out the key observations in them. Comparing the member states’ evaluation docu- ments, preparing a summing up document taking in consideration the results of Actions D.2 and D.3. Comparison of evaluations of emergencies and exercises  Input to Task C document in the form of conclusions Dec

R emarks Questions Feedback to Seminar 1 FROM GAPS TO CAPS 16

Let‘s get home and work on the evaluation forms / documents FROM GAPS TO CAPS 17