Commit” ” to Program Reviews Rhonda Back Program Review Director Bath County Public Schools Kentucky Association of School Councils September 17, 2014

District External Audits 4 Corner Activity 1.I’m not sure if our district does external audits 2.I know they do external audits but not sure if they give feedback and what is done with it 3.I know our district does external audits and I know we get corrective feedback 4.I know our district does external audits, gives corrective feedback and how committees use that feedback

Program Review Commit”mint” External Program Review: District Level – An annual external program review is the responsibility of individual school districts to conduct at the end of the school year. Method is the decision of the district School Level Review: – The Kentucky Department of Education recommends that schools use a systematic, on-going process to review their programs, reflect on the evidence and use that formative information to improve their Writing, Arts & Humanities, and Practical Living/Career Studies, K-3 and World Language programs.

Schools establish PR committees Each PR committee plans timelines for meetings and completing the work (evidence should be visited and updated a minimum of 3 times a year). Committees also need to choose committee officers School Councils determine which PR will be “ in-depth ” focus for the year and let district know Committees familiarize themselves with rubrics Committees begin evidence collecting documentation/data to prepare for 1 st district support meeting in November Committees continue work on evidence documentation School and District Administrators provide support meetings, PR trainings/newsletters for schools as seen needed School Councils review November and March feedback from district support meetings and PR committees to continue to develop plans for improvements Councils start preparing for their “ in-depth ” external review by district District Support will complete in-depth external review audit District gives feedback to councils and committees from external audit Revise evidence (if necessary) based on external feedback from district support Schools enter final scores and evidence in KDE online ASSIST tool District reviews school ASSIST submissions and gives feedback (if necessary) - schools revise if necessary. June 1: District completes final ASSIST submission to KDE June/July: Committees report results to SBDM Council to determine changes needed based on PR rubrics for the following school year July/August: District follows up with schools that need or request additional trainings, assistance, etc. to improve PR content June 1 Submission To KDE August- October November- March April-May June- July Program Review Implementation Flow Chart Bath County Schools

Program Reviews School Year Important Program Review Reminders and Dates  Action Plans from SBDM Councils developed in July and August to help guide Program Review work through the year – develops focus for committee work – in K drive  List of committee members on each team – provided to district by September 20 – folder in K drive with members  Documentation of committee meetings held—agendas, minutes and sign in sheets – due upon completion of each self-assessment round – put in a folder in K drive PRs round 1 – October 24 (ready for November District Support Meeting) – K drive PRs round 2 – February 20 ((ready for March District Support Meeting) – K drive PRs round 3 – In-Depth to be completed by April 9 (prepare to present “In- Depth” Review to District External Team) PRs in ASSIST - May 22  Documentation of SBDM meetings discussing Program Reviews throughout the school year

Evidence Collection Electronic Copies – Photos/Video clips – Documents stored on network folders – Shared among PR Lead and Administrative staff – At a glance, a school can see what evidence has been collected and from specific staff/grade/content areas

District Support K-12 meeting of Program Review Leads for each area – 3 times per year for a day (Ideally in Oct/Nov, Jan/Feb, and March/April) Purpose is to build consistency across all schools with interpretation of rationale Creates collaboration among schools Bring in Peer Reviews

1 st Meeting Review of Scores – Examine areas of strength – Identify areas of growth Rationale Discussion – Creates similar interpretation of characteristics and vocabulary Evidence Sampling – Pull same Standard/Demonstrator/Characteristic for all schools and “cross-score” for feedback Plan, Study, Do, Act – Plus/Deltas – Possible activities/professional development

2 nd Meeting Evidence Sampling – As a team (cross-schools), determine the standard/demonstrators/characteristics to review Look at areas with either low performance or areas of high performance – Review Rationales/discuss – Review the evidence provided by school – Determine score and provide feedback – Share results with school representative (verbal sharing) Team shares with no questions/comments from school School representative asks questions of team PSDA Chart – Plus/Delta

3 rd Meeting District develops External Team for “In Depth” Core Content – Have a draft of the Program Review in K Drive External Team interviews students, teachers and leadership and do classroom observations as well as review evidence and rationales Teams will consider the Next Steps diagnostic and offer recommendations District Administrator will give feedback to schools to determine next steps

Oth O Other Program Review Areas  District Administrator reviews and compares to scores given the year before and then looks at new evidence for score improvements  District Administrator will give feedback within ASSIST

Contact Information: Rhonda Back Program Review Coordinator Bath County Schools Departments/Assessment