Microsoft Office Illustrated Introductory, Premium Video Edition Inserting Objects into a Presentation

Objectives Insert text from Microsoft WordInsert text from Microsoft Word Insert clip artInsert clip art Insert and style a pictureInsert and style a picture Insert a text boxInsert a text box Microsoft Office 2007-Illustrated Introductory, Premium Video Edition

Objectives Insert a chartInsert a chart Enter and edit chart dataEnter and edit chart data Insert a tableInsert a table Insert and format WordArtInsert and format WordArt Microsoft Office 2007-Illustrated Introductory, Premium Video Edition

Insert Text From Microsoft Word You can insert text into PowerPoint from word processing programs, like Microsoft WordYou can insert text into PowerPoint from word processing programs, like Microsoft Word Acceptable file formats include:Acceptable file formats include: Microsoft Word format (.docx)Microsoft Word format (.docx) Rich Text Format (.rtf)Rich Text Format (.rtf) Plain text format (.txt)Plain text format (.txt) HTML format (.htm)HTML format (.htm) Microsoft Office 2007-Illustrated Introductory, Premium Video Edition

Insert Text From Microsoft Word Any styles applied in Word carry over in PowerPointAny styles applied in Word carry over in PowerPoint A Heading 1 style in Word becomes a slide title in PowerPointA Heading 1 style in Word becomes a slide title in PowerPoint A Heading 2 style becomes the first level of text in a bulleted listA Heading 2 style becomes the first level of text in a bulleted list Microsoft Office 2007-Illustrated Introductory, Premium Video Edition

Insert Text From Microsoft Word With plain text, PowerPoint creates an outline based on each paragraphWith plain text, PowerPoint creates an outline based on each paragraph Paragraphs without tabs become slide titlesParagraphs without tabs become slide titles Paragraphs with one tab indent become first-level text in bulleted lists, and so onParagraphs with one tab indent become first-level text in bulleted lists, and so on

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Insert Text From Microsoft Word To insert text, click the Home tab on the Ribbon, click the New Slide button list arrow in the Slides group, then click Slides from OutlineTo insert text, click the Home tab on the Ribbon, click the New Slide button list arrow in the Slides group, then click Slides from Outline

Insert Text From Microsoft Word To insert slides from another presentation, click the New Slide button list arrow in the Slides group, then click Reuse SlidesTo insert slides from another presentation, click the New Slide button list arrow in the Slides group, then click Reuse Slides Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Slides from Outline command Reuse Slides command

Insert Clip Art PowerPoint has access to many professionally designed graphics, called clip artPowerPoint has access to many professionally designed graphics, called clip art Clip art includes:Clip art includes: Clip artClip art PhotographsPhotographs MoviesMovies SoundsSounds Microsoft Office 2007-Illustrated Introductory, Premium Video Edition

Insert Clip Art Microsoft Office clip art is stored in the Microsoft Clip Organizer and is recognized using keywordsMicrosoft Office clip art is stored in the Microsoft Clip Organizer and is recognized using keywords Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Microsoft Clip Organizer

Insert Clip Art You can customize the Clip Organizer by:You can customize the Clip Organizer by: adding clips to a collectionadding clips to a collection moving clips from one collection to anothermoving clips from one collection to another creating a new collectioncreating a new collection Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Collections

Insert Clip Art Clip art is also available on the Clip Art task paneClip art is also available on the Clip Art task pane Click the Insert tab on the Ribbon, then click the Clip Art button orClick the Insert tab on the Ribbon, then click the Clip Art button or Click the Clip Art icon in a content placeholderClick the Clip Art icon in a content placeholder Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Clip Art icon Clip Art button

Insert Clip Art When you find the clip art you want, click it to insert it on the slideWhen you find the clip art you want, click it to insert it on the slide Clip Art can be modified like other PowerPoint objectsClip Art can be modified like other PowerPoint objects Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Keyword Examples of “sunshine” found in All collections

Insert Clip Art To modify clip art, click the clip art, then click the Drawing Tools tab above the Format tabTo modify clip art, click the clip art, then click the Drawing Tools tab above the Format tab Use the Picture Styles and Adjust groups on RibbonUse the Picture Styles and Adjust groups on Ribbon Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Sunshine clip art

Insert Clip Art Use the Size group to crop or change the width and height of the clip artUse the Size group to crop or change the width and height of the clip art Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Sunshine clip art

Insert and Style a Picture In PowerPoint, a picture is artwork created in another program and inserted into a PowerPointIn PowerPoint, a picture is artwork created in another program and inserted into a PowerPoint digital photographdigital photograph a piece of line art or clip arta piece of line art or clip art other artworkother artwork Microsoft Office 2007-Illustrated Introductory, Premium Video Edition

