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Accessible content is available upon request. Migrating to the Cloud Challenges and Experiences Migrating SharePoint to the Cloud

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How many people have done a migration? Used a migration tool?

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©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. TechNet Says: Ok, but how do I do that? “Before deciding on a migration strategy it is vital that you perform an analysis of your current environment” “As an outcome of the analysis you should have a clear understanding on the content and the customizations you have in your On-Premises environment.”

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Office Pilot FastTrackOffice 365 Subscriptions and Plans Support and Training Resources

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©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Office Plan This focuses on two main things Authentication and SSO 1.DirSync Tool, Azure AD Sync, Azure AD Connect 2.AD FS 3.Azure Active Directory Planning for what your want to do with your SharePoint online

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Now we start thinking about content!

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Office 365 Migration Here is the most fun, from TechNet: “Office 365 does not provide SharePoint content migration support for customers. If you plan to migrate SharePoint content from an on-premises or hosted service to SharePoint Online, your organization will either use a manual approach or to use a third-party SharePoint migration tool.” – changed a bit with High Speed Migration API’s

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©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. How long does it take? This is the ultimate ball of string question! Factors in migration speed Source Speed (Read Speed) Network Speed (Transmission Speed) Office 365 API’s, Security and Throttling (Write Speed)

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Office 365 User Status Must be allowed to sign-in. No need to have license Placeholder Account Prepare a placeholder Account Mapping Domain mapping, Group mapping, User Mapping Sync All Users and Groups Sync all source users and groups to O365 beforehand Assign a Document to a User You cant assign a document to a user who does not exist

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©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Success Criteria: Size: 160GB Objectives: 1.Rebrand Intranet 2.Consolidate down to a Single Site Collection 3.Simplify Content Types 4.Simplify Permissions 5.Become more OOTB Destination Source SharePoint 2007 Improved look and feel Full use of new office 365 features Easy to manage Small Scale Intranet Migration Process:

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Migration Permission New Web Parts Added to Specific Pages Migrated Content Cleanup Content and Prepare Destination 1 2 3

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©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Success Criteria: Source: Documentum and eRooms Size: 10TB Destination: Office 365 Destination Source P1 data to office 365 within 25 days All data like for like as possible Large scale Migration Process: EMC Documentum eRoom

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The source environment for Documentum was as 400% capacity Data extracts could only be run outside of hours Source environment could not be connected to the internet

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©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Migration Job 1 Service Account 1 Extract 1 Migration Job 2 Service Account 2 Extract 2 Migration Job 3 Service Account 3 Extract 3 Migration Job 4 Service Account 4 Extract 4

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©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Create your content in a flat file structure Send your package to Azure Run a timer job that grabs the content and puts it into SharePoint Online Can’t handle content types Speed of Migration Can preserve document ID’s Can preserve versions Issues with column Can’t provision containers 2gb file max 25gb per extract

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Low cost scale Created in days, destroyed in minutes Enabled us to scale conversion machines “cloud bursting”

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Key Migration Questions – for tools

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©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Like documents, they are like for like If a site column exists in the destination, the migration tool will use it You can restructure content types, but it can be challenging If it does not exist, the tool will create it “How Do Content Types and Site Columns Migrate?”

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Date (Column) Business Unit (Column) Approved REPORT (Content Type) Date (Column) Business Unit (Column) Report Owner Monthly Report Date (Column) Business Unit (Column) Project Name Project Report Date (Column) Business Unit (Column) Core Technology IT Project Report REPORT Date (Column) Business Unit (Column) Report Owner Approved Project Name Core Technology

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©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Questions?