Billet Based Distribution Overview PERS-4013: July 2015

BBD Basic Info and Desired Effects Modernization of the enlisted distribution system; provides ability to place sailors into jobs (BSCs) like officer distribution. BBD resides within the Career Management System – Interactive Detailing (CMS-ID) System New personnel management screens Sailors will see few changes to display CMS-ID negotiation process will not change A tool to improve enlisted manning efficiency and command management of their personnel; also provide an accurate demand signal to NPC.

BBD Desired Effects Transparency Distribution Efficiency Timeliness Access to accurate/detailed enlisted manning information in one system Provides visibility to all alignments, vacant positions, and excess Sailors (including students and transients) Allows command and fleet level users to view basic and “deep-dive” reports Distribution Efficiency Provides a Quality of Alignment (QoA) score for each alignment. System designed to improve QoA scores across the Navy over time. Timeliness Allows fleet personnel managers access to the most current info available Ease of Use Eliminates the need for managing the cumbersome Enlisted Distribution Verification Report (EDVR); function will be handled via the BBD More intuitive system for novice and expert personnel managers Interactive with delivery of full operational capability (Phase 1c)

Benefits of BBD (Systems) Modernization Replaced/retired in BBD 1B: EDVR; PC-EDVR; EPRES; FSSS; EDPROJ; NMP-E Replaced/retired in BBD 1C: NAVACTSTAT Modified: TFMMS, NES, NSIPS, and NTMPS will be accessed via the Authoritative Data Environment (ADE) vice direct connection to CMS-ID A3 screen in EAIS removed Distribution Roadmap (projected): OISS, ODIS, RHS, EAIS The suite of systems that make up the Navy Military Personnel Distribution Systems (NMPDS) to man the fleet contain over 4.6 million lines of COBOL and other old code. BBD will replace or modify many of these systems allowing greater flexibility in processes and improved ability to react to real-world contingencies.

Benefits of BBD (Personnel Management) The demand signal provided to NPC will be the same demand used for computation of Fit/Fill and DRRS-N. All requirements will be available for distribution action Navy Manning Plan will no longer be used for requisition generation New Requisition Prioritization Tool (replacing EPRES) will drive the “right” billets to be taken for distribution action (less manual intervention) More effective use of scarce resources Personnel, PCS and TDI funds, school quotas/pipelines 5

Current Requisition System vs. BBD Requisition System Current Inventory Driven System “BBD” Vacancy Driven System FIT Measured to BA, Assignments based on BA, Balanced by Available Inventory Unit FIT Measured to BA, Assignments based on NMP

Development/Delivery Strategy Delivery in phases to support iterative development and funding line Phase 1A: (All-Navy Alignment Capability) Placed into production CMS-ID environment in April 2013 Not available for command use, used for prototyping and developing processes Phase 1B: (Alignment Sustainment and Requisition) Delivery scheduled for end of CY2015 (based on completion of Test). Billet level requisition delivered Manual alignment over-ride capability Fleet facing; development of various user roles Detailed reports using canned and ad hoc reporting capability Phase 1C: (Full Fleet Interactive Capability) Functional Requirements Document in routing for final approval. Provides full user interactive capability within CMS-ID/BBD framework Provides an “alignment simulation model” or “what if?” capability for users 7

Training and Implementation Training will be provided to command level users, starting mid CY2015. Via: BBD User Guide, “New EDVR” manual to support manning verification process, Computer Based Training Aids, training topics on PERS-4013’s webpage, Fleet Engagement Trips, and hosted training events via DCS. NTSP in final draft, which addresses ‘A” school training. Enlisted Personnel Management NEC request in work (tentative). Implementation Plan: Policy updates to support new capability are currently in work Command baseline setting for every Navy activity will commence summer 2015. Each Command’s Placement Coordinator (PERS-4013) will initiate this process All commands will have a preliminary baseline set at least one month before BBD is deployed. First BBD requisition scheduled to be advertised in CMS-ID after commands have validated baseline.

Activity Manning Manager Command daily/weekly/monthly tasks will be determined over the next few months with finalization of tasks in the Enlisted Distribution Verification Process instruction. Anticipated tasks: Review of billet/sailor changes (flags) Review of unaligned sailors Request manual re-alignments DNEC review; may impact closed loop personnel, NEC Fit Review of prospective gain/loss report Review of gapped NEC reports Management of special pays Review PRD accuracy 9

How Can the Fleet Help? Ensure Activity Manning Documents are accurate. As funding allows, send ISIC and command teams to NPC/Millington next year for planned training sessions (this summer) or attend virtual training events. Complete PERSMARS and PERSMAR SITREPS on time Ensure DNECs are correct Ensure NECs are awarded and show in system correctly Fix incorrect or blank PRDs Prepare for initial baseline work Identify single command POC for baseline effort Start engaging with PERS-4013 Placement Coordinator now They can provide an Excel extract of BBD 1A before baseline starts Think billet level alignments!

More Information To find out more about BBD: Visit Billet Based Distribution page on NPC website More info and training items will be added as we approach delivery Contact your command’s Placement Coordinator (PC) in PERS-4013 Contact Mr. Scott Barbier (PERS-4013)/BBD Functional Lead 901-874-4126 or timothy.barbier@navy.mil Contact your TYCOM N1 staff Access to Phase 1A is authorized for ISIC enlisted personnel managers: For access, contact your PC or Mr. Barbier directly