Insert and Style a Picture There are 17 types of picture formats that you can insert into PowerPointThere are 17 types of picture formats that you can insert into PowerPoint Examples include:Examples include: JPEGJPEG BMPBMP TIFFTIFF Microsoft Office 2007-Illustrated Introductory, Premium Video Edition

Insert and Style a Picture To insert a picture, click the Picture button in the Illustrations group orTo insert a picture, click the Picture button in the Illustrations group or Click Picture icon in a content placeholderClick Picture icon in a content placeholder Look for a picture in the Insert Picture dialog box, then click InsertLook for a picture in the Insert Picture dialog box, then click Insert Microsoft Office 2007-Illustrated Introductory, Premium Video Edition

Insert and Style a Picture Crop a picture to remove unwanted areasCrop a picture to remove unwanted areas Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Crop pointer – position over corners or sides

Insert and Style a Picture The Crop button is in the Size group of the Format tabThe Crop button is in the Size group of the Format tab The cropped portion of a picture, when you save unless you change the setting in the Compression Settings dialog boxThe cropped portion of a picture, when you save unless you change the setting in the Compression Settings dialog box Microsoft Office 2007-Illustrated Introductory, Premium Video Edition

Insert a Text Box Sometimes you need an extra text box in addition to the text box placeholdersSometimes you need an extra text box in addition to the text box placeholders LabelLabel Small phraseSmall phrase To insert a text box, click the Text Box button in the Text group on the Insert tabTo insert a text box, click the Text Box button in the Text group on the Insert tab Microsoft Office 2007-Illustrated Introductory, Premium Video Edition

Insert a Text Box Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Text group Text Box button

Insert a Text Box Drag Text Box tool to create a text box where you want it on the slideDrag Text Box tool to create a text box where you want it on the slide Text boxes can be moved to new locationsText boxes can be moved to new locations Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Text box being created

Insert a Text Box When finished, cursor is flashing so that you can enter textWhen finished, cursor is flashing so that you can enter text Format text just as you would text in other placeholdersFormat text just as you would text in other placeholders Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Text box Flashing cursor

Charts can be inserted using Microsoft Excel or Microsoft GraphCharts can be inserted using Microsoft Excel or Microsoft Graph A chart is the graphical representation of numerical dataA chart is the graphical representation of numerical data To insert a chart, click the Insert Chart icon in the content placeholderTo insert a chart, click the Insert Chart icon in the content placeholder Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Insert Chart icon Insert a Chart

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Types of Charts

Insert a Chart The Insert Chart dialog box opens from which you can choose the type of chart you needThe Insert Chart dialog box opens from which you can choose the type of chart you need Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Chart categories Available charts

Insert a Chart When you insert a chart object into PowerPoint, you are embedding itWhen you insert a chart object into PowerPoint, you are embedding it An embedded object is an object whose data source can be opened for editing purposesAn embedded object is an object whose data source can be opened for editing purposes Changes you make to an embedded object in PowerPoint do not affect the data sourceChanges you make to an embedded object in PowerPoint do not affect the data source Microsoft Office 2007-Illustrated Introductory, Premium Video Edition

Insert a Chart When you insert a chart, the Excel worksheet opens next to the PowerPoint windowWhen you insert a chart, the Excel worksheet opens next to the PowerPoint window The worksheet includes the data that created the chartThe worksheet includes the data that created the chart Microsoft Office 2007-Illustrated Introductory, Premium Video Edition

Insert a Chart Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Excel window Columns Rows Active cell Axis labels Legend name Data series

Enter and Edit Chart Data New charts are inserted with sample data that you edit with your own dataNew charts are inserted with sample data that you edit with your own data When you enter or import your own data, the chart is updated automatically in PowerPointWhen you enter or import your own data, the chart is updated automatically in PowerPoint Microsoft Office 2007-Illustrated Introductory, Premium Video Edition

Enter and Edit Chart Data To edit data, click the Edit Data button in the Data group on the Chart Tools Design tabTo edit data, click the Edit Data button in the Data group on the Chart Tools Design tab Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Click cell, type new data Remaining sample data

Enter and Edit Chart Data Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Chart with new data Value axis Category axis Legend

Insert a Table Use a table when you have information that would look best organized in rows and columnsUse a table when you have information that would look best organized in rows and columns To insert a table, click the Table button in the Tables group on the Insert tabTo insert a table, click the Table button in the Tables group on the Insert tab Microsoft Office 2007-Illustrated Introductory, Premium Video Edition

Insert a Table The Table button offers many ways to insert a tableThe Table button offers many ways to insert a table Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Drag pointer to choose number of rows and columns Table button Click to use Insert Table dialog box Click to draw a table

