Introduction to Office 365

Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training Resources

What is Office 365? Office 365 is a subscription-based online version of the Office platform that pairs web- based Office applications with cloud storage (provided by OneDrive for Business) OneDrive for Business is similar to Box or Google Drive

Office 365 Project Overview Office 365 will be integrated into the Enterprise Messaging Service as a hybrid deployment. On-site and off-site (cloud-based) services will coexist Implementation will be transparent to the user regardless of the version of Exchange their department is currently using

Office 365 Components All components are cloud–based: OneDrive for Business Office Web Apps (Word, Excel, Powerpoint, OneNote, Excel Survey) Outlook/Exchange (Email, Calendar, Contacts, Tasks)

What is OneDrive for Business? OneDrive for Business is cloud storage for the workplace Users can store, sync, and share files across multiple devices with ease and security

Office Web Apps Includes: Word, Excel, PPT, OneNote, Excel Survey Files browsed within OneDrive for Business will prompt user to select a local desktop or Office Web App version Office Web Apps are browser-based versions of Office applications that have fewer features than the full desktop versions

Why use Office Web Apps? Can retrieve and edit your documents from anywhere you have internet access A seamless transition to corresponding desktop versions of Office is provided Can collaborate with other users on documents using Office Web Apps

Outlook Email Outlook will not change in terms of overall functionality — the user experience will be the same as previous versions of Outlook Outlook 2003 is not supported

Mailbox Quotas Mailbox quota is increasing to 50 GB Previously the quota was between 1-2 GB

Message Size Limits Maximum message size (text + attachments) is now 25 MB rather than 35 MB To ensure smooth migration, emails larger than 25 MB need to be deleted or stored locally or on a network drive If not addressed messages won’t migrate and will not be recoverable

Mailbox Rules Mailbox rules should migrate successfully - however we suggest you back them up! Users may need to recreate rules manually or export/import them We have provided instructions on how to do this - see the Office 365 link on the EM webpage MM: follow up with Ricardo on procedure

Message Sending Limits Exists to discourage users from sending unsolicited bulk emails. max of 10,000 recipients per day max of 500 recipients per email NOTE: for issues, please contact your IT Department MM: follow up with Ricardo on procedure

Verify by logging in at http://mail.em.ucla.edu today! Logon Process The logon process for Outlook and Outlook Web App will be slightly different. When prompted for a username, users need to enter it in the following format: em-logon@ad.ucla.edu Verify by logging in at http://mail.em.ucla.edu today! Make this overly clear!

Logging on to Outlook Web App Go to: http://www.em.ucla.edu Click on the Office 365 link located in the lower left of the navigation menu:

Logging on to Outlook Web App Note: This URL is subject to change at any time

Logging on to Outlook Web App Enter your User name and Password then click on the Sign In button:

Set Your Time Zone When you first access Outlook Web App you’ll need to select your Time zone and then click on save:

Outlook Web App

Outlook Web App (OWA) link If you accidently login via the Outlook Web App (OWA) link please note that you will have to enter your login credentials twice.

Outlook Web App (OWA) link Go to: http://www.em.ucla.edu Click on the Outlook Web App (OWA) link located at the top left of the navigation menu:

Enter Credentials and Sign In Enter your User name and Password then click the Sign In button:

Follow Re-direct Link Click on the link provided on the next webpage:

Enter Credentials and Sign In Once again, enter your User name and Password then click on the Sign In button:

Outlook Web App Add note: this can be tedious, but will get you to latest version of OWA

Training Resources The EM Training & Resources webpage includes a number of helpful Office 365 related tutorials: http://www.em.ucla.edu/office_365.aspx Make note: users will lose whitelists when this change happens!

Need Assistance? Please contact your IT Department. Make note: users will lose whitelists when this change happens!