FMMI Overview October 2014

Introduction This document will provide an overview of FMMI, how to get FMMI access and where to find other tools. What is FMMI FMMI Overview Benefits of FMMI FMMI Roles FMMI Training Where to get more information Questions

The goals of FMMI are to: What is FMMI The Financial Management Modernization Initiative (FMMI) is an advanced, web-based accounting and financial system The goals of FMMI are to: Improve financial management performance by providing USDA with a modern, core financial management system Modernize the departmental and agency financial and administrative payment and program general ledger systems

FMMI Overview Provides a single; operational web based system for all USDA Agencies Standardizes business processes Reliable, relevant and timely data Improves funds control and accountability Robust document and reporting categories Real time reporting

FMMI Overview (Cont.) FMMI includes 7 major business process areas: Accounts Payable Accounts Receivable Cost Management Funds Management General Ledger Management Periodic Processing Purchasing 1 1 FMMI Purchasing will not replace the Integrated Acquisition System (IAS)

All of USDA will operate in the same application Benefits of FMMI All of USDA will operate in the same application Eliminates redundant data; no longer will users need to re-work same data among multiple systems and reconcile data differences Secure single sign-on through eAuthentication Allows transaction specific processing Provides a mechanism that is specifically designed to track projects at multiple levels Streamlines financial-business processes

Requesting FMMI Access What is needed to obtain FMMI access? Each new user must complete the New User Request form, provide it to your supervisor, who finalizes the request and submits it to MRPBS FMD Security Each new user will need an eAuthentication user ID and password to log into FMMI Complete the required training Forms and Training can be found on the MRPBS FMMI website, Access for New Users: http://www.aphis.usda.gov/business-services/fmmi

Required Training To gain access to FMMI, all new users must complete the following training FMMI Overview (this document) FMMI ECC Overview FMMI Master Data Overview General Ledger (G/L) Overview Training certificates should be provided to your supervisor plus the completion date must be included on the new user access form. Your supervisor will submit the completed form to MRPBS FMD Security for processing.

Finding FMMI How do I find FMMI? Access the FMMI website to launch the application (http://info.fmmi.usda.gov/) You will find the “Login” link along with other useful information on this page Log Into FMMI with your LincPass / eAuth ID & Password Locate daily system updates and notices Become familiar with the most up-to date available information, including the latest FMMI News, FAQs and FMMI Glossary

Finding FMMI (Cont.) Sign on to FMMI using either your LincPass (PIV) or eAuthentication user ID and password. You must have eAuthentication user ID and password or login using your LincPass card and clicking on the LincPass (PIV) log in screen.

FMMI Roles Roles are a group of activities/tasks within a business process that are logically grouped together Roles ensure that users have access to perform needed tasks and provides financial controls i.e. you must be assigned a role to perform the corresponding action in FMMI

FMMI Roles (Cont.) Roles determine what work users can do in FMMI. Role names describe the work performed in FMMI. For example: Evaluator: Ability to display transactions Reporter: Ability to run reports to display and print Maintainer: Ability to maintain master data (FMD only) Administrator: Ability to manage accounts assignments, derivation rules, etc… Processor: Ability to create transactions Approver: Ability to approve transactions at the supervisory/management level (FMD Only)

FMMI Roles (Cont.) FMMI roles determine what activities a user performs. FMMI only shows the modules needed for the roles you have been given. The Funds Management Module consists of: Budget Authority and Distribution Funds Management Reporting Funds Reservations Funds Commitments

Helpful Tools

Helpful Tools FMMI Online Help MRP FMMI Website http://www.aphis.usda.gov/business-services/fmmi New User Access information Appropriation Law Guidance Other General Information on reports and FMD MRP Other (i.e., FMMI News)

FMMI Online Help FMMI Online Help items are developed and maintained by the Department. FMMI Online Help

FMMI Online Help (Cont.) Search Online Help by Process Area (e.g. Accounts Receivable) Search Online Help by Material type (e.g. Participant Guide) Search Online Help by Training Materials (e.g. 100 Level course)

Helpful Tools FMMI Online Help MRP FMMI Website http://www.aphis.usda.gov/business-services/fmmi New User Access information Appropriation Law Guidance Other General Guidance Other (i.e., FMMI News)

MRP FMMI Website This website provides a single location for users to go for assistance. http://www.aphis.usda.gov/business-services/fmmi Home Page

MRP FMMI Website (Cont.) The website covers several topics from setting up new accounts to guidance on standard processes. Provides links main FMMI updates, new information will be added from time to time Provides guidance on obtaining access to FMMI, CRM-Grantor, ACMS. Including training and other guidance. Appropriation Law Frequently asked Questions Provides general information on processes as well as “How to” videos and documents for different areas of FMMI. Reporting Job Aids for BI, BOBJ, HANA and ECC Reports

Helpful Tools FMMI Online Help MRP FMMI Website http://www.aphis.usda.gov/business-services/fmmi New User Access information Appropriation Law Guidance Other General Guidance Other (i.e., FMMI News)

Other Emails are sent out by MRP-FMD notifying users of system problems, outages, and new processes. Emails that affect FMMI will begin with “FMMI News”.

Where To Go with Questions Who to contact with questions – Supervisor Program Budget Office FAS - FMMI Training Library APHIS - Functional Administrators MRPBS.FMD.FA@APHIS.USDA.GOV

FMMI Overview Certification Provide this page to your supervisor as documentation of completing this required overview. I certify that I have completed the FMMI Overview. __________________ (Employee’s Name) ___________________ (Employee’s Signature) 24