Insert a Table Microsoft Office 2007-Illustrated Introductory, Premium Video Edition You can also click the Insert Table icon in the content placeholderYou can also click the Insert Table icon in the content placeholder Enter text in each cell, then press [Tab] to go to the next cellEnter text in each cell, then press [Tab] to go to the next cell Insert Table icon

Insert a Table Activities Available on the Cruise MondayDolphin Encounter Paint-Your- Own-Pottery Rock Wall Climbing TuesdayIce SkatingFace PaintingKaraoke WednesdayYogaSwimming Lessons Make Your Own Sundaes Microsoft Office 2007-Illustrated Introductory, Premium Video Edition A typical table

Inserting a Table Use the Design tab to apply color styles, change cell borders and add cell effectsUse the Design tab to apply color styles, change cell borders and add cell effects Use the Layout tab to add rows and columns to your table, adjust the size of cells, and align text in the cellsUse the Layout tab to add rows and columns to your table, adjust the size of cells, and align text in the cells Microsoft Office 2007-Illustrated Introductory, Premium Video Edition

Insert and Format WordArt When plain old text seems dull and boring, you can rely on WordArt to make your slides more interestingWhen plain old text seems dull and boring, you can rely on WordArt to make your slides more interesting WordArt is a set of decorative text styles that you can apply to any text objectWordArt is a set of decorative text styles that you can apply to any text object Microsoft Office 2007-Illustrated Introductory, Premium Video Edition

Insert and Format WordArt Insert WordArt by clicking the WordArt button on the Text groupInsert WordArt by clicking the WordArt button on the Text group Microsoft Office 2007-Illustrated Introductory, Premium Video Edition WordArt buttonWordArt styles

Insert and Format WordArt You can apply WordArt to existing text or you can start from scratchYou can apply WordArt to existing text or you can start from scratch Microsoft Office 2007-Illustrated Introductory, Premium Video Edition WordArt text box with sample text Your text

Insert and Format WordArt You can format WordArt using the Text Effects button in the WordArt Styles groupYou can format WordArt using the Text Effects button in the WordArt Styles group Microsoft Office 2007-Illustrated Introductory, Premium Video Edition Choose a new style for WordArt

Summary You can insert text, text boxes, clip art, pictures, tables, charts, and WordArt into PowerPointYou can insert text, text boxes, clip art, pictures, tables, charts, and WordArt into PowerPoint You can use buttons on the Ribbon or icons in a content placeholderYou can use buttons on the Ribbon or icons in a content placeholder Objects that you insert into PowerPoint can be modified using the Format tab on the RibbonObjects that you insert into PowerPoint can be modified using the Format tab on the Ribbon Microsoft Office 2007-Illustrated Introductory, Premium Video Edition

Summary Text can be imported as Microsoft Word format (.docx), Rich Text Format (.rtf), plain text format (.txt) or HTML format (.htm)Text can be imported as Microsoft Word format (.docx), Rich Text Format (.rtf), plain text format (.txt) or HTML format (.htm) The type of text imported dictates how PowerPoint arranges it as slide titles and bulleted textThe type of text imported dictates how PowerPoint arranges it as slide titles and bulleted text There are 17 picture formats that you can insert into PowerPointThere are 17 picture formats that you can insert into PowerPoint Microsoft Office 2007-Illustrated Introductory, Premium Video Edition

Summary Pictures can be cropped to remove unwanted areasPictures can be cropped to remove unwanted areas Clip art can be accessed on the Clip Art task pane or the Microsoft Clip OrganizerClip art can be accessed on the Clip Art task pane or the Microsoft Clip Organizer Charts are created using Microsoft Excel or Microsoft GraphCharts are created using Microsoft Excel or Microsoft Graph Charts are embeddedCharts are embedded To edit a chart, you edit data in the worksheetTo edit a chart, you edit data in the worksheet Microsoft Office 2007-Illustrated Introductory, Premium Video Edition

Summary Charts are embeddedCharts are embedded To edit a chart, you edit data in the worksheetTo edit a chart, you edit data in the worksheet Tables are another way to organize information in rows and columnsTables are another way to organize information in rows and columns Microsoft Office 2007-Illustrated Introductory, Premium Video Edition

Summary Tables can be formatted using the Layout tab and the Design tabTables can be formatted using the Layout tab and the Design tab WordArt is found in the Text group— it is not one of the icons in a content placeholderWordArt is found in the Text group— it is not one of the icons in a content placeholder WordArt can be modified using buttons in the WordArt Styles groupWordArt can be modified using buttons in the WordArt Styles group Microsoft Office 2007-Illustrated Introductory, Premium Video Edition